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HomeMy WebLinkAboutImago Theare/Arthur Shafman International A ~. (..5 , 5~ ORJGJ~!~L AGREEMENT FOR ARTISTIC SERVICE THIS AGREEMENT is made and entered into this _ day of , 2005, by and between the City of Auburn, Washington, a Municipal Corporation of the State of Washington herein referred to as "CITY" and Imago Theatre, c/o agent Arthur Shafman International, Ltd., 163 Amsterdam Ave, #121, New York, New York (Telephone: 212-799-4814), herein referred to as "ARTIST" . WHEREAS, the CITY desires to contract with the ARTIST to provide an artistic performance for the public in Auburn, Washington; and WHEREAS, the ARTIST has agreed to perform the work in compliance with the terms and conditions of this Agreement; NOW THEREFORE, the CITY and ARTIST in consideration of the conditions and covenants herein do agree as follows: 1. RETENTION OF ARTIST The CITY does hereby retain the ARTIST to perform the work and services described herein. The parties agree that the ARTIST is an independent contractor and shall furnish all supervision, labor, and all other incidentals except as specifically provided herein and the ARTIST agrees to conduct and complete the performance in a competent and professional manner in accordance with the terms of this Agreement. 2. SCOPE OF WORK The ARTIST agrees to provide the following specific services in its artistic performance: One (1) two-hour performance, including intermission, of Biglittlethingson Friday, January 20, 2006, at 7:30 p.m. at the Auburn Performing Arts Center. In addition, the ARTIST will perform one (1) 55-minute school show for second-grade students at 10:00 a.m. on Friday, January 20, 2006. 3. SITE OF PERFORMANCE The ARTIST will conduct its performance at the Auburn Performing Arts Center, 700 East Main Street, Auburn, Washington 98001. -------......-----..----......------------...------------..--------------- BRAVO! 2005-2006 Agreement - Imago Theatre May 31, 2005 Page I of5 ._._~------ ...~--- 4. REQUIREMENTS A. The CITY shall provide the following for this performance: 1. Four (4) double hotel rooms for two nights: Thursday, January 19 and Friday, January 20, 2006. 2. All promotion of performance, including press releases, paid advertising, radio public service announcements, radio interviews, brochures and postcards. 3. Box office management and staffing. 4. Rental of Auburn Performing Arts Center for load in and rehearsal on Thursday, January 19, 2006 and school show and public performance on Friday, January 20, 2006. 5. Green Room hospitality, including lunch and dinner catering for a maximum of 8 people on Friday, January 20, 2006. 6. Ushers and front of house staffing. 7. Performance programs. The ARTIST shall provide the following for the performance: 1. Provide scores and parts for the company and pay all fees (if any) associated with public performance of music. 2. Engage and rehearse the company. 3. Provide program, biographies, and photographs of performing artists for performance program and public relations materials by November 21, 2005. B. Technical Requirements The CITY shall provide the following technical assistance for this performance: The CITY will assist with coordination of technical services between the AubumPerforming Arts Center and the ARTIST. The CITY agrees to provide technical labor for this production, as detailed in the ARTIST'S technical rider and approved by the technical director of the Auburn Performing Arts Center and the ARTIST. A copy of the technical rider is attached hereto and denominated "Exhibit A" and incorporated herein. COMPENSATION In consideration of the services to the CITY in connection with the artistic performance, the ARTIST shall receive total compensation of Thirteen Thousand Five Hundred and NO/l00s Dollars ($13,500). A performance deposit, payable by check made out to Arthur Shafman International, Ltd., in the amount of Two Thousand Seven Hundred and NO/l00s Dollars ($2,700), twenty percent (20%), is due upon complete execution of this contract. The balance, Ten Thousand Eight Hundred and NO/l00s Dollars ($10,800) is payable to Imago and will be delivered to the ARTIST's company manager, or hiS/her designee, immediately following the public performance on Friday, January 20, 2006. ---.....----.....-----...------------.....-----...------------....