HomeMy WebLinkAboutImago Theare/Arthur Shafman International
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AGREEMENT FOR ARTISTIC SERVICE
THIS AGREEMENT is made and entered into this _ day of , 2005, by and
between the City of Auburn, Washington, a Municipal Corporation of the State of Washington herein
referred to as "CITY" and Imago Theatre, c/o agent Arthur Shafman International, Ltd., 163
Amsterdam Ave, #121, New York, New York (Telephone: 212-799-4814), herein referred to as
"ARTIST" .
WHEREAS, the CITY desires to contract with the ARTIST to provide an artistic performance for
the public in Auburn, Washington; and
WHEREAS, the ARTIST has agreed to perform the work in compliance with the terms and
conditions of this Agreement;
NOW THEREFORE, the CITY and ARTIST in consideration of the conditions and covenants
herein do agree as follows:
1. RETENTION OF ARTIST
The CITY does hereby retain the ARTIST to perform the work and services described herein.
The parties agree that the ARTIST is an independent contractor and shall furnish all
supervision, labor, and all other incidentals except as specifically provided herein and the
ARTIST agrees to conduct and complete the performance in a competent and professional
manner in accordance with the terms of this Agreement.
2. SCOPE OF WORK
The ARTIST agrees to provide the following specific services in its artistic performance: One
(1) two-hour performance, including intermission, of Biglittlethingson Friday,
January 20, 2006, at 7:30 p.m. at the Auburn Performing Arts Center. In addition,
the ARTIST will perform one (1) 55-minute school show for second-grade students
at 10:00 a.m. on Friday, January 20, 2006.
3. SITE OF PERFORMANCE
The ARTIST will conduct its performance at the Auburn Performing Arts Center, 700 East
Main Street, Auburn, Washington 98001.
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BRAVO! 2005-2006
Agreement - Imago Theatre
May 31, 2005
Page I of5
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4. REQUIREMENTS
A. The CITY shall provide the following for this performance:
1. Four (4) double hotel rooms for two nights: Thursday, January 19
and Friday, January 20, 2006.
2. All promotion of performance, including press releases, paid
advertising, radio public service announcements, radio interviews,
brochures and postcards.
3. Box office management and staffing.
4. Rental of Auburn Performing Arts Center for load in and rehearsal on
Thursday, January 19, 2006 and school show and public
performance on Friday, January 20, 2006.
5. Green Room hospitality, including lunch and dinner catering for a
maximum of 8 people on Friday, January 20, 2006.
6. Ushers and front of house staffing.
7. Performance programs.
The ARTIST shall provide the following for the performance:
1. Provide scores and parts for the company and pay all fees (if any)
associated with public performance of music.
2. Engage and rehearse the company.
3. Provide program, biographies, and photographs of performing artists
for performance program and public relations materials by
November 21, 2005.
B. Technical Requirements
The CITY shall provide the following technical assistance for this
performance: The CITY will assist with coordination of technical services
between the AubumPerforming Arts Center and the ARTIST. The CITY
agrees to provide technical labor for this production, as detailed in the
ARTIST'S technical rider and approved by the technical director of the
Auburn Performing Arts Center and the ARTIST. A copy of the technical
rider is attached hereto and denominated "Exhibit A" and incorporated
herein.
COMPENSATION
In consideration of the services to the CITY in connection with the artistic performance, the
ARTIST shall receive total compensation of Thirteen Thousand Five Hundred and
NO/l00s Dollars ($13,500). A performance deposit, payable by check made out to
Arthur Shafman International, Ltd., in the amount of Two Thousand Seven Hundred
and NO/l00s Dollars ($2,700), twenty percent (20%), is due upon complete
execution of this contract. The balance, Ten Thousand Eight Hundred and NO/l00s
Dollars ($10,800) is payable to Imago and will be delivered to the ARTIST's
company manager, or hiS/her designee, immediately following the public
performance on Friday, January 20, 2006.
