HomeMy WebLinkAbout02-01-2010FINANCE COMMITTEE
WASH 1 NGTON
FEBRUARY 1, 2010
MINUTES
I. CALL TO QRDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Chair Backus and Member John Partridge were
present. Vice Chair Lynn Norman was excused. Present during the
meeting were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Chief of
Police Jim Kelly, Finance Director Shelley Coleman, Risk Manager Rob
Roscoe, and Deputy City Clerk Cathy Richardson.
Members of the audience included Councilmember Virginia Haugen,
Visual and Wayne Osborne.
II. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the January 19, 2010 Finance Committee
meeting.
Member Partridge moved to approve the January 19, 2010
minutes. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Vouchers
1. Claims
F4.9.5
a. 2009 claims check numbers 391980 through 392164
in the amount of $1,427,905.72 and dated February
1, 2010.
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Finance Committee Minutes Februarv 1, 2010
b. 2010 claims check numbers 391979 through 392165
in the amount of $3,065,971.07 and dated February
1, 2010.
2. Payroll
F4.92
Payroll check numbers 528223 to 528318 in the amount of
$314,562.16 and electronic deposit transmissions in the
amount of $1,174,825.48 for a grand total of $1,489,387.64
for the pay period covering January 14, 2010 to January 27,
2010.
Committee members reviewed the vouchers and briefly
discussed voucher numbers 391999, 392023, 392033,
392081, 392269, and 392277.
Member Partridge moved to approve the vouchers. Chair
Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. Agenda Modifications
Agenda modifications included transmittal of revised Ordinance No. 6287
and the addition of discussion item V.D, Seventh Amendment to the
Purchase and Sale Agreement with Auburn Regional Medical Center.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6287
03.0
An Ordinance of the City Council of the City of Auburn,
Washington, amending Chapter 2.25 of the Auburn City
Code relating to the Planning and Community Development
Department
City Attorney Heid reviewed changes to Auburn City Code
Chapter 2.25 which change the name of the department to
the Planning and Development Department and clarify
department responsibilities.
Member Partridge moved to approve and forward Ordinance
No. 6287 to the full Council. Chair Backus concurred.
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Finance Committee Minutes Februarv 1, 2010
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Resolutions
There was no resolution for Committee consideration.
V. DISCUSSION ITEMS
A. Resolution No. 4560
F5.2.10
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the Mayor to accept a grant from the
United States Department of Justice, Office of Community Oriented
Policing Services (COPS)
Chief Kelly reported that Resolution No. 4560 revises the terms of
the COPS grant so as to utilize the grant funds to retain five police
officers in lieu of hiring five new police officers.
B. Resolution No. 4561
F6.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City of Auburn to impose a sales and use tax as
authorized by RCW 82.14.415 as a credit against State sales and
use tax, relating to annexations
Director Coleman reported that this is the third year that the City will be applying for the sales tax credit, which must be requested
annually by March 1, 2010. This is not an additional tax but a
request to the State to allocate a portion of sales and use tax
collected by the State to the City of Auburn for costs related to the
Lea Hill annexation. Committee members briefly reviewed
Resolution No. 4561.
C. Resolution No. 4564
F5.2.7
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance and appropriation of grant funds in the
amount of Thirty Four Thousand Five Hundred Twenty Dollars
($34,520), and authorizing the Mayor and City Clerk to execute an
Interlocal Agreement between the Department of Ecology and the
City of Auburn to accept said funds for implementation of the 2010-
2011 Coordinated Prevention Grant Program
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Finance Committee Minutes Februarv 1, 2010
Committee members briefly reviewed Resolution No. 4564.
D. Seventh Amendment to Purchase and Sale Agreement with
Auburn Regional Medical Center, Inc
Risk Manager Rob Roscoe reviewed the seventh amendment to
the Purchase and Sale Agreement with Auburn Regional Medical
Center (ARMC) which clarifies the differences with the
condominium on the parking garage. The ARMC modified the
layout of the garage to add an additional parking space on the third
floor. The amendment reflects the change as related to the real
estate excise tax for ARMC. The number of spaces retained by the
City remains at 145 spaces. ARMC owes the City an additional
four spaces upon closing of the condominium documents.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:48 p.m.
APPROVED THE DAY OF FEBRUARY 2010.
Nancy B I us, Chair Cathy Ri , rdson, Deputy City Clerk
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