HomeMy WebLinkAboutITEM IV-A
RESOLUTION NO. 4 5 6 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, APPROVING AND AUTHORIZING
THE MAYOR TO ACCEPT A GRANT FROM THE U.S.
DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE
PROGRAMS, BUREAU OF JUSTICE ASSISTANCE
WHEREAS, the Auburn Police Department, in order to more effectively
address the law enforcement needs of the city, has sought an Edward Byrne
Memorial Justice Assistance Grant (JAG); and
WHEREAS, the Auburn Police Department has been awarded JAG grant
funds in the amount of Forty Three Thousand, Four Hundred Seventeen Dollars
($43,417.00); and
WHEREAS, these funds shall be utilized for purchase of law enforcement
related equipment; and
WHEREAS, these funds are available for use towards the purchase of
SWAT Operator personal communications headsets, defensive tactics training
suits, traffic radar replacements, automated external defibrillator (AED)
augmentation, and technology improvements for the School Resource Officer
Patrol Vehicle.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn is hereby authorized to
accept the JAG grant with the award document attached hereto, marked as Exhibit
"A" and incorporated herein by this reference.
Resolution No. 4569
February 9, 2010 '
Page 1 of 2
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 3. This resolution shall be in full force and affect upon passage
and signatures hereon.
DATED and SIGNED this _ day of , 2010.
CITY OF AUBURN
PETER B. LEWIS
Mayor
Attest:
Danielle E. Daskam
City Clerk
Appro,ved as to Form:
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Daniel B. He'
City Attorney
Resolution No. 4569
February 9, 2010
Page 2 of 2
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Intexagericy A.greement !
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Edward Byrne Memorial i ;
Justice Assistance Grant (JAG) Program :
FY 2009 Local Solicitation i I
Executed by + I
Seatde Police DepartmenT (SPD), a departrnent of the I ~
City of Scattlc, hexeinafter xefevted to as "SPD", i
Depamnent Authoiized Representative: Nanry Tuck ~
610 5" Avenue PO Box 34986
Seatde, WA 98124-4986
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City of AuUurn, heteinaftex refeaed to as "Recipient",
Depaztment Audiorized Repsesentadve: Dave Colglaziex ~
25 W Main St ~
Auburn, WA 98001-4988
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IN WITNESS WHEREOF, the parties have executed t}us Agreement by having tlieit repiesentauvcs i
aEFix theit signatuxes below.
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CITY OF AUBURN SEATTLE POLICE DEPARTMENT ~
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Petei A. Lcwis, Mayox . Jolin Diaz, InteYim Chief of Police
Date:
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Authorized Uy: j ~
Gian[Progtam: Edmard BynrreMeniariulJusticcAcaJtanccGrnnt(7AG)Pmgram ; i
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WHEREAS, the Jusdce Assistance Grant QAG) Program is the primaty pcovider of federal ctitninal
justice funding to state and local jurisdictions; and
WHERFAS, the JAG Program supports all cwnponents of the criminal justice system, hom multi- ~
jwtisdictional drug and gang task foxces to ctime psevention and domesdc violence progxazns, ~
conrts, corxections, treatment, :md justice information sharing initiarives; and i
WHERI3AS, the United States Congress authouzed $8,929,860 in the Juslice Assistance Gtant QAG) ~ i
Pxogxam far jurisdictions in Washington State; and i I
WHEREAS, 14 jurisdicGOns in ICing County wece Lequixed to apply for a JAG Program awatd widi a ~
single, joint application; and
WHEREAS, dhe City, as die idenufied FiscaT Agent, submitted the joint application to the Bureau of i
Jusrice Assistance on.July 9, 2009 to zequest JAG Program funds; and
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WHEREAS, based on the City's Succe ssful application, dhe Buxeau of Justice Assistance has awaxded I
$9,161,026 to the City from these JAG Program funds; and i
WHLREAS, puxsuant to the tetms of the gxaut whemby the City, as the identified Fiscal Agent for this ~
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award, is to distribute grant funds to co-applicants, the City intends to tsansfex some of the JAG ~ j
funds it receives to those co-applicants; and ~ I
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WHE1tBAS, die City is aot obligated ro continue ox maintain gxant funding levels foi the JAG ~
Program once gxantfunds havelapsed;and
WHP,REAS, xecipicnts of JAG funds fxom the City should not andcipate the City will assume ~
xesponsibility fox any ptogxatn costs fiinded by JAG once JAG funds are spent; . I I
NOW THEREFORE, the paetics heteto agree as follows: I
This Intexagency Agxeement contains six Atticles: I I
ARTICLE I: TERM OF AGREEMENT: I
The texm of this Intesagency Agieement shall be in effect fiom the date it is executed by the SPD Chief I
of Police, or designee, until SePtembec 30,2012 unless terminated eacGei puesuant to the pxovisions
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ARTICLE IIE DESCRIPTION OF SERVICES i I
The suvices to be pexfosmed undes this Agteement shall be conducted for the stated pucposes oF the
Byme Memoxial Justice Assistance Grant QAG) Progeam (42 U.S.C. 3751(a.) The Edwaxd Byr.ne
Mcmorial Juspce Assistaace Gxant QAG) Program is the prixnary ptovidex of federal cLiiniiial jusGce :
funding to state and local jiuisdictions. JAG htnds support all components of the cximuia] justice
system, &om multijurisdictiona( dcug and gang task foTCes to crime prevention and domestic violence i I
pcograms, courts, coxxections, tteatment, and jusdce information shaxing initiatives. )AG funded i
pzojects may addcess crime thtough the pxovision of setvices ditecdy to individuals and/ot
communities nnd by impxoving die effectiveness and efficiency of criininal justice systems, pxocesses,
and proceduxes.
