HomeMy WebLinkAbout03-01-2010 ITEM VIII-B-3C I TY 0 F_ � /M
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—� WAS H I NGTON
Agenda Subject: Resolution No. 4569
Department:
Police
AGENDA BILL APPROVAL FORM
Attachments:
Resolution Na. 4569
Administrative Recommendation:
City Council adopt Resolution No. 4569.
Date: March 1, 2010
Budget Impact:
Background Summary: 41
The City of Auburn applied for, and was awarded a grant through the US Department of Justice, Edward
Byrne Memorial Justice Assistance (JAG) Grant Formula Program. the award is administered by the City
of Seattle, to which the Auburn Police Department will report.
The City of Auburn award is in the amount of $43,417, The City of Auburn submitted a joint application
comprised of five programs.
1) Technology improvement for the School Resource Officer patrol vehicle program.
The City of Auburn will use federal funds to enhance the capabilities, efficiency and effectiveness of
the School Resource Officer (SRO) through equ.ipment enhancements installedin the SRO assigned
vehicle. Enhancements include a mounted 800 Mhz two-way radio, a rugged reliable laptop computer,
modem, Charge Guard, Nextel Hands Free Mount and in -car video recorder.
2) Automated External Defibrillator (AED) Augmentation program.
The City of Auburn will use federal funds received to add six Automated External Defibrillators (AED's)
to the patrol fleet to ensure all first responders have immediate access to A E D's.
3) Traffic Radar Replacement program.
The City of Auburn will use federal funds to replace 6 Kustom Falcon Radar units that are 9 years old,
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with new and improved Genesis Handheld DwIrectionalml< Band radars.
4) Defensive Tactics Training Suits Enhancement.
The City of Auburn will use federal funds to purchase two Defensive Tactics Training Suits. These
su'F
its will allow training staff to safely and effectively improve the level of officer safety training in the
area of defensive tactics.,
5) SWAT Operator Personal Communications Headset program.
The City of Auburn will use federal funds to purchase six headsets for SWAT Operators. These
@. headsets will provide each operator with secure communications in a tactical environment.
191*11111151
F5.4,1
Reviewed by Council & Committees:
❑ Arts Commission
COUNCIL COMMITTEES:
❑ Airport
19 Finance
❑ Hearing Examiner
E Municipal Serv.
p Human Services
Planning 8 CD
D Park Board
Public Works
❑ Planning Comm.
Other
Reviewed by Departments & Divisions:
El Building
M&O
EJ C e m ete ry
Mayor
[D Finance
Parks
0 Fire
Planning
[I Legal
Police
El Public Works
Human Resources
[I Information Services
Action:
Committee Approval: Yes ONo
Council ApprovalYes ❑ Call for Public Hearing
Referred to Until _1_I
Tabled Unfit
Councilmembere, Peloza Staff*. Kelly
Meeting Date. -0 March 1, 2010 item Number: V111,,B,3 �
AUBURN *MODE THAN YOU IMAGINED
RESOLUTION NO. 4 5 6 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, APPROVING AND AUTHORIZING
THE MAYOR TO ACCEPT A GRANT FROM THE U.S.
DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE
PROGRAMS, BUREAU DF JUSTICE ASSISTANCE
WHEREAS, the Auburn Police Department, in order to more effectively
address the law enforcement needs of the city, has sought an Edward Byrne
Memorial Justice Assistance Grant (JAG); and
WHEREAS, the Auburn Police Department has been awarded JAG grant
funds in the amount of Forty Three Thousand, Four Hundred Seventeen Dollars
($43,417.00; and
WHEREAS, these funds shall be utilized for purchase of law enforcement
related equipment; and
WHEREAS, these funds are available for use towards the purchase of
SWAT Operator personal communications headsets, defensive tactics tra41
ining
suits, traffic radar replacements, automated external def'ibr'illator (AED)
augmentation, and technology i provements for the School Resource Officer
Patrol Vehicle.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn is hereby authorized to
accept the JAG grant with the award document attached hereto, marked as Exhibit
"A" and incorporated herein by this reference.
iii M iii M iii imm iii ice! lmpw-- �iiii Eiii EEi
Resolution 4569
February
Page 1 of 2
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislat'i'on.
Section 3.
This resolution shall be in full farce and affect upon passage
and signatures hereon.
DATED and SIGNED this day of
CITY OF AUBURN
PETER B. LEWIS
Mayor
Attest:
Danielle E. Daskam
City Clerk
Approved as to Form:
f
Daniel B. He'
City Attorney
� �=W� ��� =A ilii
Resolution No, 4569
February
Page
.
Interagency Agreement
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2009 Local Solicitation
A M
Executed by
Seattle jp0jice�Department (SPD), a department of the
City of Seattle, heremafter referred to as "SPD"V, ,
Departrnent Authorized Representative: Nancy Tuck
G10 5`' Avenue
0
PO Box 34986
Seattle, WA 98124-4986
and
City of Auburn, hereinafter refe=ed to as "Recipient",
Department A-utho ed Representau've-lp Dave Colglazief
25 W Main St
Auburn, WA 98001-4988
IN WITNESS WHEREOF, the parties have executed this Agreement by having them rcpxescntativcs
affix their signatures below.