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BRA YO! 2005-2006
Agreement - Imago Theatre
May 31,2005
Page 2 of5
The performance deposit will be refunded in full in the event of cancellation by
ARTIST.. In the event the CITY cancels, the deposit is non-refundable.
The ARTIST shall be provided ten (10) complimentary tickets for the performance.
It will be agreed between the CITY and the ARTIST as to the distribution of these
tickets.
6. PAYMENT
The ARTIST shall be paid by the CITY for the completed work and performance in compliance
with the terms of this Agreement. Such payment shall be full compensation for all work
performed and services rendered under the terms of this Agreement. The payment to the
ARTIST shall be in compliance with the regulations of the CITY Finance Department. The
ARTIST agrees to be responsible for payment of any and all taxes, which may be due as a
result of performance under this contract. A twenty percent performance deposit of
Two Thousand Seven Hundred and NO/l00s Dollars ($2,700) will be made payable
by check to ARTIST's agent, Arthur Shafman International, Ltd., upon complete
execution of this contract. The balance of Ten Thousand Eight Hundred and
NO/l00s Dollars ($10,800) shall be made payable by check to Imago and will be
delivered to ARTIST's production manager or his/her designee immediately
following the evening performance on Friday, January 20, 2006.
7. PROMOTIONAL RESPONSIBILITIES
ARTIST shall provide the following promotional materials to the CITY:
A. Promotional materials shall be mutually agreed upon between the CITY and
the ARTIST.
B. The CITY will market the performance as defined in Section 4.
8. INDEMNIFICATION
The ARTIST agrees to indemnify, defend and hold the CITY, its agents, representatives and
employees harmless from and against any and all claims, causes of action or demands or any
form of liability of any nature including, but not limited to any copyright infringements for
musical performances, arising out of the performance and obligations contained in this
Agreement on the part of the ARTIST, its agents, representatives and employees except
where such claims arise solely from the negligent acts of the CITY, its agents, representatives
or employees.
9. INABILITY TO PERFORM
If ARTIST is incapacitated from rendering services through sickness or otherwise, or if ARTIST
cannot perform because of fire, accident, act of God or impossibility of performance, the
ARTIST shall not receive any compensation for the time during which the services
have not been rendered. Every effort shall be made between ARTIST and CITY to
reschedule the performance{s) at a mutually agreed upon date.
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BRA YO! 2005-2006
Agreement - Imago Theatre
May 31,2005
Page 3 of5
10. TERMINATION
In the event the ARTIST or the CITY defaults or fails to comply with any of the requirements
of this Agreement, or any obligations hereunder, the CITY may at its option terminate the
Agreement. Such remedies shall be in addition to any other right or remedy each may have.
11. NOTICES
Any notice required or permitted under this Agreement may be personally served, or given in
writing, and shall be deemed sufficiently given or served if sent by registered or certified mail
addressed to the respective parties as follows:
CITY Lori Patrick, Cultural Arts Manager
City of Auburn
910 Ninth Street SE
Auburn, WA 98002
ARTIST Arthur Shafman International, Ltd., Agent
163 Amsterdam Ave., #121
New York, New York 10023-5001
Either party may at any time designate a different address to which notices shall be sent.
Notice given in accordance with these provisions shall be deemed received when mailed.
12. GENERAL PROVISIONS
The following provisions may apply:
A. No waiver by either party of any breach or default hereunder shall be deemed a
waiver of any preceding or any subsequent breach or default.
B. This Agreement may not be changed or modified nor any provision hereof waived
except in writing agreed to by both parties.
C. This Agreement shall be construed in accordance with and all questions with respect
hereto shall be determined by the laws of the State of Washington.
D. The ARTIST agrees to pay all reasonable costs, attorney's fees and expenses that may
be incurred by the CITY in enforcing the provisions of this Agreement.
E. In the performance of the work herein, the ARTIST agrees to comply with all
applicable State and local laws, rules and regulations.