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FY 09 JAG Interngency Agreement, Yage 2 of 7 ~ I
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ARTICLE III: . SPECIAL CONDITIONS i
• Funds axe provided by the U.S. Deputmen[ of Jusrice, Office of justice Piogtams, Buteau of i
justice Assistancc solely fox the puepose of fiurtliering the stated objectives of the Edwaxd
Byme Memoitial justice Assistance Gsant QAG) Pxogtam. The Recipient shall use the funds to ~
perfoxm tasks as described in the Scope of Woxk pordon of [his Agxeement. ~
• The Recipieut acknowledges that because dils Agxeement involves fedesal funding, the period I
of pexformance described herein wil] likely begin prior to the availability of appxopxiated fedcsnl I
. funds. The Recipient agrees that it Nvill not hold die Seatde Police Depae[mcnt,tlie City of ~
Seatdc, ox the Depaxtment of Jusace liable fox any damages, claim fox xeimbuxsement, or any
type of payment whatsoevex fox sexvices petfortned undec this Agreement priar to the !
distribution and availability of fedexal funds. ~
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• The Recipient shlll comply with all condidons and limitations set forth in the FY 2009 justice
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Assistance Grant Progxam Awaxd # 2009-DJ-BX-0336. ~
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The FY 2009 justice Assistance Gxant Pxogram ANvud Repoit 2009-DJ-BX-0336 is attached i
. to and made pazt of dus agxeetnent, as Attachment A. Allocation and use of gxant funding ~
must be in accoxdance with all special condirions induded in the ANvud Report. All Recipients ~
axe assumed to have xead, undexstood, and nccepted the Awatd Repott as binding. I
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e The Recipicnt acknowledges that sll allocadons and use of funds undex this agreement will be in I I
accoxdance widi [he Edwaxd Byme Memotial Jusrice Assistance Giant QAG) Foxmula ~
Pzogzam: Local Solicitarion. Allocadon and Lue of gxant funding must be cooxdinated xvidi the
goals aod objecdves included in the Local Solicitadon. All Recipients arc assumed to have xead,
undexstood, and accepted.the Local Solicit2tion as binding. i
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• Recipient agiees to obtain a valid DUNS profile and create an utive registxarion Nvith thc i I
Central Contxactox Registration (CCR) database no latex than the due date of the Recipient's
fixst quniferly cepoit aftex 2 subawaxd is made. I
• Tlie Recipient shall comply with all applicable laws, seguladons, and pxogxam giudance. A non- j
exhausdve list of tegulations commonly applicablc to BJA gxants ue listed below, including the ~
guidance: j
. (A) Adviinistrative Requvements: OMB Cucular A-102, St1te 1nd Local Govexnmeuts ! I
(10/7/94, amended 8/29/07) (44CFR Part 13) i '
(B) Cost Piinciples: OMB Cuculae A-87, State and Local Goveinments (5/10/04) i j
(C) Audit Requirements: OMC Circulax A-133, Audits of State, Local Govemments, and I
Non-Ptofit Oiganizations ((/24/97, includes zevisions in the Fedexal Registex i •
G/27/03) I i
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(D) The Recipient must comply with the most iecent vetsion of The Administrauve ~ i
Requicements, Cost Principals, and Audit Requixements.
1) Non-Pedexal entities that cxpend $500,000 ot moxc in onc flscal yeax in Fedexal
nwqrds shall have a single ox pxobnam-specific audit conducted fox [hat yeax in i ~
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FY 09 JAG In[crngency Ageement, Page 3 of 7 i i
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accoxdance with the Office of Management and Budget (OMB) CixcuL2x A-133- i
Audits of States, Local Govemtnents, and non-Pxofit Oxganizations. Non-fedccal ~
entities that spend less than $500,000 a yeax in federal awazds aze exempt from j
federal audit sequuements fox that yeaz, cccept as noted in Citeulax No. A-133, ~
but xecoxds must be availahle fox teview or audit by appxopriate officials of the 1
Fedexal agency, pass-t}uough entity, and GenexalAccoundng Office (GAO). ~
2). Recipients tequixed to have an au[lit must ensuce the audit is perfocmed in I
accoxdance with Generally Accepted Audidng Standaxds (Gt1AS), as found in the
Government Auditing Staodazds (the Revised Yellow Book) developed by the
Comptrollex Genesal and the OMB Compliance Supplement. The Recipient has
the cesponsibility of notifying die Washington State Auditois Office and
requesting an audit. I
3) The Recipient shall maintain auditnble secoxds and accounts so as to Eacilitate the . I
audit =equixetnent and shall ensuxe ihat any sub-xecipicnts also maintain zuditable
recosds.
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4) The Recipient is xesponsible fot any audit eacceprions incaued by its bwn I oiganization or that of its subcontractoxs. Rcsponscs to any ucueso2ved I
management finclings and disallowed ox questioned costs shall be included with 1
die audit report submitted ro the Seatde Police llepaznnent. The Recipient mus[ ~
respond Lo xequests fos infounation or cbrtecdve action concenung audit issues i
or finciings within 30 days of the date of xequest The City cesecves the right to
xecovex from the Recipient all disallowed costs xesulting from the audit. ~
5) If applicable, once any single audit has been completed, the Itecipient must send a
fiill copy of the audit to the City and a lettex stating thete wete no findings, or if
thexe wece findings, the lettee should piovide a lisc of dle findings. The Recipient
must.send the audit and the letter no latei than nine months after the end of the ~
Recip'ienYs hscal yeax(s) to: ~
Nancy Tvck, JAG Pxogxam Managez Seatde Police Depactment
610 5th Avenue . ~
PO Box 34986 '
Seatde, WA 95124-4986 I
206-386-1996 I I
6) In addiuon to sending n copy of the ludit, the Recipient miis[ include a coiTecuve I i
action plan for any audit findings and a copy of the management lettex if one was I ~
ceceived.
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7) The Recipient shall indude the above audit xequixements in any subcontracts. I
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• The Recipient agxees to coopera[e with any assessments, natioaal evaluadon efforts, or
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informadon or data wllecdon tequuements, including, but not limited to, the provision of any I
inforxnltion tequited fox assessment or evaluauon of activities witliiri tlils agrecment, and for ~
compliance HJA repoxting xequirements.
