HomeMy WebLinkAboutITEM V-C-2
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ACIUBUll1V AGENDA BILL APPROVAL FORM
WASHWGTON
Agenda Subject: Consultant Agreement No. AG-C-380 Date: February 9, 2010
Department: Attachments: Budget Impact:
Public Works Bud et Status Sheet, Ma $0.00
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-380 with Technical Systems,
Inc. for engineering services for Project No. C524A, SCADA System Improvement.
Background Summary:
The initial scope of work for this agreement is to complete a Preliminary Design of the preferred options
for design and construction to serve all sites. These options will estimate costs for each site and will
include the final plan for hardware and software, communications, network architecture, and security.
The not-to-exceed amount for this agreement is $160,000.00. An amendment to complete the final
design work for selected sites will be done after preliminary design is completed.
For all funding sources, a budget adjustment to carry fonvard the unexpended funds from 2009 to 2010
will be required; in addition, a budget adjustment of $265,674 from the 430 fund/account may be required
this year to fund the construction portion of this project.
A project budget contingency of $79,006 remains in the 431 fund.
A project budget contingency of $121,640 remains in the 432 fund.
W0216-5
A3.16.9, 04.8.1 C524A
Reviewed by Council 8 Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearin9 Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board Z Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other 2 Public Works ❑ Human Resources
Action:
Committee Approval: E]Yes ❑No
Council Approval: ❑Yes ❑NO Call (or Public Hearing
Referred to Until
Tabled Until
Councilmember: Wa ner Staff: Dowd
Meetin Date: : Februar 16, 2010 Item Number: V.C.2
AUBURN * MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
ProectNO: C524A Pro'ectTitle: SCADAS stem Improvements
Projecl Manager: Robart Lee
Q ProJectlnitlation/CansultantAgreement .
Initiation Date: 315I2007 Q Permision to Atlvertise Date: Pebruary 5, 2010
Advertisement Date: Q Contrect Awartl
Awartl Date: Q Change Ortler Approval
Q Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Bud eted Funds Available
Fundin PriorYears 2009 2010 FuWreYears Total
430 Funtl - Water 50,729 250,000 70,000 0 370,729
431 Fund - Sewer 78,053 313,500 537,100 65,000 993,653
432 Fund - Storm 22,848 30,000 345,400 0 388,248
Tolal 151,629 593,500 952,500 65,000 1J62,629
Estimated Cost Funds Needed
Activity Prior Years 2009 2010 Future Years Total
Design Engineenng - Ciry Costs 79,755 75,773 0 0 35,528
Design Engineering - Consultant Costs 131,874 97,255 50,000 0 279,130
PropertyACquisition 0 0 00 0
ProperryACquisition - ConsullaniCOSts 0 0 0 0 0
Consirudion Estimate 0 0 1,300,000 0 1,300,000
ProjectCOntingency(15%) 0 D 795,000 0 795,000
Other - (Indicate what it is) 0 0 0 0 0
Conslmction Engineering - City Costs 0 0 15,000 0 15,000
Construction Engineenng - ConsNlant Cosls 0 0 3,000 0 3,000
Total 151,629 113,028 1,563,000 0 1,827,657
430 Water Bud et SWtus
Prior Years 2009 2070 Future Years Total
'430 Funds 8utl etetl 50,729 250,000) 70,001 0 370,729
430 Funtls Needed 50,729 38,624 547,050 22,750 659,153
•a30 Funtl Pro ect Contin enc 0 211,376 0 0 0
430 Funtls Required 0 0 477,050 22,750 288,424
431 Sewer Bud et Status
Prior Years 2009 2010 FulureVears Total
'431 Funds Bud eted O (78,053) (313,500) (537,100) (65,000) (993,653)
431 Funtls Neetletl 78,053 55,094 781,500 0 914,647
•431 Funtl Pro ect Contin enc 0 1258,406 0 65,000 (79,0056)
431 Funds Re uiretl 0 0 244,400 0 432 Storm Bud et Status
, Prior Years 2009 2070 FuNre Years 7otal
'432 Funtls Bud eled O (22,848) (30,000 (345,400) 0 (398,248)
432 Funds Needed 22,848 19,310 234,450 0 276,608
'472 Funtl Pro ect Contin enc 0 (10,690) 110,950 4=1 1,640
432 Funtla Re uiretl 0 0 0 0
M) in the eudget SIaNS Sections indicates Money the Ciry has available.
W0216-5A Page 1 of 1
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