HomeMy WebLinkAbout03-01-2010 ITEM III-CCITY
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I. CALL i0 ORDER
WASHINGTON
CITY OF AUBURN
PUBLIC WORKS COMMITTED
February 16, 2010
DRAFT MINUTES
Chairman Rich Wagner called the meeting to order at 315F.30 p.m. in Council Chambers, located on
the first floor of Auburn City Hall, 25 West Main Street, Auburn, Washington,, Committee members
present were: Chairman Rich Wagner, Vice -Chair Sue Singer, and Member Bill Peloza. Also
present during the meeting were: Mayor Peter B. Lewis, Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Maintenance and
Operations Manager Randy Bailey, engineering Aide Amber Mund, Project Engineer Ryan
Vondrak, Project Engineer Robert Lee, Traffic Engineer Pablo Para, Citizens Wayne Osborne and
Nick Perius, and Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moped by Vice -Chair Singer, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for date, February 1, 2010.
Motion carried 3-0.
B. APPROVAL OF THE MINUTES OF TWE FEBRUARY 3,2010 SPECIAL JOINT PUBLIC
WORKS COMMITTEE AND PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE
MEETING
It was moved by Vice -Chair Singer, seconded by Member Peloza, that the Committee approve
the Special Joint Public Works Committee and Planning and Community development
Committee Meeting minutes for date, February 3, 2010.
Motion carried 3-0.
C. APPROVE RIGHT,,OF-WAY USE PERMIT NO. 10-03 FOR TRAFFIC COUNT" CONSULTANTS
INC.
Engineering Aide Mund explained that Traffic Count Consultants Inc, (RC2) appi'led fora Right -
of -Way Use permit to allow them to place traffic counting equipment in the right-of-way for the
purpose of conducting studies and gather traffic data for clients. The equipment consists of
cameras that will be mounted on telescopic poles and temporarily attached to a utility pole.
Chairman Wagner asked if the cameras capture images of vehicle occupants. Mund responded
that the cameras do not record pictures of drivers or license plates and are used only for
counting the number of vehicles that travel through an intersection or on a specific portion of a
street. Chairman Wagner requested that the stipulation the applicant is not to take video
images of the drivers or license plates beincluded in the conditions of the permit.
Engineering Aide Mund answered questions asked by Mayor Lewis regard ing the cameras
ability to count cars and trucks and to distinguish between the two vehicle types. Assistant
Director/C'Ity Engineer Selle responded to questions asked by Mayor Lewis and Chairman
Wagner regarding requiring the applicant grant the City access to the data collected as part of
the permit conditions. Selle staled the City attorneys advised staff that the City cannot include a
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Public Works Committee Minutes L February 16, 2010
DRAFT MINUTES
condition that will require the applicant to provide the City their product but the City can offer to
purchase the data or ask the applicant if,they would provide the data voluntarily.
Chairman Wagner asked about the size of the cameras. Mund answered that the cameras are
very small and showed the Committee a brochure which contained photographs and the
specifications of the cameras. Mayor Lewis asked if the cameras would be placed throughout
the City. Mund an ' swered that the cameras will be placed at the locations requested by the
applicant's clientsand there are no predetermined si'tes'.
Traffic Engineer Para answered questions asked by Mayor Lewis regarding the data included in
traffic studies.
Vice -Chair Singer asked staff if they could estimate how many other companies might request a
similar Rightmof-Way Use permit so that having multiple traffic count cameras mounted at
intersections can be avoided. Traffic Engineer Para answered that TC2 is the first company that
has requested to use cameras. The other companies that gather traffic count data perform
manual counts or use the tube counters. Director Dowdy discussed some of the uses for the
data collected by TC2-1
Member Peloza recommended that the 3 year term of the permit be reduced to 1. year to allow
staff to evaluate and provide oversight of the applicant's work and add additional conditions to
the permit if necessary. Chairman Wagner agreed.
Chairman Wagner asked if staff could review the data collected to verify that vehicle occupants
are not being photographed as a form of oversight. Assistant Director/City Engineer Selle
stated that a document could be drafted to provide oversight and liability protection but that it
would be labor intensive to review all their documents. Mayor Lewis asked that a provision be
added that the data can be sold by TC2, but not the v'ideoimagery. The Committee agreed..