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' FY 09IAG Interagency Agreement, Pagc 4 of 7 i ~
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• When implementing Eunded acrivities, die Recipient must comply mith all applicable Eedexal, I
state, ttibal govemment, and local laws, xegulations; and policies. The Recipieut is entirely
cesponsible foz detennining the Recipienes compliance with applicable laws, xegulations and
policies, which inclvde, but axe not limited to:
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(A) City of Seattle xegulations including, but not limited to:
(1) Egual Benefits Pxogcam Rules
(SMC Ch.20.45:http://cityofseattle.net/contsact/equalbenefitsn
(2) Women and Minority Owned Affirmative Effott: If a Recipient intends to subcontsnct
out any paxt of a contsact instead of peefocmiog the woxlc itself, then the following .
xequixemcnt applies: Consultant shall use a£fittnative effoxts to pxomote and encouiage
patticipation by women and minority businesses on snbconteacting opportunities wit.hin
' the contract scope of work. Consultant agtees to make such effocts as a condition of I
dils Agceement.
a. Ouueach efforts may include the nse of solicitation lists, advextisements iu
publications dixected to minority commuftides, bxeaking down.total requirements ' I
into smaller tasks ot quantities where economically Eeasible, making other usefiil
schedule ot tequixements modificarions that axe ]ikely to assist small oc %Y/MBE
businesses to compete, targefed tecruittnent efforts, and using the services oE
av:ulable minority community and public ozganizations to pesform outxeach. !
b. Recoxd-Keeping: The Consultant shall maintain, Ear at least 24 months aftcr dic
expixauon ox eaxliex teuninarion of dus Agrcement, xelev3nt xecoxds and ~
inFormadon necessaiy to doaiment all Consultant solicitavons to subconsultants i
and suppliexs, all su6consultant and suppliet ptoposals teceived, and all
subconsultants and suppliexs actually utilized undex this Agreement The City
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shall have the right to inspect and copy such iecords. ~ j
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(3) Licenses and Sunilax Authorizauons: The Consultant, at no expense to the City, shall i
secute and maintain in full force and effect dwing the tenn of this Agceement all I
_ sequued licenses, pertnits, and si;nilar legal aulhoiizations, xnd comply evith all i
xequicements theseo£ ~ i
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(4) Use of Recyded Content Papez: Whenevec piacticable, Consiiltant shall use reasable . ~
ptoducts inclucling xecycled content paper on all documents submitted to the City.
Consultant is to duplex all docnmenu that axe prepazed For the City undec tlus Contract, i
whethex sucli matenals axe printed ox copied, except when unpracticable to do so due to
the natuxe of the pxoduct being pxoduced. Consultants axe to use 100% post consumec I
xecycled content, chloxine-Exee paper in any documents that axe pxoduced fos the Ci[y, i
whenevec Prlcticable, and to use othex papex-saving and xecycling measures in ~ i
pecformnnce oF the contract cvidi and Eoi the City.
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(5) Americuis with Disabilides Act The Consiiltant shall comply witli all applicablc i i
pzovisions of the Amexicans with Disabilides Act of 1990 as amended (ADA) in ~ I
pexfoiming its obligauons undex fliis Agteement. Pailuce to comply with fhe provisions I !
of the ADA shall be a material breach of, and geounds for the 'vrunediate tetmination of, ~
. dus Agxeement. I. ~
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FY 09 JAG Interagency AgreemeN, Rige 5 of 7 ! i
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(6) Fau Conuacting Pcacrices Ordinance: The Consultant shall comply with the Faic i
Conttacting Pzacrices Oxclinance of The City of Seattle (Chaptex 14.10 SMC), as I
amended.
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(7) Suspension and DebannenC The Redpient cexdfles that neitltes it not its principals axe ~
pcesendy de6uzed, suspended, pxoposed fot debazment, declazed ineligible, or I
voluntarily ezcluded from participating in transaetions by any Fedecal depaitmcnt oc
agency. By signing and subtnitting flvs Agxeement, the Recipient is psoviding die signed
ceitification set ont below. The certification this clause is a material xepresentation of ~
fact upon which ieliance was placed when this txansaction was entexed into. i
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If it is latec deterinined t6at the Recipient xendexed an extoneous cettification, the ~
Fedeial Government and City may pvrsue available remeclies, including tesmuiation
ind/oz debaxment. T7ie Recipient shall piovide immedinte written notice to the City if at
any dme tlie Recipient leains diat its cexdficarion was erxoneous when submitted ox has
Uecome erxoneous by xeason oE changed circumstanccs.
Tfie Recipient agiees by signing this Agxeement that it shall not enter into.any covexed
rsansacdon with a pexson or subconteactox who is debaued, suspended, pioposed foz
debartnent, declaxed ineligible, ox voluntarily excluded from pacticipation in dtis covered
ttansaction, uuiess authorized in wiiting by the C1ty.
The Recipient shall include the iequitement in this section in any suUconuacts.
(8) In the event of the Recipient's os subcontxactox's noncompliance ox cefusal to comply
. with any applicable law, iegulation os policp, the City may tescind, cancel, oL texminate [he Agmement in\vhole or in part. The Kedpient is zesponsible for any and all costs ox
liability axising from the Recipient's fa$uxe to comply Nvith applicable ]aw, zegulation, os .
policy. ~
ARTICLE IV: SCOPE OF WORK j ~
. i'he Scope of Woxk of this Agxeementand the time schedule foi completion of such woxk is as I !