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BRAVO! 2005-2006
Agreement - Imago Theatre
May 31,2005
Page 4 of5
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ARTISTTAXID# ~~
ARTHUR SHAFMAN INTERNATIONAL, LTD.: 13-260-3742
IMAGO lHEATRf, IN;: 93-Q813258
DATE: l }, C()-
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PETER B. LEWIS, MAYOR
DATE: (j'Ff' 05
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BRA YO! 2005-2006
Agreement - Imago Theatre
May 31, 2005
Page 5 of 5
Exhibit A
Agreement - Imago Theatre
June 15, 2005
Technical Rider
Technical requirements as provided by Arthur Shafman International, Ltd.
CITY agrees to supply or cause to be supplied to IMAGO at CITY's expense the
following requirements. If a requirement is questionable, CITY will contact the IMAGO
office.
Imago Theatre
Biglittlethings Technical Rider
rev. January 26 2005
To the contrary notwithstanding, Sponsor agrees to supply or cause to be supplied to
Imago the following requirements at Sponsor's expense. The following pages define
Imago's technical and production requirements. Please review all items, sign this
document, and return it with the contract. Without this rider and its requirements, a
contract will not be complete.
If you have any questions, please call Jerry Ferris, Technical Director for Imago Theatre
at 503.231.3959 or email jerry@imagotheatre.com before signing this agreement.
A. TECHNICAL QUESTIONNAIRE AND INFORMATION.
1. Prior to the Company's arrival, the technical director or production manager
ofthe Sponsor's facility shall complete Imago's technical questionnaire OR
provide thorough specifications regarding the venue's floor plan, batten
schedule, lighting and sound inventory, soft goods inventory, and any other
available technical information.
ii. Prior to the Company's arrival, the technical director or production manager
of the Sponsor's facility shall "advance" the show with Imago Theatre's
production stage manager, and discuss all technical and logistical elements of
the engagement. Decisions made as part of this conversation shall be deemed
to be part of this agreement.
B. PERFORMANCE FACILITY
1. This production is best viewed from the front, and as such a proscenium type
theatre is necessary.
ii. The stage, wings, dressing rooms and related areas shall be indoors.
iii. Prior to the Company's arrival, the stage and wings shall be completely clear
of all set pieces, equipment, musical instruments, etc.
Exhibit A
Agreement -Imago
June 15,2005
Page 1 of9
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C. STAGE DIMENSIONS
1. The stage should be at least 30' wide by 30' deep.
ii. The proscenium opening should be at least 16' tall.
iii. There should be at least 12' of wing space on each side of the stage
iv. There should be a minimum of 110 square feet of storage space on each side
of the stage for costumes and properties. These areas should be directly
proximate to the stage itself without allowing any "light leak."
D. DRAPERY
1. The stage must have a complete set of black masking. The production
employs a stage layout similar to dance theatre, and requires four sets of legs,
not less than 10' in width, and a black backdrop.
ii. The production will employ a white cyclorama when one is available,
provided a black traveler or blackout curtain is also available.
iii. It is preferable for the grand drape of the theatre to fly (guillotine).
E. ORCHESTRA PIT
1. If the venue has an orchestra pit, it must be covered. This cover should be
level with either the stage, and thus become performance space, or level with
the audience floor, and thus become audience space.
ii. It may be necessary for the venue to supply a stair unit or platform at the
centerline to facilitate travel between the stage and the audience.
F. STAGE FLOOR
1. The Company performs in bare feet. Therefore the floor of the stage must be
smooth, clean and free of splinters, tacks, nails, or any other surface
imperfections.
ii. The floor should be dark or black in color.
iii. The floor must be one even plane, with no stairs or platforms, and not raked.
iv. Marley or other dance flooring material will be used if it is available.
G. BLACKOUT
1. The production employs UV lighting, and therefore the venue must be able to
achieve a complete blackout. Any windows must be covered to completely
eliminate outdoor light.
Exhibit A
Agreement -Imago
June 15, 2005
Page 2 of9
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ii. It is understood that certain fire exit signs and aisle safety lighting cannot be
covered or doused. The Sponsor affirms that every possible measure will be
taken to ensure a minimum of light on stage.