CITY OF AUBURN L SEATTLE POLICE DEPARTMENT
T
1
■ J
Peter B. Lewis; Mayor
T
L
john Diaz, temn CMef of Police
Date:
Authon'zed by*
Grant Program: E diva rd By 71 e Mezzi o i vi risfiAssism n cc Gra ni UA G) Pro
gram
WHEREAS, the Justice As si stance Gta nt CA G) Program i s the pnm a ry provider of federal criminal
justice funding to state arxd local J'Un, S -di ctions and
L IF
WHEREAS, the JAG Pe suport� ria on n off' tirn, n al )us tice Sys tern, mu I till
. Uffs chi t1`0 I drug ani gang tato crme Pames ti lnce programs-,,
���� , � �i , t�� i ��, � � t� � j. ` r. t� x� r�.� �rz.tt� t� rid
WHEREAS, the United States Congress authorized $$,929,860 in the, Justice Assistance Grant GAG)
Program for ju.�isdictions ui Washington State; and
WHEREAS, 14 jurisdictions sn Thing County were requited to apply for a JAG Ptogram award with a
single,, joint application; and
WHEREAS, t1l e Csty, as the entifie d Fis c al Agent, submitted the joint applicltion to the Bureau of
J -u s tic e'A ss is tan ce on July 9, 2 0 49 to request JAG Program fends; and
WHEREAS, based on the City's successful application, the Beau of Justice Assistance has zwarded
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$1,169,026 to the' City from these JAG Program funds; and - � _
WFIEREA S, pursuant to the teims of the grant whereby the City, as the identified Fiscal Agent for this
a�vard, is to distribute grant funds to co-applicants, the City intends to ttan s fer same of the JAG
funds it receives to those co-appfic=ts; and
WHEREAS, the City is not obligated to continue or. maintain grant fim din g levels for' th e JA G
&L
Program once grant fends have lapsed; and .
WHEREAS, Yecipients o f JAG funds from the City should not anticipate the City will assume
responsibility for any program costs funded by JAG once JAG fu nds are spent;
NOW THEREFORE, the parties hercto agzee as foUowse.
This Interagency Agre ern e, i i t co n ta m"s sLx A tftcl es
0 L
ARTICLE I: TERM OF AGREEMENT:
The term o f this I nteragency Agreement shall b e in effect fromfromthe date it is executed by the SPD Chief
of Police,, or designee, until September 30,'2012 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE II: DESCRIPTION OF SERVICES
The, services to be performed u.ndex this Agreement shall be conducted for the stated purposes of the
Byrne MemorialJusfic c A ssistance Giant GA G) P-ro9ram (42 U.S.C. 3 7 5 1 (x.) The Edward Byrne
Memo rial J ustice Assistance Grant UA G) Program is the primary provider of federal c�minal justice
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fanding to scare and lo caI j ttxtsclictions. JAG funds support aU components of the in risnal justice
systein, frotta Mwtijutisdictiorld drug and gaDg task forces to crime preventionand domestic violence
programs, courts, corrections, treatment, and justice information sharing initiatives. JAG funded
projects mayadclress cue through the provision of services, directly to individuals and/or
communities and by improving the effectiveness and effi6enry of criminal justice systems, processes,
and procedures.
FY 09 JAG Interagency Agreement, Page 2 of 7
ARTICLE Ill., SPECIAL CQNDITIONS
• Funds are provided by the U.S, Department ofjU s tice, Office of justice Pxogtatns, Bureau o f
Justice Assistance solely for the purpose of furthering the stated objectives of the Edward
Byrne M emohal Justice Assistance Grant GA G) Program. The Recipient shall use the funds to
p erform tasks as described in the Scope of Work portion of this Agreement.
• Tlie Recipient acknowledges that because this Agreement involves federal funding, the period
o £ performance de s ctib ed herein Zvi(] likely begin prion to the availability of appropriated federal
funds. The Recipient agrees khat i"t will not hold the Seattle Police Department, the City of
Seattle, or the Department ofjus tice liable fox any dwmage s, claim for reimbursement, or any
. type of payment whatsoever for services p etfonn ed under this Agre em ent P11* or to the
distribution and availability of federal funds.
F.
The Recipient shad comply with all conditions and limitations set forth the FY 2009 Justice
Assistance Gtant Progxam Award # 2009 -DJ -BX -0336.
The FY 20 0 9 Justice Assistance Gra n t Program Al,vat d Rep ort #: 2 0 0 9 -Di -T3X-03.36 is atin ched
to and made part of this agreement, as Attachment A. Allocation and use of grant funding
must b e in accoxdance with all special conditions included in the Award Report. All Recipients
are assumed to have read, understood, and accepted the Award Report as binding.
• The Recipient acknowIedges th:a t a U allocations Ind use of funds under this agreement wild b e in
accordance with the E dwatd Byrne M eman" al Justice Assistance Grant (JAG) FormW a
Progr=: Loc al Solicitation. Allocauon and use o f grant funding must b e coordinated Nvifli die' '
goals and objectives included in the Local Solicitation. All Recipients are assumed to have read,
iuidexstooc3, and accepted .the Local Solicitation as banding.