described in Attachment B: Edwazd Byme Memorial Justice Assistince QAG) Grant Formula ~ I
Pxogtam I{ing Cowity Joint Application, Ptoject Nartarive and Attaehment C: JAG Budget i
Warksheet, as approved by BJA. Attachment B and Attachment C aze attached to and made part of this '
agreement. . i
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The work shall, nt all times, be subject to the City's peneral xeview and appxoval. The Recipient shall I ~
confex xvith the City periodically during,the pxogtess oE the Woxk, and shall pxepace and present such ! I
informarion and materials (e.g. a detailed outline of completed woik) as may Ue pettinent, necessary, ox
sequested Uy the Gty oL BJA to detenxilne the adequacy of the Woxk ox RecipienPs piogress. . 1 II
ARTiCLE V: PAYMENT ~ i
(A) Compensation i '
The Recipient shall be ieunbuxsed on an acmal cost basis. Total compensadon undee this ~ I
Agceement is $43,417. . i i
The Recipient shall incut authori2ed allowable expenses in accoxdancc with die Pxogram Nazxative
and 1'xoject ]3udge[, ns detailed in Attachments B and C. j
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. . , FY 09 JAG Jnteragency Agroemenl, Page 6 of 7 I
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The Recipient may xcqucst additional seunbutsement up to the amount of intexest accxued on theu i
paruon of the grant awlid. The City will provide quaxtexly statements to the Recipient, once the ~
intetest balance acctved equals at least $1,000. Rcimbuxsements will not be made for intexest
acciucd that is less than $1,000: Reimbursemenu can be xequested, up to the total amount of ~
inteeest acceued, afrex the initial quaitetly statement has been sent, to pecform tasks in accoidance !
with the Pxogxam Naxcauvc and Pioject Budget, as detailed in Exhibits B and C.
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The Recipient shall suUmit invoices not moxe khan rriondily, and at least quuterly. Afres the fixst ~
quaitei, montlily submission is pmferred. Invoices aLe due no later than 30 days.aftex the end of the
period in which the woxk Nvas pexformed.
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No travel ox su6sistence costs, unclucling lodging and meals, scimbuxsed with federal fimds may !
excced fedeial maxunum xatcs, which can bc found at: http://~.gsa.gov. ;
(B) blannet of Payment
The Recipient shall submit reunbu=sement requests not moxe than monthly, and at least quartexly.
Aftec the Exst quartec, monthly sabmission is piefexxed.
Requests axe due no latex than 30 days after the end of die peuod 'vi ivhicli die woxk was !
pecFormed. Reunbuxsement iequest foxms ue pi:ovided. Substitute foims axe acceptable. - j
With each xeunbuxsement request,.die Recipient'shall submit: ~
' Det:dled spxeadsheet of expendinures by task and xelated financill documencs (timesheets, j I
invoices) ~
• Project seatus xepoxt '
•These documents and invoices must 6e kept on filc by the Rccipicnt and be made available ~
apon xequest by die City ox to state or federal auditoxs
Reimbucsement will not be pxocessed wirhout accompnnying dociunentauon for the coiresponding !
time period. I
Once die above conditions ate met, paytnene shall be made by dhe City to the Recipient.
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Submit invoicing and documentation to: I
Nancy Tuck, JAG Pcogram bllnapci
Seatde Police Depaetment i
690 Sth Avenue
PO Box 34986 Seatde, WA 98124-4986
206-386-9855
ARTICLE VI: AMENDMENTS. i
No modification ox amendment of the pxovisions heteof shall be effecdve unless in wxiting and signed '
by authoiized xeptesenMtives of the par[ies hecem. The p:~[ies hereto expxessly xeserve the nght ro modify this Agreement, by mumal ngieement.
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. - , FY 09 JAG Interagency Agreement, Pnge 7 of 7 I
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I.RECIP[ENTNAMBANDADDAE55(IvclWmg2ipCada) I4.AWARDhT1MB6R: 3009,D}0%-03]6 '
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. 3 ,PROIECT7TILE y ,IO.AMOUM'OFIHISAWAM 51.161,026
FY]t091ustlmAUisLACeGruioPm rum'
I' 111. TOTAL ANARp S 1,161,036 . (
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o1PFORM1000.'L(R6V.488) I ~ .
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atlmentvfTueticc AWARDCONI'INUA7TON Bureau oPJustlce Asslstance SHEET Ppd6 '3 or s °Grant
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~ PRDJECINUTIBER 1009-DFH%-0336 1 AWARDDA't5 Ofl/!YL)09
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! SPECIAL CONDI7lONS
, i 1. Ttwttripirntagreutocompiywiththefinancialaudadmiaistrativarequrtemcnlfsetforthintheemren[edilionoftha ~
Office of 7ustiu &ogr.mv (O]P) Financial Guide.. 2. Shetecipirn[ecknowledgcvthai.fuilurotosubmite¢ecceptabteEqualEmploymentOpportunity Plan(ifreeipirnlis i
t<quired to submi[ one pmsnant tv 26 C.F.R Section4Y302), ihatis approved by tfia Offiee fot CiviLRighu, is a
vloleHoaoPibCerliledAssurancesendmayiesultinsuspensionmfirminationoftunding,undlruchlimoa+lhe ' I
recipientisincomplian<e.
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~ 3. 'Iherecipien[egreeawcomplywithlheorgenaationeleuditrequlreweulsoFOMBCUCUIarA-133,AudinofStatq, j
Locel Govemmenq, and Non-Profit Organizetiom, and fUnqm mdeismnds end egrees that Nnds may be wicLheld, or I
i othermlatedcequiromenumaybeimpnsed,ifoubmndin@eudit issuev(ifaoy)fromOMHCireularA-133audits(and I.
any othvaudits of O1P grenc fimds) am not sadaCacmrilymd pmmpUy addressctl, a+Nrther described in the cimene i
i cdifion of Iha O1P Finencial Guidc, Chapta l9.
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4. Recipimtundeamndsandagreesihazitcanuw[useanyCederelflmds,eithadiactlyarind'vectfy,inauppottotWe
m%etmm4mpea4modiGwNunoredopdonoFanylew,rowlalionorpolicy,a[onyievelofgovertunen4widwutthe
eepresapriorwrinenspprovalofO7P. . _ ~
5. 'ihencipieotmnst promp0yroferrotLeDOJOIGairycredb]aovldenaetLaDaptivMpal,employee,egrnt,contmclot, ~
subgravteq m6conuactor, or olhor pcnon Lv eiWer L) suhmitted n felseeleim for gmnt flmds mder the Feke Cla(ms I
Acr,or2)comminMucriminalorcivilviolatianofhmpertainingtofreud,eontlictofimemst,brlbery,gratulry,or I ~
simitermiecondnclinvolvinggen[fundv.Thiscon`litionaLsoappliestoaayaubrecipieuts.POteatialfreud,weste, . . I ~
abuse, or mi:cmduet rh0uld ba reporled to ehe OTO by - i
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OfiiceoftheInspectorOrnerai . , I ) I
U.S.DepartmentoTJustice 1¢vcsligntimaDiWsion
950PCUrtvylvanieAvcnue;N.W.'