----------- BRA YO! 2005-2006 Agreement - Imago Theatre May 31,2005 Page 2 of5 The performance deposit will be refunded in full in the event of cancellation by ARTIST.. In the event the CITY cancels, the deposit is non-refundable. The ARTIST shall be provided ten (10) complimentary tickets for the performance. It will be agreed between the CITY and the ARTIST as to the distribution of these tickets. 6. PAYMENT The ARTIST shall be paid by the CITY for the completed work and performance in compliance with the terms of this Agreement. Such payment shall be full compensation for all work performed and services rendered under the terms of this Agreement. The payment to the ARTIST shall be in compliance with the regulations of the CITY Finance Department. The ARTIST agrees to be responsible for payment of any and all taxes, which may be due as a result of performance under this contract. A twenty percent performance deposit of Two Thousand Seven Hundred and NO/l00s Dollars ($2,700) will be made payable by check to ARTIST's agent, Arthur Shafman International, Ltd., upon complete execution of this contract. The balance of Ten Thousand Eight Hundred and NO/l00s Dollars ($10,800) shall be made payable by check to Imago and will be delivered to ARTIST's production manager or his/her designee immediately following the evening performance on Friday, January 20, 2006. 7. PROMOTIONAL RESPONSIBILITIES ARTIST shall provide the following promotional materials to the CITY: A. Promotional materials shall be mutually agreed upon between the CITY and the ARTIST. B. The CITY will market the performance as defined in Section 4. 8. INDEMNIFICATION The ARTIST agrees to indemnify, defend and hold the CITY, its agents, representatives and employees harmless from and against any and all claims, causes of action or demands or any form of liability of any nature including, but not limited to any copyright infringements for musical performances, arising out of the performance and obligations contained in this Agreement on the part of the ARTIST, its agents, representatives and employees except where such claims arise solely from the negligent acts of the CITY, its agents, representatives or employees. 9. INABILITY TO PERFORM If ARTIST is incapacitated from rendering services through sickness or otherwise, or if ARTIST cannot perform because of fire, accident, act of God or impossibility of performance, the ARTIST shall not receive any compensation for the time during which the services have not been rendered. Every effort shall be made between ARTIST and CITY to reschedule the performance{s) at a mutually agreed upon date. ..-----------------------.....------------.....----------------------- BRA YO! 2005-2006 Agreement - Imago Theatre May 31,2005 Page 3 of5 10. TERMINATION In the event the ARTIST or the CITY defaults or fails to comply with any of the requirements of this Agreement, or any obligations hereunder, the CITY may at its option terminate the Agreement. Such remedies shall be in addition to any other right or remedy each may have. 11. NOTICES Any notice required or permitted under this Agreement may be personally served, or given in writing, and shall be deemed sufficiently given or served if sent by registered or certified mail addressed to the respective parties as follows: CITY Lori Patrick, Cultural Arts Manager City of Auburn 910 Ninth Street SE Auburn, WA 98002 ARTIST Arthur Shafman International, Ltd., Agent 163 Amsterdam Ave., #121 New York, New York 10023-5001 Either party may at any time designate a different address to which notices shall be sent. Notice given in accordance with these provisions shall be deemed received when mailed. 12. GENERAL PROVISIONS The following provisions may apply: A. No waiver by either party of any breach or default hereunder shall be deemed a waiver of any preceding or any subsequent breach or default. B. This Agreement may not be changed or modified nor any provision hereof waived except in writing agreed to by both parties. C. This Agreement shall be construed in accordance with and all questions with respect hereto shall be determined by the laws of the State of Washington. D. The ARTIST agrees to pay all reasonable costs, attorney's fees and expenses that may be incurred by the CITY in enforcing the provisions of this Agreement. E. In the performance of the work herein, the ARTIST agrees to comply with all applicable State and local laws, rules and regulations. --------...------------------------.....--------------------.._------ BRAVO! 