• Recipient agrees to obtain a valid DUNS profile and create an active registration %iith the
Cental Contractox Registrations (CCR) database no later than the due date of the Recipienes
First quar terly rep oit after 1 sub Awa rd is mad e. A L
IP IP
� The Recipient shall comply with all applicable laws, regulations, and program guidance. A non-
exhaustive List of teoat'ons commonly applicable to'BJA grants are listed below, including the
1
guidance:
(A) Administrative Requircments: OMB Circular A- 1.0 2, State an Lo ca I Gove rnrn e n ts
(10/7/94, amended 8/29/07) (44CFR Part 13)
(B) Cost Rdnca"PI es: OMB Circulu A- 87, State and Local Governments (S /10 / 0 4)
(C) Audit Rcq=*ements: OMC Circular t1- 133, Audits of State, Local Gover=ents, and .
Non-Profit Organizations (( / 24 / 9 7 ) IF revisions in the Federal Regi"Ster
6/27/03)
(D) The Recipient must comply xvit}z the most recent version of rile Administrative
t
Requirements, Cost Principals, and Audit Requixements.
I
1) Non-Federal entities that cxPend $500,DOQ or more in one fiscal yea r ir€ Fe d era I
aw;irds shall have a single or program -specific audit conducted fol: that year in
• FY 0 9 JAG hiteragr, ii cy Agreement, Page 3 0 £ 7
' i
accordance with the Office o f Management and Budget (OMB) Circular A- 13 3-
Audits of State's, Local Governments, and non -Profit Organizations. Non-federal
entities that speed less than $504,0QQ a year iu fedex�a.� awards are exempt fiom
federal audit zequirements- for that yeas, except as noted in Circular No. A-133,
but te c otds must b e available for revi eAv or audit by appropriate o££tcials o f the
Federal agency, 'pass- through entity, and G eneral A c cou n dmg Office (GAO).
2). Recipients required to have an audit must ensure the audit is performed in
accordance with Generally Accepted Auditing Standards (GAAS), as found in the
Government Auditing Standards (the Revised Yellow Book) developed by the
Comptroller General and the OMB Compliance Supplement. The Recipient has
the responsibility of notifying the Washington State Auditors Office and
ieqaesting an audit.
3) The Recipient shall maintain auditable records aid accounts so as to facilitate the -
audit requixen�ent and shill ensure that any sub recipients also mamtmn auditable
recoxds.
4) 'The Reapient is responsible for any audit exceptions incurred byits bwn
oxgaziization or that of its sub contractors . Responses to any uxresolved
management findings and disallowed or questioned costs shall b e included with
& 0
the audit report submitted to the Seattle Police Department. The Recipicnt taus[
respond to requests for in�oxxnation or, coiTective action coz�.ceruing audit issues
ox findings within,30 days of the d'a'te of request The City reseryes the right to
recover from the Recipient all disallowed costs resulting from the audit.
5) If applicable, once any single :audit has been completed, the Recipient must send a
fuTc opy of the audit to the City and a letter stating th ere weze no findings, or if
thew were findings, the letter should P-rovi'dr, a list of die findings. The Recipient
must.send the audit and the letter no later than nine months after the end of the
Recipient's fiscal year(s) to: .
Nancy Tuck_, JAG Rtogtain Manager
Seattle Police Department
610 5th Avenue .
PO Box 3498G
Seattle, WA 98124-4986
206=386-1996
6) In addition to sending a copy of the audit, the Recipient must clude a corrective
action plan for any audit findings and a copy of the management letter if one was
received,,
'7 The I in�:l � theabove ��al�t fequidrenents m any subcontxacts.,
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• The Recipient agrees to cc) operate with a np assessments, national evaluation efforts , or
fonnaikon ox data collection requirements, including, but nat Imited to, the provision of any
91 informatio'n requtted for assessment or evaluation of activities within this agreement, and for
compliance BJA reporting requirements.
FY 09 JAG Interagency Agreement,. Page 4 of 7
• When implementing funded acrivities, di e Recipient must cotngly with all applicable federal,
state, tribal goveim ent, and local laws, reoafion6s; and policies. The Recipient is entirely
responsible for dete=ini*+g the Recipient's compliance with applicable laws, regtilations and
policies, which include, but are not united to:
(A
I fteguh ti ti lading, not tec� to:V
- +
(1) Benefits Progra
(SMC Ch.20,45:http://a*tyofseattle.-net/contract/equalbenefits/) P
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(2)
Women and MinorityAffirmadve Effort. I a i i��t ntra to tib r�tra t
out a.rf of ntrat ire te d o ferfo �it� g the work its el f then c foU
req=cment applies*.- Consultant use affirma e efforts to promote and enco1=9C
partcipa te n by wo eo ti ty bu s m e s s e s on subc o ntra ctmg opp ortui tes wid3in
xe c ontract sc op e o f -vvc) rk. C orint agre es to made such e forts a co nditio
s Agreeinent.