Room 4706 ' . :
Westington,DC20530 ' . ~
e-mail: oig.hmlina(a)usdoj.gov
. hotline: (conlact intormafi. in English md Spanish): (800) 869-4499 i
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orLatlinefas(202)616-9881 i I
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AdditionalinformationisavaiUbloRamtSaDOJOIGwebsi[aetwvm.usdoj.gov/oig.
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D.rymtme0tafhstice ' ofiw ot7usriceAogrmns j AWARD CON'i'INSJATION ~ .
Bureau ofJvsticeAssisfance i SHEET rnoa 3 or e I
Grant 1 .I
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~ PROlCCTNUMHER ]009-DJ-➢X-0I]6_- ANAR➢DATe O9l28R009
. SPECIAL CONpl710NS . I J
' 6. Tha greutee a&re" ta asslnt B7A in comptying wiih the National Envaonmmml Policy Act (NEPA), the NuNonal
NiseoncPreservqtimtAc4endorhttreletedfederatenvironmenulimpactonalyttst<qnimmenbintheuseofthese ~
nEtunds, eitLer d'vecM i I
~a ybyWepanueorbyasubpjanke. Accvidin@ly,thegfaniecageustofUStdete'¢Wftoifnny '
ofthcfollowmgacHvitleswJlbefundedbythegren[,pdmtooLli6oingPondstoranyofWeseputpwes. [fitie I i
~
. detertninedEant:myofthetollowinga<KViflxswillbefwdedDyoheganqqwgameeag`cecrocwlactBJA. ~ T6ogxntcoandwslandsWatihisepeciflleondifionapp7iestoitsCollowingumvactiviHcswhctLerarnotiheyee6eing ~ . I
spccifically Cwded with thesegeut funds. lfiac is, es long es ihe activiry is bemg conducmd by the gunteq a . I
. su6grantae;manythi`dparryapdiheactivityneedstobemderlakenmordermusailiesegrant fimdf,IhisaDecial I
condlfionmwtfirstbemeL T6encdvitiescoveredbylhbapecialcanditiouaze:
i NervconSVUttion; . ' ;
b. Minorrtuovatlonorremodelin8ofaproperty locatedinanem(rmvnenteflyorhlstoricallyemuifiveazea,imludtng j
piopertiea]qntedwithln0l00-yearRoody7ain,arvetlaud,ortubitatforeodangaredspeciu,orapropcrtylisicdonor i .
' eligibleCorlistingoatheNatiouelRegistarofHlsioricPleccs; ' - .
~ c.'Aronovatiaqlease,oranypmposedoseofabtildingorCeciliryt5etwillelther(n)ruultinnchmyoiniUbavc prior uso or (b) aignificuntly clwnge itv size;
' d 1mplemenmtiwoFanewprogaminvoNingihenscoCchcmiealsothttthanehrnucalsthatero(e)pureLesedasan
' incidcnTalcomponentofafundedectivity and(b)tradidonallyused,forexampla,inofiice,househoid,renewioeel,ar
educntlon environmmms; nM +
e.lmplementefionofnpmgmmnlaMngloclandestinemetM1amphemminela6watory operatiom,includingihe '
idenrificetian,se¢me;ocdofureofclandestinemethamphetaminelaboratories. . , ~
The grenra uvdecstands end apXees ihat wmplying wilh 1VEPA may rtquire the preperatian ofan Enrironmanml
Ase¢avm¢n[endJOr an&nviroanentsllmpaclStalemeul,asdireuteJbyBJA Thegrantaefwtherunderstandsand
agraato[hcrcquircmrntsforimplemcntalionofeMifigationPlaqmdawifadot i '
~
htry:/Anvw.ujy.usdoj.gov/BJfJcesouroe/nepa.hlml,forpmgramarclatingtomeihnmphatnminolabo'mory opcrations. ~
~ ADPhcetion of Thie Special Conditlon ro Gmntee's Lzisting Rograns nr AmiWQes: Fot any otiha grontee's or its -
eubgrentees' exisong progr,ams or ec4vitics that will be ftnded by thrsa granl funde, the gravteo, apon specific mquest ~
. fiom DJA, ¢gcees ro coopmte with BIA in any prepazation by BJA of a netionet or program envimnmmtal assessmant
a(thut 1tmded progrem or activity. . ~
7. To avold dupllcatiig ebsting netwocks or IT systems in any iniaa[ives Nnded hy DSA forlaw ontoroement 3nfortnmio¢ ~
sheringsyshnm whichinvolvainlerstatc connectiviryhenveenjudadictlon,suchsysterneshnllemploy,mtficeztent .I j
paisblq exisling nchwrks as the communiraHon backbone to achieve (Nerstate eonneclivity, uoless t6<gentee enn' j i
dcmo¢strate ta the safisFacNon ofBJA that tMs reqWrement Woultl not be CoSt effCCRVe ar would impuir tho !
i
functlonality of nn existing orpmpased R eyemm. . ' '
8. Tosuppprt publicsafoTyandjusHceinformorianslwring OlPrequuenihcgmmcctouset6oNetionalin2mwtion Pe:chwg<Model(NIEtv) specificatiomsndguidelinec(orihisparticulargront Crtan[coshaIlpubllsLnvdmake
~ availablevvithoutrzstrictionallsch<masgrneramdasansultofwisgraoivomecomponrntregstryasspeoified'm'he .