2005-2006 Agreement - Imago Theatre May 31,2005 Page 4 of5 ---..---..--..---..-....--------.----..-----.-...-..--...~_._-_._- ARTISTTAXID# ~~ ARTHUR SHAFMAN INTERNATIONAL, LTD.: 13-260-3742 IMAGO lHEATRf, IN;: 93-Q813258 DATE: l }, C()- ~ t: ----'7 PETER B. LEWIS, MAYOR DATE: (j'Ff' 05 ",,-----. --..-----..--------...----..----------........----.....-------..-...-------- BRA YO! 2005-2006 Agreement - Imago Theatre May 31, 2005 Page 5 of 5 Exhibit A Agreement - Imago Theatre June 15, 2005 Technical Rider Technical requirements as provided by Arthur Shafman International, Ltd. CITY agrees to supply or cause to be supplied to IMAGO at CITY's expense the following requirements. If a requirement is questionable, CITY will contact the IMAGO office. Imago Theatre Biglittlethings Technical Rider rev. January 26 2005 To the contrary notwithstanding, Sponsor agrees to supply or cause to be supplied to Imago the following requirements at Sponsor's expense. The following pages define Imago's technical and production requirements. Please review all items, sign this document, and return it with the contract. Without this rider and its requirements, a contract will not be complete. If you have any questions, please call Jerry Ferris, Technical Director for Imago Theatre at 503.231.3959 or email jerry@imagotheatre.com before signing this agreement. A. TECHNICAL QUESTIONNAIRE AND INFORMATION. 1. Prior to the Company's arrival, the technical director or production manager ofthe Sponsor's facility shall complete Imago's technical questionnaire OR provide thorough specifications regarding the venue's floor plan, batten schedule, lighting and sound inventory, soft goods inventory, and any other available technical information. ii. Prior to the Company's arrival, the technical director or production manager of the Sponsor's facility shall "advance" the show with Imago Theatre's production stage manager, and discuss all technical and logistical elements of the engagement. Decisions made as part of this conversation shall be deemed to be part of this agreement. B. PERFORMANCE FACILITY 1. This production is best viewed from the front, and as such a proscenium type theatre is necessary. ii. The stage, wings, dressing rooms and related areas shall be indoors. iii. Prior to the Company's arrival, the stage and wings shall be completely clear of all set pieces, equipment, musical instruments, etc. Exhibit A Agreement -Imago June 15,2005 Page 1 of9 -----_._---~~_."..-.._._._"'-- C. STAGE DIMENSIONS 1. The stage should be at least 30' wide by 30' deep. ii. The proscenium opening should be at least 16' tall. iii. There should be at least 12' of wing space on each side of the stage iv. There should be a minimum of 110 square feet of storage space on each side of the stage for costumes and properties. These areas should be directly proximate to the stage itself without allowing any "light leak." D. DRAPERY 1. The stage must have a complete set of black masking. The production employs a stage layout similar to dance theatre, and requires four sets of legs, not less than 10' in width, and a black backdrop. ii. The production will employ a white cyclorama when one is available, provided a black traveler or blackout curtain is also available. iii. It is preferable for the grand drape of the theatre to fly (guillotine). E. ORCHESTRA PIT 1. If the venue has an orchestra pit, it must be covered. This cover should be level with either the stage, and thus become performance space, or level with the audience floor, and thus become audience space. ii. It may be necessary for the venue to supply a stair unit or platform at the centerline to facilitate travel between the stage and the audience. F. STAGE FLOOR 1. The Company performs in bare feet. Therefore the floor of the stage must be smooth, clean and free of splinters, tacks, nails, or any other surface imperfections. ii. The floor should be dark or black in color. iii. The floor must be one even plane, with no stairs or platforms, and not raked. iv. Marley or other dance flooring material will be used if it is available. G. BLACKOUT 1. The production employs UV lighting, and therefore the venue must be able to achieve a complete blackout. Any windows must be covered to completely eliminate outdoor light. Exhibit A Agreement -Imago June 15, 2005 Page 2 of9 -- ii. It is understood that certain fire exit signs and aisle safety lighting cannot be covered or