a,, Ciutrca ch efforts may ireclude the' U S e o f S Olicitafton fists, advetnts
pubHcations directed to mmonty commumtles, breaking doWnLtotal req=etnents
+ into s aller tasks or quan t t h erec ono call fea sl'b le, km'g ther u s efud
schedule r rq.�r nt modifications that are d ely to ait s .rLU or %VNf
_bus to compete., targeted rcrwtrncnt cfforts, and usingC scmces of
ail �nmonty�rx�rx� ter c�pub1� �r� ni t� �► to utreachs
b. Record-TCe epi'ng 1he C onsultant. s ha H moa tain . fot at lea s t 24 months a fter the
irauon or e r terramation of this Agreement, rint tecords a n
fo =ation n e cc s sa ry to - do c%i ent a H C on sultant sliitatt on s to s ub c o ns ultan t
d suppliers., aU subconsultant andv
Prop lte ceived, a n d all
subconsultants andHrtai ud under d-dsre nt. The City
the 12*hto specand copy such recordsO,
(3 Lin s c s end Skill ar A u thor12 a tiotis: Th e C onsultant., at no e xp to tCity, s h -a
secute and rnma i ftill force and effect duting die tc= of thds Agreemt I
re
q i�.- d licenses, �r�i� , an s�x le �I �� o a� . , and orr�pI with aUre quftemen ts there of.
(4) Use of Recycled Content Papert. V/Iicncvcr practicable, Consultant shall use reusable
p-roducts including recycled content paper on all documents submitted to the City.
Consultant is to duplex al] docti-ments that are p-repared for. the City under this Contract,
whether sucli materials are printed or copied, except when impra citt cable to d o s o due to
the nature of the product ben'ig produced. Consultants are to use 100% past consumer
recycled content, chlorine -free gaper in any documents that are produced Far the City,
whenever p rac dcable, and to use other pavex- saving and recycling niea s u r e S in
performance of tlie'contract wide and for the City.
(5) Amevcms with Disabilities Act7. The Consultant shall comply with all applicable
provisions of the Americans with Disabilities Act of 199Q as amended (ADA) in
PezEo�:miag its obligati ons under this Agreement. failure to comply with the provisions
of theADA shall be aamzterial breach of, and gro-ands for the iff=ediate termination of,
this Agreement.,
FY 09 1ACi Interagency Agreement, Page 5 of 7
(f) Fait Contraca"g Practices Ordinances The Consultant shall comply with the Fait
Contracting Practices Ordinance of The City of Seattle (Chapter 14. 10 SMC), as
mendedw
(7) S-usp r� r�i ebar��� t: t���� i i � ce�� mnat t �r. t � . �� als are
pres epi deb =e d, u spe i�ded, prop foi d eb ar ent, de clr d eligible, or
0
volun l cl�xd dfroen P ard i trCtions �.r���by any Fedl departrnent or
a rc . r �� d �rn�tt his �� r r��, l air ► .� �r cli.�-i the signed
certification sed out bylaw. 1he certification this clause i x�.a� �eraltepresentadon of
fact upon' which r6ance Owas placedwhn this'transaction was entered tom.
If it i's latu detern=ed tha. ffie e i nt d rer 1 Choi
Federal Gove "rtent and pity ay putsue avai'lable rmeches, cludingtezr=ation
and/or deboarment. The eci ie.nt r vide iftn e din t e wnttenti to the City if a t ..
any t1me e Recipient learns t1lat its cettification was er-roncous when sub ittd ox has
Thet � s b
IP this Agteement that,it 1l not enter x to. y coveted
trans a cuomnth a p ers o n or s ub con tratr w'is d eb=d, s u sp ende d, prop se d for. " �
debarment, declared�.rx i 91ble, r �r huntan'ly exclude dfiro p a�ticipa� on m this covered
transaction, unless ah,�i� d ►VM Ih�g by the Vit ,
'ne Recipient sh clude theteq="crnnt t1 -I; sin any subconuacts.
the rpt Rccipienes�r � qtr t �' nnr�pHancetrefusal to comply .
Nth an p�ica�bllaw, re u��t��n �� policy, pity rd, cancel, or, tLrmi-nate
theAg-tee ��r
i��holx part. The is te sp on sible for n d all posts or
liability =m tine RecipienCs faflure to cotnply With applicable law, regulation, or
policy*
ARTICLE TV: SCOPE OF WORK
. 'Phe Scope oFWork of this Agreementand the tine schedule for completion of such work is as
described in Attachment B s. Edward Byrne Memorial ju s dce Assistance GA G) Grant For mul da
Pt ograni King Couti ty J01"n t Application, Ptoj* e C t Narrative and Attachment C so JAG Budget
Worksheet, as approv ed by BJA r A ttachinent B and Attachment C are attached- to and made part of this
agreement.
The wor shall,, at all fimes.-be subj'ect to the City"nrrevicw aid approval. The Recipient shall_
Confer NVI,ththe city peli dicaUyth of the Watk, d haU -rep ate aid resent t sued
iformatid ma tcri'als g . aet iledout. lid work) mai be,pertinent,x necessary., or
tequested by the _;it oBto� dt �tx .r�� theadequa
� of the Wor or s ptogress..