suideliues. FormoleinCamratlouoncompliancevritLl6isspedeleondition,visit
http:)/wunv.vfem.govlimplemenulionguide.php.I ' I
9. 71e recipient if rrquimd to aWbiith a trust Cund accoimt ('Ihe mmt fund may or may nat be an inte¢si-bearing
eccowlJThefund,imIudingmyinkmsqmaymtbeusedtopaydehisoreupensesincunadbyotheractivifiesbeyond
iL<scope of Ihe Pdwaed Hyme McmorieUusHco Assistavice Crrevt Progmm (JAG} Tha reclpient also ¢grees to abligam
6
uMexpwdthegi mtlLndsinthetratifuud(iwludiogmryinterestearned)durivgthepeAodotihegram GmntCvnds i
(lucludiag mry imertst eam4 rtoc expc¢dcd by the end of the grnncperiod must be rtnun:d to thc Bmeeu uC fice I ~
luvslancanulamrthan90dnysefiertheendofthegrantperiod,elongwiththafnalsaLmissionoPtheFin ei I
Siunss Report (SF-269).
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OlPF0AM40002(REV.486).
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i Od'iceoF7usficePmgnmis AWARDCONTINUA170N i ~
BoreauofJusticeAssi9taoee : SFiEET rnoe s oF s I ~
. ,~...r. . ' ~
Grant
-1-'--~.-'-j
PROIL+CTNUNFlER 2009.D1.8X4316' AWARDDATH 08Afl/1009 I
I . ' T SPECfAI CONDITTONS . .
~ 10. The antea
~ g ngree.+m comply wiN all raportfng, date collecVOn end aveluecionroquiremmb, us pmedbcd by law md
. detallMbylheBlAi¢progtamguidanceforlhelusticeAssistanceGrant(JAo)Pmgram. Complianwwiththae .
vequiremmts will bemonilmedbyH]A . ll. The[eeipientogewihatanyinformationtechnologysyslemfundedorsupportedbyOlPfmdswillcomplywitL28
C.F.R Part 23, Crimiwl Intalligenw Systems OpemtingPolieies, if OIP determtnea Iliu rogulntion to be upplic¢6Ie. .
i Shouid WP detmmine 28 CFR. Part 23 m he applicabla, OIP m¢y, ut im diaarotion, perfmm dudin oFthe.ry.nem, ac
pertheregulnfion. Shouldarryviotationof28C.F.RPattZ3o<cur,IheudpientmnyboFmcdit per42US.Q
~ 37896(c){d). Rmipirn[maynoteatlsrysuchaenewiWkdemlCunOS. . . .
i . 12. 7fiereeipirntegrtatoenturoWptlppSlptelofolmsbnnTcehnology POiutofContaaiettreswrittennotificntian
t rcgardinganyinCmmetiontechnologypmjeatfimdedbytM1isgren[dariogt6eobligatianmdezpenditweperiod77tisie ~
lo CeeIDWte communicatiov amovg lowl end atata govemmenleLmtiNus regording wrlom Informarim teehnology i
pmjccts bcing canducled wilh thae penl fwd9. Ia eddition, the mcipien[ agrces to meintain en edroinie4atlve EIe I
docurornting Ne mttrivg of t16e requivemem. For e lirt ofState InFortnalion Technology Points ofCoorec4 qo lo
htryAlwww.icoJp•gov/defuult.aspx?erea-poticyAndYrectice8epnge=104b.
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13.TAegran¢oageeamcomplywiththeeppltmblorequlremenisaf28C.F.R.Port381 t6eDepamnemoflusfice
mguUtion goveming'Equnl Treatment for Feith $naed Organizadonc" (tho "Equal Trrnvncn[ Regulatlon°). Th¢ Equel ~ 7centmentRegulariouproridesinpartt6atDeputmemofJOaBcogantewerdsofdimctFmdingmayuocbeusedto tund:,ny, inhercNly nligions ac1ivities, sucL m woxs4ip, roligiouc Inrnucrioo, ar prox7ytixation. Ruipienu ofd'ucct
i, gmntsmaystillrngageininhecenllyroligiousactivitlp3,bpt suchaclivitiesmustboeepareroiotimoolplneoRomthe .
! DcpaMirn[oflusHcefundedprugem,audpacticipatio¢inaucDamivitiesbyivdividu¢IsFeceivingecevica&omthe I
' ganteearesub-granleemustbavoluntary.'f71eEqualTreotmencReyvlationalsomakeecleu Wetorguuizatfons
~ pnrticipadngmprogrnmsdirecdyfundedbytheDePartmentofJustlceereuotpmn}IledlodiscriminntointhoDrovisian
i oFservicaonlhebasisofabeneficiazy'areligion. NohvithstandinganyothEr'specielconditianoflWsawn[d,fnilh- basedorganizetionsmay,meomecireumsiances,conslda[religiunasabasisforemployment. Sea ~
hpp://www.ojp.gov/e6wVocdequnl_1bo.Ew, . • , i
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14, 'fhe reoiqrnt ecknowledgrs tAet ell progams funded 1lvough subawacde, whetficr ut Iho etote or local Icvels, must I I.
canfarm m fie gmnt progmm requircmenis es slated in HJA pmgrem gultlence. I
15. OrnnteeogeestocomplywWihereqwremenuofZAC.F.R. PM96ande110B'iccotJuslicaPrograrnspollciuaod I I I
proredureeregardingt6op+oaceioaofhumanresearchsubjecn,includingobttinmentoflnarimtionelRavfewHoard
approval,iPappmpriate,sndsubjeamformedconswt , j
~ . 16. Grenkc agrecs to complywith etl confidentialrty requ'vemems of42 U.S.C, seclion 3789g and 38 C.F.R. Pan 22 +fiat '
are ¢pplicabie lo callecrioq use, eud xevelariov of data or Infortnation. Grautee fivlher agees, aa a coodition oCBent
! appvoral;tosubmitaPrivuyCerrificahthatisinaccadwlthcequiremewao[28C.P.RPart22end,inpanicWvr,
. I dwtioa2733. . . .