doused. The Sponsor affirms that every possible measure will be taken to ensure a minimum of light on stage. H. HAZE 1. The production employs the use of stage haze. The venue shall make every effort to ensure the appropriate steps are taken to prevent false fire alarms. I. AUDIENCE SEATING AND SIGHTLINES 1. Much of the performance occurs low to the ground, and the performers occasionally enter the audience area. Therefore, raked seating is preferable. It is the Sponsor's responsibility to ensure that every seat in the house have a clear view of the entire stage and the first two rows of the audience area. ii. The Sponsor must notify Imago in writing with the return of this contract if this visibility requirement is a problem. J. SCHEDULE 1. The production requires a 10 hour load in time prior to curtain. For morning or early afternoon performances, load in shall take place the day before the performance. ii. The exact schedule for load in, call times, and load out shall be determined between Imago's production stage manager and the technical director or production manager for the venue. iii. The stage, wings, dressing rooms, and related areas shall be available to the Company as ofthe scheduled load in time, and shall not be used by any other event or attraction until the completion of load out and removal of all Company property. iv. The load in period will be used to preset scenic and costume pieces, preset properties, focus and gel lights, set light and sound levels, and otherwise prepare the stage for performance. v. Prior to the Company's arrival, the stage must be cleared and cleaned, lights hung and circuited, drapery set, and Marley or dance floor (if used) laid and taped. K. CREW 1. The Sponsor shall provide a stage crew adequate to execute the following jobs. The stage crew shall operate under the direction of the Company's production stage manager. Exhibit A Agreement -Imago June 15,2005 Page 3 of9 ..- . I lighting board operator . 2 followspot operators . I sound engineer . 2 floor crew, one of whom will operate fly cues . I wardrober ii. In addition to responsibilities during performance, the wardrober will launder four loads of costume laundry prior to performance. The costumes must be dry as of two hours prior to curtain. The wardrober may also be asked to do light stitching and repairs if needed. iii. The crew shall assist at load in, helping to unpack the show materials and equipment, facilitate the focus, perform sound set up, and ready the facility for performance. iv. The crew shall assist at load out, helping to strike and pack all Company equipment and otherwise facilitate the departure of the Company. v. The crew shall be available to the Company during the entirety of load in, performance, and load out, excluding breaks as determined between the Company's production stage manager and the technical director or production manager of the venue. L. EXTENDED RUNS 1. If the Company is performing a series of the same show(s) over a period of days, the following shall apply. ii. The same crew members shall remain with the show for the full duration of the run. iii. The crew shall be available for a preshow call of not more than four hours prior to curtain. During this time, the Company shall have access to a complete light and sound check and all areas of the stage, wings, dressing room, and related areas. The exact preshow call shall be determined between the Company's production stage manager and the technical director or production manager of the venue. iv. No other company or event shall occupy the theatre at any time during the run of performances. v. All items in this technical rider shall apply to all performances ofthe run, with the exception ofload in and load out which shall apply only to the beginning and end of a run, respectively. Exhibit A Agreement -Imago June 15,2005 Page 4 of9 M. LIGHTING 1. Sponsor agrees to hang and circuit Imago's lighting plot prior to the Company's arrival. A lighting plot and paperwork will be sent no later than three weeks prior to the Company's arrival. ii. Prefocusing and gelling is not required, but would be helpful. iii. The number and type of lighting instruments required varies from theatre to theatre. Imago's lighting designer will contact the technical director or production manager of the venue if needed. iv. The show requires a computerized lighting console with a minimum capacity of 125 channels and 150 cues. An