ARTICLE V: PAYMENT
(A) Conipensation
The Recipient shalt be reimbursed on an actual cost basis. Total compensat[on under this
Agicementis $43,417. - r
The R e ci ie n s haH ireCut R Uthor ed allowable pxiS e s a crdnye With Program Narrative
andPx) e ct Budge t, d tdireAtta chments B a n d
M A F Y 0 9 JAG I n tcy A gre ement, Fade 6 of 7
TheReciplen t .�r,► r q u tdditionl t�b� nt to n.� grit e s t a c cni e d ori th W
portion of t1lem gmnt a-\vaxd,. The City xill provide quattetly statements to the Reciint, once the
111tere s t b alance a c ctl eq-Lials at lea s t 1 , 0 0 0 - Rcitnbur s cmcnts will not b c afr intex es t
accMed at is l -than $1,000., Aeunbursements can be requested, tito the total iant of
in teret a cctnaeafterthe uutial quaiierly s t tement 1i a s beep seat, to p e r form ttn c, e
with th e Pror� Narr tt"verid Pro'eh c� u t, d etailed i Exldiibits end .
Th e Rccipien t shaU submit invo ic e s no t orn d-ily, md at lest quarterly. A fter th e fust qu,uter, mt ubrru`i n is preferred. Invoices are due no ltr than 30 days.aftcr tie end of the
etio d i hi ch the wotk %tva s p ciford
0
No travel r subs' � ts, l� its �o r�� �n 1 i -te" bursed with fedend fLinds may
exceed federal aximum rates, i n be found -atm. fi
(B) Mumer pf Paynient L
'ne Recipient shall ubr t re='r merit i:equests not ore flian mondily, ridat le'ast qtiarterly.
th first quarter.,, ot l urMi r1 ,119 prefertedo
Reque tre due Ana later th ang 3 0 days a fte-t tie end of di e P efiod U'l -which the
p er fo rm pd.. R eiureen requ es form s are, providS ub S d tute formre a cc .
With e a ch reimbu-ts eme,t rqu e 4s, t, -tai c Re dirpt 'shall s ub itor
6
. _ Deu.Aed of expenditmes by task aanc"� documents (timeslieets,
invoices)
Project status repoxt
■ ge documentsand
invoices iemustbe kept ori file by the Recipi'ent and bc ade a aid bl
u p on re que s t b y th e City or to s tate or fed eral au di'to rk
Reimbursement xvill xzt be processed wiutrnir� documentation for the ctregondin
time
Once ti bve conchtions are n t, payment ll be rnade by hit to the Re
Submit invoicing and docu entaton to:
Nancy Tuck, JAG Program Nhanaget
Seattle Police Dep.u=ent
610 5th Avenue
PO Dox 34985
Seattle, WA 99124,4986
206-356-9885
ART I CLE VI: AMENDMENTS .
N o modification or amen0 dment of th c rovis ion s hereof shall b e eEFective unless in writing and signed
by authored representatives of the patties hereto. The parties hereto expressly reserve the right to
modify this Agreement, by tnuwad agxeement
FY 09 JA[ntrany Agreement, Page 7 of
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Dtp;al Of J I] sbkc
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Officc of Justke PrO&MMS i 1
Bureau o JusticeA�slsta;
Grant
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I RECIPIENT WMrM AND ADDRESS (Including Zip Cods) 14 AWS NUMB SR 2M7-1DJBXd336 . .
of' L .
Fowth Avow 7th Fkw P.O. Box 94749
I , PROJECTd OD. IzRaM I VID 11200 TO MXWOI2
SEimnleir WA 98124-4749 •
KM GET O FROM 1010 VZOM TO DMMO 12 t
AWS DAA O&MG09 L 176AEON-
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0% %rMEME ONE,+60"s-r r* . 0
i A rjRAmTSS of i I. SUPPLEMENT NUMBS i
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9- PO US ffiVARM AM01JN r so
91 0 90001
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■ tO., AMOK OF TMS > I 1 1 X026
FY � Jus d A Mal afte Cr t proal am - - - -
1 -
11, TOTAL MYARD 11161026
iI MEMENrANNE +i+
12. SPECIAL CONDMONS
THE AB GVE OST PROMCT I S APPROVED SUBJECT To SUCH O1 0 R L TM ITAVONS AS AM SET FORS T
ON ATTACfM PAGE(S).
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Offies of Justwle* Prograrm (OR)Finanip'131 Cjuida,,.
i. Tito ttipie�t 2kno 1cdgcs that,fuiluro to submit an acpLable EqualEmp�o mint pp�rtaa�nit PIan ���'reci�iet�l is
requirrd to submit o�xe pzusuant tc� S .R e tion �4 302). far �s approved by the Offlice forUVIR-Fightspis a
vioIation o#` itsCc rlied ssuccts �d �ra�r xes�]C In suspension or term�niox� of funding,'u��L suct� tirno as th c
recipier►t is cou�pliar� .
f 3.The r [PI et�t ries to amp1�r r�th.th� a���ni ���na� gu t requirements ofOUBOTCUIarAm] ,Aud'Lts ofSwes,
LocalGov�rt�rnt�, and Nonw2miltOrgan'tzations, and fUrthet undetst�nda gad agrees khat Amds may be withheld, or
� ether ralatcd re �iract�ten rr�a be im$oscd, if`cotBts�dir�g a�tt t issues cif any) kom SMSCj rculr Am 1 audits (and
any other audais of BJP g=t funds)art not tat1sfaatorily and promptly addressed, w ftuiher descn"bcd in the current
� editian of the C1Y Ti nanci at uidc# Ch aper 19.