17. The ¢oipient agrees fhel PonAs mceived wder this awecd vnl I not bc nsccl ro supplant Staie ot lacal funds, but will ba
osed fo incrcese ihe emmmro oFsmh fuvds ihat would, in 1hc abxncc of Federnl funds, be matle aveilehle Cor law ' .
enforwmeMactivilip.
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Officeo[lusnceProgranss ~ AWARDCO1V17NTJATION
~ Bureau of Justice Assistance SHEET ~ PAGE 5 OP 7
i . Grant
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PROIECENUMpER 1009.D1-BX-0336 ANARDDATE-0&!&1009 .
SPECIAL CONDIT70NS I
IS. 7Legrenteeegrewtlia[wiihin120daysoFawerd,foranylewenforem~enttaskforcefindM~vitnthacCunds,thctas& I i
' i force [ommwder, ngency wceeutive, task FOrce of7icers, and olha hak torce members of equivalent renk, tvill compfcte
;equued onlina (inrcmao-Lssed) task force tmining to be pmvided Gea oFefierge through B7A'a Cenlcr fuc Tnsk Force I
1 Integrity aod{wdership.ThishainingwilleddresstaekforceefYecNvenesaaewellaaotLerkeyissuceinoluJmg privacynndcivilLbenie:higSts,mckforcepeifolmancemeasuamcnt,persowelselection,mdtaskforeaovecsightend j ~
~ eccowuhOiry.AddidouallnfortnetionwAlbeprovidedbyBlAreprd'mgthercquUedhainingandaccusmethodsvia l ~
I DJA's web site and Ne Ccuta For 7'ask Pome integrity and Leadership (www.ctN.org). . .
19. Recipicntmay~¢otobfigate,upeudordeawdownfundsuufilthe➢nseaoofJiatlceAsslslaneqOfficeoflusHce f
Rogams Aav rzceived end approved Wa sigoed Memomndam ofUndecsimding (MOin betwan tho disparata I
jwisdictlona and has issued a Grant Adjustmem Natice (GAN) relensing Gtia spaeinl conditioa
20. Rroipientmaynoto6ligeta,axpandordrnvdownfwdsw[ilthaBirteauof7usliceAasntanee,Oftiwo(lusrice i ~
Aogrnms6esrzcciveddocumentationdemonshatingfhatthestatcorlo<algovemingbodyreviewand/orroromunity
noiifcafion aquiremenU hove been met and has issucd a Gmnt Adjustmont NoRee (QAN) rolcuing this special
condition.
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FY `09 Edward Byrne Memorial i
Justice Assistance (JAG) Grant Formula Program
King County Joint Application
Program Narrative
City of Auburn
Project Name: City of Auburn Joint Application
1) Technology Improvement for Scliool Resource Officer Patrol Vehicle: $20,545
2) Automated Extemal Defibrillator (AED) Augmentation: $10,960
3) Traffic Radaz Replacement: $3,345
4) Defensive Tactics Training Suits Enhancement: $3;267
S) SNVAT Operafor Personal Communications Headset: $5,300
ProjeM Cost: $43,417
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Project Description: I I
The City of Auburn is submitting a joint application comprised of fivc programs
1) Technology Improvement for School Resource Officer Patrol Velucle progrvn i
2) Automated External Defibrillator (AED) Augmcntation progcam
3) Traffic Radar Replacement program ~
4) Defensive Tactics Training Suits Enhancement I I
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5) SWAT Operator Personal Communications Headset program. j
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Program 1: The City of Aubmn will use federal funds to enliance the capabilities, efficiency ~
and effectiveness of the School Resource OfScer (SRO) through equipment enhancements i
installed in the SRO assigned vehicle. Enliancements include a mounted 800 Mhz two-way
radio, a rugged reliable laptop computer, modein, Charge Guazd, Nextel Hands Free Motmt azid
an in-car video recorder. i
Yrogrnm 2: The City of Aubtirn will use federal funds received to add six Autumated Extemnl. i
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Defibrillators (AED's) fo the patrol fleet;o ensure all first responders have immediate access to ' i
AED's.
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Program 3: 7'he City of Auburn will use federal funds to replace 6 Kustom Falcon Radar units I
that are 9 years old, with new and improved Uenesis Handheld Directional-K Band Radars. i
Program A: The City of Auburn will use federal funds to purchase two Defensive Tactics i I
1'raining Suits. These suits will allow training staff to safely and effectively improve the level of i
officer safety training in the area of defensive tactics. i ;
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Program 5: The City ofAuburn will use federal fvnds to pm•cliase six headsets for SWAT
Operators. These headsets will provide each opecator with secure communications in n tactical j ~
environrrtent. - !
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Program Need: ~
Progrum 1: The cuirent School Resource Officer vehicle is absent the necessary technologies to i
ensure officer safety, efficiency, and effectiveness in perfonning assigncd duties. The nbove i
listed installed technologies and equipment will correct those deficiencies.
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Progrnm 2: The Auburn Police Department's current patrol fleet has been increased by sis
vehicles. Over the past 7 years, all of our patrol fleet has been equipped with AED's to ensure
our first responders had immediate access to life saving AED's. Our first respondeis need the
assurance that an AED is readily available fox immediate use in their assigned vehicle.
Yrogram 3: The Aubum Police Department has 6 Kustom Falcon Radar units that are assigned ~
to a Pahol Division of 60 sergeants and officers. In July of 2008, the company that manufactures ~
the units stopped production. Parts for this radaz are increasingly difficult to find in order to ~
kcep them functioning properly.
The Genesis Handheld Direction-K Band radars have improved technology and software. The j
Auburn Police Department currently has 5 Decaur Genesis VPD hand held radar units. These
units are proven reliable and the teclmology is widely accepted within the City Municipal Court.
I'rogram 4: The Aubnm Police Department hus been conducting in-service training in ~
Defensive Tacdcs for nine yeazs. Currently, there are five training Defensive'I'actics Instructors
on the team. During monthly training, part of the cmriculum is low speed scenario based
training. In order to protect the student officers as well as instntctors, it is necessary to utilize the ~
proper equipment. The aqquisition of hvo Defensive Tactics Suits enables our uaining staff to i ~
minimize injury during training.