H. HAZE
1. The production employs the use of stage haze. The venue shall make every
effort to ensure the appropriate steps are taken to prevent false fire alarms.
I. AUDIENCE SEATING AND SIGHTLINES
1. Much of the performance occurs low to the ground, and the performers
occasionally enter the audience area. Therefore, raked seating is preferable. It
is the Sponsor's responsibility to ensure that every seat in the house have a
clear view of the entire stage and the first two rows of the audience area.
ii. The Sponsor must notify Imago in writing with the return of this contract if
this visibility requirement is a problem.
J. SCHEDULE
1. The production requires a 10 hour load in time prior to curtain. For morning
or early afternoon performances, load in shall take place the day before the
performance.
ii. The exact schedule for load in, call times, and load out shall be determined
between Imago's production stage manager and the technical director or
production manager for the venue.
iii. The stage, wings, dressing rooms, and related areas shall be available to the
Company as ofthe scheduled load in time, and shall not be used by any other
event or attraction until the completion of load out and removal of all
Company property.
iv. The load in period will be used to preset scenic and costume pieces, preset
properties, focus and gel lights, set light and sound levels, and otherwise
prepare the stage for performance.
v. Prior to the Company's arrival, the stage must be cleared and cleaned, lights
hung and circuited, drapery set, and Marley or dance floor (if used) laid and
taped.
K. CREW
1. The Sponsor shall provide a stage crew adequate to execute the following
jobs. The stage crew shall operate under the direction of the Company's
production stage manager.
Exhibit A
Agreement -Imago
June 15,2005
Page 3 of9
..-
. I lighting board operator
. 2 followspot operators
. I sound engineer
. 2 floor crew, one of whom will operate fly cues
. I wardrober
ii. In addition to responsibilities during performance, the wardrober will launder
four loads of costume laundry prior to performance. The costumes must be
dry as of two hours prior to curtain. The wardrober may also be asked to do
light stitching and repairs if needed.
iii. The crew shall assist at load in, helping to unpack the show materials and
equipment, facilitate the focus, perform sound set up, and ready the facility for
performance.
iv. The crew shall assist at load out, helping to strike and pack all Company
equipment and otherwise facilitate the departure of the Company.
v. The crew shall be available to the Company during the entirety of load in,
performance, and load out, excluding breaks as determined between the
Company's production stage manager and the technical director or production
manager of the venue.
L. EXTENDED RUNS
1. If the Company is performing a series of the same show(s) over a period of
days, the following shall apply.
ii. The same crew members shall remain with the show for the full duration of
the run.
iii. The crew shall be available for a preshow call of not more than four hours
prior to curtain. During this time, the Company shall have access to a
complete light and sound check and all areas of the stage, wings, dressing
room, and related areas. The exact preshow call shall be determined between
the Company's production stage manager and the technical director or
production manager of the venue.
iv. No other company or event shall occupy the theatre at any time during the run
of performances.
v. All items in this technical rider shall apply to all performances ofthe run, with
the exception ofload in and load out which shall apply only to the beginning
and end of a run, respectively.
Exhibit A
Agreement -Imago
June 15,2005
Page 4 of9
M. LIGHTING
1. Sponsor agrees to hang and circuit Imago's lighting plot prior to the
Company's arrival. A lighting plot and paperwork will be sent no later than
three weeks prior to the Company's arrival.
ii. Prefocusing and gelling is not required, but would be helpful.
iii. The number and type of lighting instruments required varies from theatre to
theatre. Imago's lighting designer will contact the technical director or
production manager of the venue if needed.
iv. The show requires a computerized lighting console with a minimum capacity
of 125 channels and 150 cues. An ETC Express or ETC Expression console is
preferred. Manual boards (two-scene preset, etc.) are not acceptable.
v. The Company travels with the show on disk in ETC format. In the event that
an ETC console is not available, it is agreed that the technical director or
lighting director of the venue shall preprogram the board with cues supplied
by Imago via mail or email.
vi. Listed below are the generic, approximate lighting requirements for the
performance. All instruments are to be lamped at or above 750 watts.