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4. cigient under tands and agrccs that it caawt use fodc�a3 ftmds, tl� r d'irect1or indirc ll}, in support a�`the #
ctme�t, re�ea�, �n��ifcatia �r adaptioxt o an law, �ogu��iian �� pni
�c , at any lavi1 nf gavcrnmor�t, t�ithaut too �
expressprkor Nvdtten approval oR, .
5_ The irecip lent musi promp dy refer to the DOJ 1G arty orcdiblo ovI denca that•e,princigal, emGployee, agent, contmter,
aubgrantea, aub ntTactor, or abhor pctso�t� bas either ! sub�aitttd a false-003*for grant funds under tea Falsa lair
Apt; or cornrnftied a crir�►�t��� or ivil violafion of lam pertWin i ng io fraud, �c�t�il.ict ofinicrest, bTibW:,graralty., or
aim Ilar miscondita involving gata tends. his concutiCrn ansa applies to any:&Librec 1pients. Pol emfi at frsucl, waste,
abuse, or misconduct sh6uld be reportrd to the OTO by
k.
Office of the Inspector G =eral
U.. Dop ent of Justice �
Invas figat I am IDIM sio ,
950 Pcnnsylvania Avenue; N.W p
Ri)= 4706
We A ington, D C 2 05 0
c -Mill 1; oiS,hotlinasdoj,gov
holflne: (contact infurmaEicra in Bugl'lsh andSpanlkb) 80 0) 869,449 9
or hotllnc. fax: (202) 616-, 1 -
dditia�
l Informa tior� as availab] c firm t1no DOI 01v�re�asinv�+r
t� �t ��.e�sdoj.govloig.
0 FRM 4tW (REV. 4-$3)
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�Bux e au of Jusl I c e A ssisi`amce SHEET PAvs 3 OF 3
Grarit 4
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The gmteeagrees to assist 131Aire complyin v�+itl� the Nat iona I Enviro=cmt9 PolicyApt(NU�k), tl�e �Yatiox�a1
Histond'c PrenrvationAc� and other iclated federal eaviroryet�ta1 impaa gr�atuos requirements in 1hc use of these x
r��'f�n�s, oit�cr d�ec fly by the grantee or by a subgmntca. Accord'ungty, the grantec sWees to fim t di f any
of the foUowin g %01 be ftded by the gmnt, p riar to iobl i gafi ng funds for any of these p uapos es, If i
d c lc= inThat any of lb e followmg ac ti ties will b t fr.mded by tato gra at, the Wautcc a te s to corxtaut BJA.
i
� �o granted understands �t t1 special condition ap�3��� to its Salto i
'I`ng now aotivitiss whethc or not that+ 'are being
pccifca1ty Funded with these grant Amds Tb i�, as I o ng as tlav act . t is b cmg conducte by tha gr=t a
subgrcc; or a ay third party aaid the activity needs to b e undertaken in order to use ib esu priTit hmds, this speciat
condition first b a mit. The ac�vrtics ovucd bye this special aot�ditio�► are:
a� New consftction;
or r x►ova�o� or �e ���fi� � � pro�ert loc*tcd in an env{Tanmentail ar histarical[y sitive area, in-Cludin
pfapsruo -lo #ed witb I n a I 00 -yew flood plain, a wetlaind, or habl"tat for endang ered spe or a propefty listed on or s
ertgtb1for Ust[nq on the Natiaml Regi of H I si plaocs;
. A xenovatior, lease, or any propos cd use of hid1dM'g or Facility t at wig] either (a) result ire a ehango ire its ba ma
prior use or (b) sfgnifican tly. chumge its sire;
d. implem em ari oda newprogram involvir� t�� use of c�cmi��ls ot�tct than �. ic��s #hitire(1) pvmho sod as an
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incidental cornpcmcrit of a funded activ4 and (b) tadi0onally us3, fbr exampla, in office, houscho I d, rracionst1, or
education enviro=entss and
e. Imprtcntninti cin of program relatrq to clandestine sMcthamphctamrne labiwatory opraticr, �nludin0ho
Mmlificati"013, SW UTI! or closwe of clandestine mc#hamphetams'nc tabo ratoLi es.
The ntft umdecasands and agxeas th it c9inprt ing with NEPA may re qu irc the preparati a n of ars Rn viron ont l �
Assessront irndlor ars Env I mpac t S tatumca1, as d i rec ted by BJA. The gantee ftuther d entuds and ;
a s to the requirements fofa M16ption P,as detailed at i
hVq1Avivw,o,�p.usdo�.gov1F�3 1resourcel�repa,h# 1, for pmgrams relatip to m�tha�aphota�nyr�o laboraioryoperaiior .�
�AppH of Thi's Sp Condition to Grante E-4 A 9 ling Norams orArnthn'fl es: For any of the gmnted's or its
subamtees, existing progrants ar activ it i as that will be Fand ed by the,�e grant funds, the ganteo, upon spCcific requi:st
firomBJA, agree to c oop=te wi BIA in any prepa€ation by BJA of a natiozxial or prog= en ironrnental asSa.5sM a lit
oFthst ed pro in or activity. 1 1
7. To avold dup] Icati n cisting networks or IT systcrns in any inid atives fLm de d by 13JA for law e afo,=ent information
shari�g s sterns whish involvei�turstab: w nme cflivfty b emem jun*sdic do n, s ach systerns shall employ, to the extent
possiblo, existing nct os s aa the co=='catlon backbono tD arhieve intmst2►te co=cctdivity, unless the granice cin ' �
dmnoustrate to tbesalisfactioa of BJA that Chas requircmont would not be cost effective or would impair flie
functiona i it of un cxtsting or propos tZ' system.