Program 5: The use of federal funds to purchase six headsets for SWAT operators will stabilize i i
our looal government budget, allowing budgeted fimds to be utilized in other esseirtial services. I I
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Program Activities fbr 4-Yeur Grant Period:
Program 1: One school resource officer pulrol caz• will be equipped with the Auburn Yolice
Department standard issued technology upgracles allowing full connectivity to all PD software i
programs and enhancements. ,
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Program 2: Six patrol vehicles will be equipped with AED's to ensure frst respondets to basic I
life support incidents will have immediate access to proven life saving equipment. i
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Program 3: This program involves the purchase of replacement of the 9-yeaz-old Kustom j
Falcon Radars with improved Genesis Handheld Direction-K Band Radar units. These units ~
drastically improve our officers' abilities to enforce the traffic laws, while improving traffic
safety in the city. The City of Aubum has many traffic improvement projects that have been i ~
implemented over the yeazs to include Red Light Photo Enforcement and Engineered Traffic i '
Calming. These radar units will add to the cities efforts to improve traffic safety. '
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Program 4: The Aubmn Police Department trains over 100 commissioned policc officers in the I
azea of Defensive Tactics. This equates to over 1600 hours of annual training. Currendy our ~
Policies and Procedures require training in the area of Defensive Tactics. This is supported by !
standazds set by CALEA. i
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Progrnm 5: Existing S WAT headsets that were purchased in 2000 and are now detexioxating ~
rapidly and becoming unreli able, will be replaced by six new headsets ~
Anticipated Caardiuation Efforts lnvolving JAG and Relxted Justice Fimds:
No coordination anticipated at this fime.
Project Ob,jectives: ~
Progrnm 1: Provide the School Resource Officer with the latest technology to assist him in ;
improved efficiencies, safely, and standardization to what the xest of our pahol fleet has in the ~
way of technology.
Program 2: Provide immediately available basic life support equipment to police first
responders in our community. Having AED's available in all patrol fleet vehicles.
Program 3: 1'he Auburn Police Department has identified Traffic Safety as a major concern
from citizens. Over the last 5 years we.have increased the number of officers assigned to the
Traffic Division to include officeis exclusively dedicated to collision response. Responding to
wllisions is only part of our efforts and we have identified that enforcement drastically affects ,
safe vehicular txaflic Ilow. Our objective is to increase otir trafGc related enforcement in the azea ~
of spced measurement.
Program 4: During the past nine years of training in Defensive Tactics, the Auburn Police
Deparhnent has suffered injuries to officers and trainers. We are constantly seeking ways to j
improvc safcty to all involved. Our objective at this point is to coutinue to eliminate injuries ~
during Defensive Tactics and striving to reduce these numbers each year. ~
Additionally, with the use of Defensive Tactics Stiits, we are able to provide student officcrs ~
with real-time options and a chance to test, train, and apply real tactics in a realistic environment.
'Chis typc of training rcduccs injuries to officers and off'enders in the field, thus reducing risk and
]iability to the agency.
Program 5: Improved communication and hearing piotection for S WAT operators. ~
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Communication during high-risk tactical operations is esseotial to officer safety. Replacing ~
cunent SWAT headsets will diastically improve and ensurc communications with SWAT operators during tactical operations. ~
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Perfnrmance Measures: ~
Program 1: Evaluation of the technology improvement for the School Resource Officei Patrol ~
Vehicle will be cvaluatcd by the assigned SRO during routine operations. I
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Program 2: Evaluation of the use of AED's and the number of life saving incidents during this ;
evaluation' timeline.
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Progrum 3: To measure our objectives in this program we will compaze collisions on idenrified
roadways to the amount of speed violations recorded by officers. The intent is to slow vehicles j ~
dovm on identified roadways. Therefore through radaz speed enforcement the Auburn Police ~
Department will attempt to decrease the amount of reportablc collisions.
Program 4: The Auburn Police Department hopes to measure two different areas aRer the
purchase of thc Defensive Tactics Suits.
First, tha staff intcnds to reduce injuries to officers and students each yeaz during training. . i
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Second, the staff intends to measure the result of Scenario Based Training and the reduction of ~
injuries to officers and offenders in the field. Further, the ability to control situations quicker due !
to increased skills and decision making. The deparfinent hopes to show a reduction in higher I
levels of force used by officers. ~
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Program 5: Evaluation o£communications by SWAT operators during training and operarions.
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D. E ui ment - I
ltem Comoutation Cost i
Program 1 Quantiry
Coban Digital In-Car Video Recorder . 1 $7,200
. Tax ' $341 ~
- Labor $1,300 ~
. TOTAL: $8,8411
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E. Su lies I
Item Computation Cost i
Program 1 . Quantity. . ~
ConsoleMomt 1 $1,100
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Computer Mounting Cradle 1 $350
Two-Way Motorola Radio . . ' 1 $3,450
RadioModem 1 $2,600
Nextel Hands Free kit 1 $290
Antennas . 3 $90
Radio Equipment Mounting Trny I $170
Charge Guard 1 $65
Laptop Paoasanic CF-74 1 $3,024
MS Office Liceuse . 1 $350
Trend Micro anHvirus license I $35
Win Zip License l $20
NetMotion VPN client license 1 $110
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SprintCard l $50 I
Program 2
Phillips Heartstart FRx AED 6 Q$1,650 ca . $9,900
. Tax " $947 ~
Shipping $119 i
Program 3 . f
Genesis Handheld Direction-K E3and Radar 6@ $494 ea $2,964 '
Tax . $261 i
. Shipping $120
Yrogram 4
High Gear Defensive Tactics Suits 2 @ $1,500 ea $3,000
Tak $267 '
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Yrogram 5
MSA Supreme Pro Communications System 6 Q$S00 ea $4,800 I ~
. . Ta~c/shi $500
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TOTAL: $34,576 ~
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