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Home My WebLink About03-01-2010 ITEM V-C-1C I TY OF_ -3K � r Mom ;0 ;x �f WASHINGTON Agenda Subject.. Permission to Advertise Project No. CP0762 Department: Public Works AGENDA BILL APPROVAL FORM Attachments: Budaet Status Sheet and Vicinity Ma AdmdP IP inistrative Recommendation.. Date: February 23, 2010 Budget Impact0 : $a City Council grant permiss11 ion to advertise for bids for Project No. C100762, Les Gave Neighborhood Improvements — Phase 2. Background Summary: The purpose of this p roject is to perform road maintenance as part of the SOS Program, including pavement overlays and pavement rehabilitation, and in conjunction with this, to replace and improve the water system infrastructure in the neighborhood. The Les Gove Neighborhood Improvements — Phase 2 project includes: • The reconstruction of approximately 700 lineal feet of local roads as part of the SOS program. • Providing for approximately 1 ,000 square yards of pavement patching of local roads as part of the SOS program. • Providing a thin asphalt overlay on approximately 2,400 lineal feet of local roads as part of the SOS program. • The Replacement of approximately 2,200 lineal feet of 4 -inch andm61nch water mains with 8JInch ductile iron water mains. The existing deteriorating 4 -inch and 6 -inch water mains will be abandoned in place. Advert'i'sement for bids will occur in April 2010, with construction anticipated to occur between May 2010 and August 2010. For 2010, an overall project budget contingency of $260,169 remains in the 103 SOS program fund, $99,362 remains in the 430 Water Utility fund, X58,448 remains in the 431 Sewer Repair and Replacement fund, and $220,000 rerna'ins'J'n the 432 Storm Utility fund,. W0301-2 04.9.1. CP0762 Reviewed by Council & Committees: ❑ Arts Commission COUNCIL COMMITTEE& ❑ Airport Finance ❑ Hearing Examiner Municipal Serv. p Human Services Planning & CD Park Board Public Works p Planning Comm. EJ Other Reviewed bar Departments & Divisions: D Building ❑ M80 El Cemetery Mayor ❑ Finance El Parks p Fire [:1 Planning Q Legal El Police � Public Works E:1 Human Resources Action: Committee Approval: Yes [:1 No Council Approval: Yes No Call for Public Hearing _I Referred to Until Tabled Until _l�l Councilmember: Wagner Staff: Dowdy Meeting Date-.,. March 1, 2010 Item Number: V.C.1 _ AUBURN *,.MOKE THAN YOU IMAGINED Project No,: CP0762 Project Managers. Ryan Vondrak Initiation Date: March 17,2008 Phase 1 Advertisement Date: March 17,_2009 Phase 1 Award Date: Aril 2d. 2009 BUDGET STATUS SHEET Project Title: Les Gove Neighborh-ood Improverniont Project 0 Inifiation/ConsultantAgreement O Peanis ion to Advertise Phase 0 Contract Award 0 Project Update 0 Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Date: February 23, 2410 Funding Prior Years 2009 2010 Future Years Tota[ "«1p3 Fund - SOS Program 148,316 914,2571 735,700 1,798,273 430 fund - Water Repair and Replacement Program 20,711 20,711 430 Fund - Water Utility Fund 212,858 774,056 925,900 1,9 1 2,814 "431 Fund - Sewer Repair and Replacement Program 65, 203 471,852 56,448 595,503 "432 Fund - Storm Utility Fund 34,532 160,807 220,060 41,501:39 Total 481,620 2,320,771 1,940,048 0 4,742,439 Activity Prior Years 2609 2D10 Future Years Total design Phase 1 and 2: EPM� "'"design Engineering - City Costs 81,793 24,44 3 23, 764 130,000 (Design Engineering - Consultant Costs 399,683 72,935 29,281 501,900 Design Subtotal 481,,476 97,378 53, 045 63'i,900 Construction Phase 1: Construct.1 ion Contract Bid 1, 74 5,12 9 307.707 2,052,838 Authorized Contingency for Contract Bid (5%) 11 6,523 110,523 Change Order Al 173,777 173,777 Change Order #2 24,057 24,057 Change. Order il3 84,636 84,636 Aothorized Contingency for CO #3 (5°/a) 4,232 4,232 C.hange Order #4 20,000 20,000 0 '"'Construction Engineering -City Costs 144 81,039 18,817 t 00,000 Construction Engineering,, Consultant Costs 0 Construction Phase 1 Subtotal 144 MEMNON 2,2 2 3, 3 93 346,524 2,570,061 Construction Phase 2: Construction Estimate 775,400 775,000 Project Contingency (10%) 77, 500 77,5Q0 I. Construction Engineering -City Costs 50,400 50,004 I. Construction Engineering -Consultant Costs 0 Construction Phase 2 Subtotal 902,506 902,500 PROJECT TOTAL ESTIMATED COSTS 481,620 2,320,771 1,302,069 0 4,104,461 *4FLinds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Utility Fundy and the SOS Program budgets. �`+The in-house engineering budget was used for a portion of theCity's cost for design Engineering andConstruction Engineering. 001_A Page I of BUDGET STATUS SHEET Project No: CP0762 Project Title: Les Gove Neighborhood Improvement Protect Project Managers.- Ryan Vondrak Prior Years 2043 2Q10 Future Years Total '430 Funds Budgeted {) 703 Save Our Streets Budget Status (774,056)1 (925,900)l 0 Prior Years 20p9 2010 Future Years Total 143 Funds Budgeted () (1484316)1 (914.257) (7364.700) 0 (1,798.273) 143 Funds Needed 148,316 914,257 475,532 0 1,538,104 11103 Fund Prolect Contingency (0)F 0 F260,1G8 0 260,1691 103 Funds Required 0 0 0 OE? 4 * ( # ) i n the Budget Status Secti on 'Indicate s Money the City has available. W 0301 _2 Page 2 of 2 430 Water Budget Status Prior Years 2043 2Q10 Future Years Total '430 Funds Budgeted {) (233,568) (774,056)1 (925,900)l 0 (7 ,933,525) 430 Funds Needed 2 33, 569 774,0 56 8 2 6,5 3 8 0 1,834,163 '430 Fund Project Contingency { � 0 0 59,362 0J991362) 430 Funds Required 0 0 0 0 - - IFINFEEPEORPPIEWPOEMPOPM 0 431 Sewer Budget Status Prior Years 1 2009 2010 Future Years 1 Total '431 Funds Budgeted () A - . (f5.203) (471,&52) (58,4A 8) 0 (595P'503) 437 Funds Needed 65,203 471 ,852 0 0 5 37,055 •431 Fund Project Contingency () 0 0 58,448E 0 58,448 431 Funds Required 0 01. OJ 01 0 432 Storm Budget Status Prior Years 2009 2010 Future Years Total `432 Funds Budgeted () {34)532} (160;607) {220.000} 0 (415,1 39) 432 Funds Needed 34,532 160,607 U 4 195,139 •432 Fund Project Contingency () (0) 0 220,000) EE p(220,0001 432 Funds Required 0 0 0 01 0 * ( # ) i n the Budget Status Secti on 'Indicate s Money the City has available. 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