8. Tasuppft public safety and justica information sharinS, ON rcquires the grante r to use too National T .
Exchange Model (NEE" sp cif�cat�aa� ani guidelines for this�a�#ict,]a� g�axt. Granwe�S ]Ipul�lis�t gad make
� a�r�tlab�� ori out �� � �tiv€� ail schein,as genented as a �+ssu I t of this gmnno � ��rnponer�t registry a speoi�ed im the
gvidoaes. For more inI'arnra[ton on Cornpli e Nvith this sp ela) pori # kion# vim
httpd.11wwvvmienn.govlimpternentat'longuide.php, % i
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ne reipient is rr. uired to es tablish a trust fund arcor,mt. (Tbe tract fund m }r or may not b e an intores#-bc rig }
count. The &ndt including any inter= rk may not be used to pair debts or'eden es ir�curred by 61activities beyond 5
tbe, " o of the Edward B mc Memon"151 Jtico Assistance Grant Pro8mm (JAG). Tho reiierit also agrees to o61igate
d expend the grant funds in the wnt-f d (inclu d ing any Idtcresi earned do -the P&Hod of the gram. G rent fund�
Ciftclug any xntere A eam4 not expended by the end of the gmnit, period must be t Mm:d to the Bureau a f Oce
s istan co no later that 90 days af1 ;he end o#`the g=t period, along with tie fl nal sahmi ssionof tie FM C1
Status Rcporz (SF, -269)..
OR FORM 400DJ2 (RE Vo 4,89).
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BureatiiiffJusticeAsslstance SHEET PAGE 4 OF 5 �
Grant
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PROJECT NJIMBUR 109-DI-DX-0336 AWARD DATE MWOM
SPECL4L CONDMOAFS r r
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11). The grant arc03 to coulply with all repvztiri , data cokotion ani evalastioasq =ments, as prwen'bcd by law and
detailed bthe BJin pry rnguidanoo for the Jvs 8 cc AssWanr. t Grant (JAG) Prokr=. Compliance with mesa
reqttireen#s will. ba xaon1t=d by BIA6
11. 1zecipi eat age es tbat any information tcchnotor syskcsn fimde�d or supped by 01 P fun& vn*1 I cnaply with 28
Cd F A. Part 23,. Cn4-minal Intull ilgenceSyst=:s cmtitiYoIi�ie�, if 1� detc=haes fliis rou]�tion to b � apglicle.
Should detemine .F,1. Pari 3 b e applicable, BJP mays ut its diwmfion. p crfarrn� dudits a#'the system, as
per o regulation.Should any iols�ior� ofC.F.1L ]�srt 3 occur, !�cr�ci�rtent may be fined der 42 U, .
� ?89g(d). Rcuipj cnz may not satisfy such a 11ne with fed cial ids.IN
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12. The remplent a cs to orisum that ft St orte Infomidn Technology Point of Cantact roceivos Tvriit n notification �
�
Tegwding regardingany information tai ology projmt ftby th Is Vnt dun'ng tht 6bligntion and exp enditure period. TW-s
to fheilitate co=unicati on snaoag tocal end sin govemmenta I ant ifiez rogarffing varl technology
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projects biting conducted with these gm-nt funds. In additaon, iho rw api=t agrees to maintain a a adm 1 M-Strafive Ei le �
doc=enfing th a rneedng of CW a nquirmaul. For a list of Stake Inform afilon'I'eclnotoPowiftts of Cofttacl, go ta
hV,-//www.ii.ojp.gov/defoult.aspx?areas--;poll'oyAmAPrer.ticc&p =1 W.
1340 Thda. gran tee agxe to comply with the applicale. requlrem cnLs of 28 C.F.R. I?wa 3 8; tho Dap e nt of lusflca
rogulafion gov Ing "Equal Tftatmmt for Faith used Oyganizadomf (Ntba"Equal Trcutmcnt Regdatlon"�, The Rquat
�
Trcatment Regul ation provides in put that Dep utme of Jus 6 cc gmt awards of d ftect ftmding may not ble used to
&nd any inhcly reEigious activities, mcb as worship, regi out 1nst=tioq, or proselytizafion, Rccip imts of direc I
grants mai still engage in erently rebSious activide, bp such aatividcs must bo separate is tImc Or P1 ace ftom the
� ON
Dopar�ent ofJusk�cc fu n dcd rte, �paitL�Cipalxotu 1t� ��3 ativi�OS by individua I s iCt�CtY1l1F1 s m Eces from the
gmlec or a smb.&Sru tce mwt b o voluntary. The Equal Treat ment Rcgulatiau a[Sa makcs olm chat orgmi ions
�
participadng in progt=s direc tly fvnd c4 by thr.Dcpwftmcn1 of JusLic e are -not penmbted to diserirni�a to in tbo provision
vf's�r*ri �s �r� ��a �a�s oda b��efi�i�. s �religi��,NotwWuwding any �t]��r' eoial condition of I bisa�+r�rd, faith-
M1borni�ati�r�s m�, ��e �ir���s, ��r�si�e� religion �s a� as is for p toy= at. S ce
http,-/Iwww.ojp.gGvlabo-at/ocr/&qualfba.bun.•
l4. T'he fe3p'Je17L 84k!'lowled Cs that &H program.% ftwded duough S11bA'!i Ids, whetr at th e stats or to a at levels, must
con#'arrn to the grant progrrom requkemeni:s as stated i n WA pmgrmn guidance..