ETC Express or ETC Expression console is preferred. Manual boards (two-scene preset, etc.) are not acceptable. v. The Company travels with the show on disk in ETC format. In the event that an ETC console is not available, it is agreed that the technical director or lighting director of the venue shall preprogram the board with cues supplied by Imago via mail or email. vi. Listed below are the generic, approximate lighting requirements for the performance. All instruments are to be lamped at or above 750 watts. · Three systems of backlight, preferably PAR wide floods or 8" fresnels. . Two system of frontlight, preferably Source 4 ERS. . Five systems of sidelight from each side, preferably Source 4 ERS. . Ten ERS for specials. . · Three color cyc wash (if a cyc is used). . Two followspots. . Eight booms, 8 to 10 feet in height. . True blackout as discussed above. vii. For theatres with a proscenium opening of wider than thirty feet and an audience capacity of greater than five hundred persons, the Sponsor or venue shall supply the following items: · Two high intensity wildfire type UV lights with dowsers. · Two twin spin type gobo rotators. . Two DF50 hazers. V111. Please contact Imago if the lighting system at the venue does not meet these requirements. N. SOUND 1. The Company travels with a sound operator who prefers to run the show from an open air position at front of house. The mix position must have a clear view ofthe stage. Exhibit A Agreement -Imago June 15,2005 Page 5 of9 " -"'---~~~.._._-,-,- ------ ii. The Company shall supply source players; the Sponsor or venue shall supply a mixer, amplifiers, speakers and general sound infrastructure. The sound equipment shall be of a high quality. Equipment by Alesis and Behringer is not acceptable. iii. The Company travels with a small sound complement which must be patched into the house system. We require four stereo pair line level inputs (one minidisc player, one sampler and a laptop) and three mono microphone inputs (for two wireless microphones and a stage manager's microphone). iv. The two wireless microphone receivers shall be positioned on stage, preferably in the downstage left wing. Therefore, a patch panel or snake box must be available to patch these elements of the system. v. Imago requires one side fill monitor on each side of the stage. These monitors must cover the stage space for the performers to hear the program material. vi. A communication system is required with headsets for all members of the crew (both stagehands, the light board operator, the follow spot operator, and the Company's production stage manager/sound operator). vii. Please contact Imago if the sound system at the venue does not meet these requirements. O. CATERING 1. The Company consists of eight people: six performers, one production stage manager, and one assistant stage manager. Please provide the meals listed below to accommodate the entire Company. These meals ensure the highest quality performance possible by providing the Company with the time and energy necessary to perform. If the house crew is to have catering as well, please provide for them in addition to what is listed below. ii. The catering shall be brought to the venue for the Company to eat in a comfortable room in reasonable proximity to the stage. iii. The Company's production stage manager will provide the Sponsor with an updated copy of the food requests to reflect any potential alterations in Company, diet, or preference. iv. For afternoon and evening performances, please provide: LUNCH CATERING for 8 (eight) people at NOON. . Assortment of 10 Sandwiches on whole wheat breads: . At least 6 veggie sandwiches with such things as avocado, sprouts, fresh vegetables, cheeses, tomatoes, cucumbers, spinach, and green lettuce. . At least 2 meat sandwiches with cheese and the appropriate condiments. . At least 2 peanut butter and jelly sandwiches. Exhibit A Agreement -Imago June 15,2005 Page 60f9 . --_.....~--'---,._-_.,_._-_..