Member Peloza asked haw much the permit costs. Mund answered that the permit feei's $100
for the first year and $30 for each additional year.
Staff will return with Right -of -Way Use Permit 1 0-03 for Committee review and action with the
following changes: new conditions to protect privacy, including a legal document stating the
video images of vehicle occupants'faces and license plat numbers cannot be captured and that
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the video footage cannot be sold, and a 1 year term initial term limit.
D. GRANT PERMISSION 70 ADVERTISE FOR BIDS FOR PROJECT NO. CP0701) 8 T1 STREET
NE AND R STREET NE SIGNAL
Project Engineer Vondrak presented the final conceptual pian for Committee review. Vondrak
explained that the signal pale on the southeast corner had to be moved to within the C'Ity's
existing Right -of -Way limits and prior to construction khe lanes on Sth Street EVE will be
reconfigured as previously discussed with the Committee.
The Committee and staff di scussed the turn movements that will be permitted and restricted
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following the construction of the signal and pedestrian crossing.
Project Engineer Vandrak pointed out that the signal will allow a safe left turn movement from R
Street NE on to 8`h Street NE and a safe crossing for pedestrians.
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Public Works Committee Minutes February 16, 2010
DRAFT MINUTES
Chairman Wagner asked if turnsin and out of the apartment complexes on 8 t'' Street NE will be
restricted during constriction. Vondrak stated there will not be a lot of construction in the
intersection. Construction will primarily take place on the sidewalks, off of the street.
Vice-Chair Singer asked if c -curb was an option for separation of traffic. Vondrak states! that c -
curb
is being considered as part of the final review. The Committee and staff discussed traffic
separation options and the durability of short candles.
Staff provided a brief history of the project's design and scope following questions asked by
Member Peloza,, The Committee and staff discussed potential traffic backup an west bound 8'h
Street NE.
Assistant Director/City Engineer Selle talked about the long range plans for 8 '" Street NE and
that the signal is an immediate solution that addresses improving the safety of left turns being
made from R Street NE and pedestrians., Vice -Chair Singer commented an the importance of
the signal to provide sate crossing for the community. Selle spoke about the traffic calming
benefits provided by the signal..
Mayor Lewis spoke about the dil0
igence of staff in working with the surrounding community that
w "Il be affected by the signal.
Project Engineer Vondrak answered questions asked by Chairman Wagner about the
Engineer's Estimate for the project and the project budget.
It was moped by V'F
ice -Chair Singer, seconded by Member Peloza, that the Committee
recommend Council grant permission to advertise for bids for Project No. CP0701, 8 `h Street N E
and R Street NE Signal.
Motion carried 3-0.
E. PERMISSION TO INITIATE PROJECT NO. CP09202 2009 AC WATER MAIN REPLACEMENT
Project Engineer Lee was present. Chairman Wagner asked if the waterma'i n was in such bad
condition that the entire length of existing main needed to be replaced. Lee discussed the
conditions in the area that justify the replacement of the watermains included in the project.
Concerns include the condition of the Asbestos cement pipe and non-standard water pressures.
The Committee and staff discussed the project's inclusion in the Capita! Improvement Plan and
revisited the reasons why it was decided to alternate design and construction years.
The Committee discussed the benefits of including all of the chosen water mains in the project
and the possibility of replacing the mains i'n multiple smaller projects. Assistant Direct or/City
engineer Selle stated there are two maj*orissues that the project will address, the existing
asbestos cement water mains and undersized lines, which affects the capacity of the whole
system.
Assistant Director/City Engineer Selle answered quest'i'ons asked by the Committee regarding
the size of the existing lines and the affects of water pressure, fire flow, and system capacity.
The Committee discussed the project budget and how emergency repairs to the water system
are funded.
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Public Works Committee Minutes February 16, 2070
DRAFT MINUTES
It was moped by Vice -Chair Singer, seconded by Member Pelota, that the Committee, grant
perm'ission to initiate Project No. CP0902, AC Water Main Replacement.
Mot@-
ion carried 3-0.
F. PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG -C-380 WITH
TECHNICAL SYSTEMS INC. FOR ENGINEERING SERVICES FOR PROJECT NO. C524At
SCADA SYSTEM IMPROVEMENTS
Project Engineer Lee explained that the consultant w'1'11 be completing a detailed design for the
SCADA System and pricing for the each of the components,, Following the completion of the
agreement, staff will select an area to begin construction, which will include the Maintenance
and Operations facility command center,,
Project engineer Lee answered questions asked by Chairman Wagner regarding wireless
upgrades to the system and spoke about taking advantage of the City's existing infrastructure
while upgrading the system.
The Committee and staff reviewed the project vicinity map. Lee provided a brief overview of the
project and additional explanation about avaIlabIlity of bandwidth.
Director [Dowdy explained that the project i's being designed so that once the basic system
components are installed the system can log'lcally be built uponin the future.
It was moved by Vice -Chair Singer, seconded by Member Pelota, that the Committee
recommend Council grant permission to enterinto Consultant Agreement Na. AG -C,,380 for
Project No. C524A, SCADA System Improvements.
Project Engineer Lee and Assistant City Engineer Gaub answered questions asked by Vice -
Chair Singer regarding the standardization of color for stamped median islands.
111111. ISSUES
There were no issues for committee action.
N. DISCUSSION AND INFORMATION
A. CAPITAL PROJECT STATUS REPORT
Item 7 — Pro*iect No. CP0815 — Mary Olson Farm Phase III: Chairman Wagner asked if the
project included the parking lot and trail. Assistant City Engineer Gaub answered that the scope
of Project No. CP0815 includes only the procurement of materials using the remainder of the S
277th Street Federal grant funds. Gaub said the parking lot and trail are included in a separate
project that will be initiated with the Planning and Community Development Committee at a
future meeting.
Item 14 — Proiect No,, C201 A — M Street Grade Separation. Chairman Wagner requested a
briefing on the project in a separate meeting prior to his DC trip-.
Item 20 —Project No. CP0803 — 3-7t" Street SE/R Street SE Pedestrian Crossing: Chai
rman
Wagner asked if there was community involvement with the project. Assistant City Engineer
Gaub said there will be; however, staff is currently working on resolving some Right -of -Way
issues and did not want to discuss the project with residents until the Right-of-way is completed.
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Public Works Committee MinutesFebrua[y 16, 2010
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DRAFT MINUTES
Item 26 - Pro*iect No. CP0916 - West Valley Hip gLh w SR 18 to W Main Street: Assistant City
engineer Gaub reviewed the design and bid schedule for the project and the affect of the value
engineering study, to meet the Transportation Improvement Board (TIB) requirements, and
coord'i'nation with the Washington State Department of Transportation's floodplain mitigation is
having on the schedule. The project is not scheduled to be constructed until 2011. 0
Assistant City Engineer Gaub answered questions asked by Vice -Chair S inger regarding the
widening of West Valley Highway to four lanes. The project is maximizing the area between the
existing steep slope and the wetlands, any widening in the future will likely impact the wetlands
1b and require significant wetland mitigation.
The Committee and staff discussed developing a process to allow Committee oversight of
wetland mitigation agreements. Assistant Director Selle indicated that the Planning and
E. Development Department was working on compiling all the wetland mitigation information.
Chairman Wagner asked about the clarity of the online reap for the Save Our Streets Program
(SOS)., Staff verwified that the map clearly identified streets included in future projects..
B. ADDITIONAL DISCUSSION
Member Peloza asked staff to investigate a parking situation near the exalt of the Senior Center.
Member Peloza stated vehicles are being parked to close to the exit creating an unsafe
situation. Mayor Lewis stated he asked the Poiice Department and Code Enforcement to review
the situation and present a solution.
The Committee and staff discussed the possibility of installing some type of flexible delineator
on an area on 1 05'h Place and 320`x' Street, identified by Member Peloza, to prevent vehicles
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from cutting through the curve in the road. Staff pointed out that installation of any devices
would be dependant on adequate Right -of -Way-.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:41 p.m.
Approved this
Rich Wagner
Chairman
day of
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Jennifer Rigsby
Public Works Department Secretary