· Three systems of backlight, preferably PAR wide floods or 8" fresnels.
. Two system of frontlight, preferably Source 4 ERS.
. Five systems of sidelight from each side, preferably Source 4 ERS.
. Ten ERS for specials. .
· Three color cyc wash (if a cyc is used).
. Two followspots.
. Eight booms, 8 to 10 feet in height.
. True blackout as discussed above.
vii. For theatres with a proscenium opening of wider than thirty feet and an
audience capacity of greater than five hundred persons, the Sponsor or venue
shall supply the following items:
· Two high intensity wildfire type UV lights with dowsers.
· Two twin spin type gobo rotators.
. Two DF50 hazers.
V111. Please contact Imago if the lighting system at the venue does not meet
these requirements.
N. SOUND
1. The Company travels with a sound operator who prefers to run the show from
an open air position at front of house. The mix position must have a clear view
ofthe stage.
Exhibit A
Agreement -Imago
June 15,2005
Page 5 of9
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ii. The Company shall supply source players; the Sponsor or venue shall supply a
mixer, amplifiers, speakers and general sound infrastructure. The sound
equipment shall be of a high quality. Equipment by Alesis and Behringer is
not acceptable.
iii. The Company travels with a small sound complement which must be patched
into the house system. We require four stereo pair line level inputs (one
minidisc player, one sampler and a laptop) and three mono microphone inputs
(for two wireless microphones and a stage manager's microphone).
iv. The two wireless microphone receivers shall be positioned on stage,
preferably in the downstage left wing. Therefore, a patch panel or snake box
must be available to patch these elements of the system.
v. Imago requires one side fill monitor on each side of the stage. These monitors
must cover the stage space for the performers to hear the program material.
vi. A communication system is required with headsets for all members of the
crew (both stagehands, the light board operator, the follow spot operator, and
the Company's production stage manager/sound operator).
vii. Please contact Imago if the sound system at the venue does not meet these
requirements.
O. CATERING
1. The Company consists of eight people: six performers, one production stage
manager, and one assistant stage manager. Please provide the meals listed
below to accommodate the entire Company. These meals ensure the highest
quality performance possible by providing the Company with the time and
energy necessary to perform. If the house crew is to have catering as well,
please provide for them in addition to what is listed below.
ii. The catering shall be brought to the venue for the Company to eat in a
comfortable room in reasonable proximity to the stage.
iii. The Company's production stage manager will provide the Sponsor with an
updated copy of the food requests to reflect any potential alterations in
Company, diet, or preference.
iv. For afternoon and evening performances, please provide:
LUNCH CATERING for 8 (eight) people at NOON.
. Assortment of 10 Sandwiches on whole wheat breads:
. At least 6 veggie sandwiches with such things as avocado, sprouts, fresh
vegetables, cheeses, tomatoes, cucumbers, spinach, and green lettuce.
. At least 2 meat sandwiches with cheese and the appropriate condiments.
. At least 2 peanut butter and jelly sandwiches.
Exhibit A
Agreement -Imago
June 15,2005
Page 60f9
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. Snacks such as fresh fruit, protein bars, pretzels, crackers, hummus and
pita, and/or nuts and seeds (no hazelnuts or mixed nuts. Cast member
allergic!! !)
. Drinks such as a case of bottled water, hot tea, hot coffee with cream and
sugar, cold natural juices, soy milk, regular milk, and Gatorade.
DINNER CATERING for 8 (eight) people three hours prior to curtain.
. Starch such as baked potatoes, brown rice, whole wheat bread, or pasta.
. Green salad with at least romaine and spinach, hard boiled eggs, tomatoes,
avocado, ranch and vinaigrette dressings.
. Freshly cooked vegetables such as broccoli, carrots, zucchini, green beans,
and/or mushrooms.
. An entree such as vegetable stir-fry (preferably with tofu), vegetarian
burritos (with pinto, black, and/or kidney beans, NO refried), vegetarian
chili, or vegetarian lasagna.