__._----_._.._._~.._---- -- ". - ~._. . Snacks such as fresh fruit, protein bars, pretzels, crackers, hummus and pita, and/or nuts and seeds (no hazelnuts or mixed nuts. Cast member allergic!! !) . Drinks such as a case of bottled water, hot tea, hot coffee with cream and sugar, cold natural juices, soy milk, regular milk, and Gatorade. DINNER CATERING for 8 (eight) people three hours prior to curtain. . Starch such as baked potatoes, brown rice, whole wheat bread, or pasta. . Green salad with at least romaine and spinach, hard boiled eggs, tomatoes, avocado, ranch and vinaigrette dressings. . Freshly cooked vegetables such as broccoli, carrots, zucchini, green beans, and/or mushrooms. . An entree such as vegetable stir-fry (preferably with tofu), vegetarian burritos (with pinto, black, and/or kidney beans, NO refried), vegetarian chili, or vegetarian lasagna. . Drinks such as a case of bottled water, hot tea, hot coffee with cream and sugar, cold natural juices, soy milk, regular milk, and Gatorade. . Desert such as chocolate cake, brownies, chocolate chip cookies, or apple pIe. . Sides: Seeds & nuts (no hazelnuts or mixed nuts), cottage cheese, assorted cheeses with crackers. v. For performances before noon, please provide: BREAKFAST CATERING for 8 (eight) people two hours prior to curtain. . Case of bottled water, hot tea, hot coffee with cream and sugar, cold natural juices, soy milk, regular milk, low sugar cereal, Gatorade, fresh fruit, hard boiled eggs, bagels and cream cheese, muffins (low sugar), plain and assorted fruit yogurt, granola, and raw carrots and broccoli. LUNCH CATERING for 8 (eight) people directly after the show. . Assortment of 8 Sandwiches on whole wheat breads: . At least 6 veggie sandwiches with such things as avocado, sprouts, fresh vegetables, cheeses, tomatoes, cucumbers, spinach, and green lettuce. . At least 2 peanut butter and jelly sandwiches. . Snacks such as fresh fruit, protein bars, pretzels, crackers, hummus and pita, and/or nuts and seeds (no hazelnuts or mixed nuts.) . Drinks such as a case of bottled water, hot tea, hot coffee with cream and sugar, cold natural juices, soy milk, regular milk, and Gatorade. P. MISCELLANEOUS 1. If the venue has a room other than the stage area which is suitable for moving around, the Company may request its use for rehearsal and warm up. Exhibit A Agreement -Imago June 15,2005 Page 7 of9 .- ii. If the venue has shop facilities, the Company may request its use to make repairs. iii. The Company shall have access to three dressing rooms for two people each. If there are showers available, towels should be provided. iv. The Company requires four six foot long prop tables. Q. AIR TRAVEL 1. If the Company is flying to your community, then the following shall apply. ii. The Sponsor is responsible for all local travel for the company. The Sponsor shall supply two cars for Company travels. iii. The Sponsor shall supply a covered cargo truck for the transportation of Company equipment and show materials from the airport to the performance venue( s) and back. The cargo shall be under the direct supervision of the Company's production stage manager until it is safely stowed in the venue. iv. The exact details of transportation shall be determined between the Sponsor's representative and the Company's production stage manager. R. WORKING RELATIONSHIP 1. Sponsor agrees to cooperate with the Company's production stage manager in preparation and presentation of the performance. ii. In the event of a dispute between the Company's production stage manager and the Sponsor's representative(s), the decision of the Company's production stage manager shall be final. Hi. It is nevertheless expressly understood and agreed that the Company's production stage manager shall not make a demand in excess of the potential of the Sponsor in relationship to the facility, crew and equipment. S. CONTACT INFORMATION 1. Failure to supply the following information may seriously interfere with the proper fulfillment of the contract by Imago 1. Exact street address of performance venue: Auburn Performing Arts Center, 700 East Main St., Auburn W A 98001 2. Time of curtain(s): 10 a.m. school show and 7:30 p.m., evening public performance 3. Local contact for the Sponsor: Exhibit A Agreement -Imago June 15,2005 Page 8 of9 --.- .~ ---- Lori Patrick, Cultural Arts Manager, City of Auburn 4. Mailing address for the Sponsor: 910 9th St. SE, Auburn WA 98002 5. Technical contact for the venue (technical director, production manager, etc.): Michael Stucks, Technical Director Office phone: 253-931-4719, ext. 1609 Cell phone: 253-569-6299 r 6. Has the head technician of the venue reviewed and approved this rider? Signed: For the Sponsor ~4 61-c9--U tK .! Sign name: Print name: ~ ParJu'UC Telephone: :JJ:5 ~ . 00 L{. 5~ Lf q Date: ~tV / ~ () _5 ,-os- Exhibit A Agreement -Imago June 15, 2005 Page 9 of9 "--,."