HomeMy WebLinkAbout01-19-2010
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AC u B'U RN
WASHINGTON FINANCE COMMITTEE
JANUARY 19, 2010
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MINUTES I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West Main
Street in Auburn. Chair Backus, Vice Chair Lynn Norman and Member
John Partridge were present. Present during the meeting were City
Attorney Daniel B. Heid, Chief of Police Jim Kelly, Financial Planning
Manager Karen Jester, Public Works Director Dennis Dowdy, Government
Relations Manager Carolyn Robertson, Solid Waste and Recycling
Coordinator Joan Clark, Emergency Preparedness Manager Sarah Miller,
Utility and Accounting Services Manager Rhonda Ewing and City Clerk
Danielle Daskam.
Members of the audience included Councilmember Virginia Haugen,
Wayne Osborne, and Val Erickson.
II. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the January 4, 2010 Finance Committee
meeting.
Vice Chair Norman moved and Member Partridge seconded
to approve the January 4, 2010 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Vouchers
1. Claims
F4.9.5
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Finance Committee Minutes Januarv 19. 2010
a) 2009 claims check numbers 391655, 391657 through
391658, and 391661 through 391916 in the amount
of $4,201,180.62 and dated January 19, 2010.
b) 2010 claims check numbers 391654, 391656,
391659through 391660 and 391917through 391978
in the amount of $361,953.30 and dated January 19,
2010.
2. Payroll
F4.9.2
Payroll check numbers 528114 to 528222 in the amount of
$803,637.70 and electronic deposit transmissions in the
amount of $1,271,950.08 for a grand total of $2,075,587.78
for the pay period covering January 1, 2010 to January 13,
2010.
Committee members reviewed the vouchers and briefly
discussed voucher numbers 391939, 391658, 391921,
391747 and 391952.
Vice Chair Norman moved and Member Partridge seconded
to approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
There was no ordinance for Committee consideration.
B. Resolutions
1. Resolution No. 4562
A3.13.4
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and Safeway, Inc.
for city purchase of property from Safeway, Inc. in lieu of
condemnation
City Attorney Heid explained that the Ordinance is a
resolution of the condemnation action that the City Council
approved several months ago to allow the City to acquire a
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Finance Committee Minutes Januarv 19, 2010
1.2 acre parcel at the north tip of the Safeway distribution
facility property. The property is required to provide access
to the City's property at the GSA site.
Vice Chair Norman moved and Member Partridge seconded
to approve and forward Resolution No. 4562 to the full
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4553
F5.3
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance and appropriation of grant funds in the
amount of One Hundred Sixteen Thousand One Hundred Fifty Four
Dollars ($116,154.00), and authorizing the Mayor and City Clerk to
execute an Interlocal Agreement between King County and the City
of Auburn to accept said funds for implementation of the 2010-
2011 Waste Reduction and Recycling Grant Program
Committee members reviewed Resolution No. 4553. Solid Waste
and Recycling Coordinator Clark explained that the grant is a
recurring two year grant to fund waste reduction and recycling
programs.
B. Resolution No. 4555
F5.3, 01.8
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the King County Office
of Emergency Management in the amount of Fifteen Thousand
Dollars ($15,000) to purchase a disaster emergency response
trailer
Committee members reviewed Resolution No. 4555. Emergency
Preparedness Manager Miller explained that the trailer is stocked
with nonperishable supplies and equipment to provide shelter for
one hundred people. Manager Miller further explained that the
trailer will serve as a regional asset.
C. Resolution No. 4556
F5.3, 01.8
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Finance Committee Minutes Januarv 19, 2010
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the King County Office
of Emergency Management in the amount of Six Thousand Eight
Hundred Fifty Three Dollars and Eighty Cents ($6853.80) to
provide equipment to King County Community Emergency
Response Team (CERT) Programs
Committee members reviewed Resolution No. 4556. Chief Kelly
explained that the grant will provide equipment for the Community
Emergency Response Team. This is the second year the City has
received the grant. The funds are for specific purposes as
approved by Homeland Security.
Member Partridge suggested that a report on the expenditure of
the funds would be useful to the Committee.
D. Resolution No. 4557
F5.3, 01.8
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the acceptance of a grant from the King County Office
of Emergency Management in the amount of Twenty Five
Thousand Dollars ($25,000) to provide equipment to King County
Citizen Corps Programs
Committee members reviewed Resolution No. 4557.
V. EXECUTIVE SESSION
At 6:50 p.m., Chair Backus recessed the meeting to executive session for
ten minutes for the purpose of discussing pending/potential litigation
pursuant to RCW 42.30.110(1)(i). Staff members required for the
executive session included City Attorney Daniel B. Heid, Public Works
Director Dennis Dowdy, and Government Relations Manager Carolyn
Robertson. At 7:00 p.m., Chair Backus extended the executive session
an additional ten minutes.
At 7:10 p.m. Chair Backus reconvened the regular meeting.
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Finance Committee Minutes Januarv 19, 2010
VI. ADJOURNiNENT
There being no further business to come before the Committee, the
meeting adjourned at 7:10 p.m.
APPROVED THE Is'- DAY OF FEBRUARY 2010.
" ~ ~a'~I^-j
Nancy c cus, Chair Danielle Daskam, City Clerk
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