. Drinks such as a case of bottled water, hot tea, hot coffee with cream and
sugar, cold natural juices, soy milk, regular milk, and Gatorade.
. Desert such as chocolate cake, brownies, chocolate chip cookies, or apple
pIe.
. Sides: Seeds & nuts (no hazelnuts or mixed nuts), cottage cheese, assorted
cheeses with crackers.
v. For performances before noon, please provide:
BREAKFAST CATERING for 8 (eight) people two hours prior to curtain.
. Case of bottled water, hot tea, hot coffee with cream and sugar, cold natural juices,
soy milk, regular milk, low sugar cereal, Gatorade, fresh fruit, hard boiled eggs,
bagels and cream cheese, muffins (low sugar), plain and assorted fruit yogurt,
granola, and raw carrots and broccoli.
LUNCH CATERING for 8 (eight) people directly after the show.
. Assortment of 8 Sandwiches on whole wheat breads:
. At least 6 veggie sandwiches with such things as avocado, sprouts, fresh
vegetables, cheeses, tomatoes, cucumbers, spinach, and green lettuce.
. At least 2 peanut butter and jelly sandwiches.
. Snacks such as fresh fruit, protein bars, pretzels, crackers, hummus and
pita, and/or nuts and seeds (no hazelnuts or mixed nuts.)
. Drinks such as a case of bottled water, hot tea, hot coffee with cream and sugar, cold
natural juices, soy milk, regular milk, and Gatorade.
P. MISCELLANEOUS
1. If the venue has a room other than the stage area which is suitable for moving
around, the Company may request its use for rehearsal and warm up.
Exhibit A
Agreement -Imago
June 15,2005
Page 7 of9
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ii. If the venue has shop facilities, the Company may request its use to make
repairs.
iii. The Company shall have access to three dressing rooms for two people each.
If there are showers available, towels should be provided.
iv. The Company requires four six foot long prop tables.
Q. AIR TRAVEL
1. If the Company is flying to your community, then the following shall apply.
ii. The Sponsor is responsible for all local travel for the company. The Sponsor
shall supply two cars for Company travels.
iii. The Sponsor shall supply a covered cargo truck for the transportation of
Company equipment and show materials from the airport to the performance
venue( s) and back. The cargo shall be under the direct supervision of the
Company's production stage manager until it is safely stowed in the venue.
iv. The exact details of transportation shall be determined between the Sponsor's
representative and the Company's production stage manager.
R. WORKING RELATIONSHIP
1. Sponsor agrees to cooperate with the Company's production stage manager in
preparation and presentation of the performance.
ii. In the event of a dispute between the Company's production stage manager
and the Sponsor's representative(s), the decision of the Company's production
stage manager shall be final.
Hi. It is nevertheless expressly understood and agreed that the Company's
production stage manager shall not make a demand in excess of the potential
of the Sponsor in relationship to the facility, crew and equipment.
S. CONTACT INFORMATION
1. Failure to supply the following information may seriously interfere with the
proper fulfillment of the contract by Imago
1. Exact street address of performance venue:
Auburn Performing Arts Center, 700 East Main St., Auburn W A 98001
2. Time of curtain(s):
10 a.m. school show and 7:30 p.m., evening public performance
3. Local contact for the Sponsor:
Exhibit A
Agreement -Imago
June 15,2005
Page 8 of9
--.- .~ ----
Lori Patrick, Cultural Arts Manager, City of Auburn
4. Mailing address for the Sponsor:
910 9th St. SE, Auburn WA 98002
5. Technical contact for the venue (technical director, production manager, etc.):
Michael Stucks, Technical Director
Office phone: 253-931-4719, ext. 1609 Cell phone: 253-569-6299 r
6. Has the head technician of the venue reviewed and approved this rider?
Signed:
For the Sponsor ~4 61-c9--U tK .!
Sign name:
Print name: ~ ParJu'UC
Telephone: :JJ:5 ~ . 00 L{. 5~ Lf q Date: ~tV / ~ () _5
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Exhibit A
Agreement -Imago
June 15, 2005
Page 9 of9
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