15. 01OW-C C OEM �s t� o ply+ �v�it� �e zequi as�a�� a� 8CINF.R.. Part � and ��� "Office of�i�s�ic� Frograrr�s P01 �cie� and 1
procedures reprding the protcaticn of human research subj ects, tncluding obtainment No f lmtitat I a Raviaw Board
approval, iFapp ropn'ate, aW subject fi-lormed consent.
16. Grantee ag cs to ca mply With alb coiLfideatiaJ fty requirements of 42 U.S., section 3789g and 2 8 C.F.R. Part 22 that
are applicable to c011ccfioN use, d z ve]ation of cbta or informatiOn. Grantee Mher agreM as a coadition of gmt ,
ap�rvval; #() subM itI.PnIVICY Certificate that Is in accord With tequm 001s of 28 C.P.R. dart 22 and, in pItrlicul�r,
ISIMIon 22:23111 L
1'7d The rrroxpiunt asre, es that fun Yeceived under N s award vii] 1 gat b c =W tosupplant. Stalo or local funds, but ""U be
used to incre m 1he amounts of such funds that wvuld, in Ihc abscn= of Fedeml funds, bc mad avaflab 10 for law
nforcemmt act Ati CS. �
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���r�wYit�4�t� r• t �+�� w+M 3I ON moommmlir t
1„ FORM 40'r (REM 4., 3Y)
Departmfmt tif Justi"Ce
0 ffic of ILstice ]engrams AWARD CO�
Burean of Justice Asslstai2cia SHEET PAGE 5 OP 5
PA
+� Granti
1P EM
SPECIAL COXDITIOMY
18. Tic grant agrccs thatwithin 1 0 days ofa art4 for any 1Mv en forcenient task Force hmdcd with these fund , the task
CO= co=andcr, ecny executive, task forcc ofi`icczs, and othcr tisk force, membcrs of eguivale at nuk, %vffl ccmpletv,
+
re quired onl�ns (M'ternet-base, task forc a #mining to be prov Wed free of r.barge thro BIA's Center -for Task Fare
fntegnhy aa•Ldcrship.This training will address task forc e efrecLiven= as wail as oti, orkey issues inufud*g -
pnvac and civil UbeTties/rights, task force portonnanco mrast�r�mcr�t, pusonnel salec#iand tas]c�'ar e ove�i ht end
AccotmtabRi r. Add Ificaal I nforrnation wil I be provided by D3 re rdthe requyrcA tairun9 and acczss rn=thvds via
�DfA!s wpb sits and the CemW for Task Yore e Integrity and Leaduship (www. ct ffi.org) rr I
19, Remay not oU, fie, exp cnd ar dra%ydown fu od s uufil the Bureau a#`Rmttce Ass istan c c, 0 Met of Justico
hogmms has re eived acct -approved the signed Me ndum o Understudi,ng (MOM ha tween the di sp arate
j Laudi cdms and has issued a Grant Adjusl (GAN) rete in fildi sp ia I condAr0n.
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Rec Jp L ent May :IOt o]igat e, expand or d rmydown wads tmdl the Bureau of ,fu s#ico Assistance# Offico ofJbsticc a
Programs his rccesved docum entati orL demon s tra#dng that the state Or local govc=g boder r vier and/or com munity
notification feqLlirernents havc been r at wtd has iss-ucd a Crmnt Aotustm Nofice (CYAN) Tel c *i ng tb is spca�al F
condition. .
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FY'09 Edward'Byrne Memorial
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Justice Assi"stance (JAG) Grant Formula Program
King County Joint Application
Program Narrative
City of Auburn
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Pro'ect Na ebo City of Auburn Joint Application
1} Technology Improvement for Scliool Resource Officer Patrol Vehicle: $2U,545
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2) Automated External Defibrillator (AFD) Augmentation: $10,960
3) Traffic Radar Replacement: $3,345
4) Defensive Tactics Training Suits Enhancement: $3;267
5} S NVAT Operator Personal Communications Headset: $ 5,3 0 0
Project Cost.: $43,417
Project Descriptions
The City o f Auburn is submitting a joint application comprisemd'o of five p ragrarns
'1) Technology I provement for School Resource Officer Patrol Vehicle progr'c%n
2) Automated External Defibrillator (AED) Augmentation program
3) Traffic Radar Replacement program
. 4) Defensive Tactics Training Suits Enhancement
5) SWAT Operator Personal'Communi'cati'ons Headset program.
Program 1: The City o f Auburn wi I I use federal fun d s to enh ca -1 e e the capabilities, efficiency
and effectiveness of the Schon] Resource Officer (SRO) through equipment enhancements
installed in the SRO assigned vehicle. Enhancements include a mounted 800 Mhz two -,.way
radio, a rugged reliable laptop computer, modem, Charge Guard, Nextel Hands Free Mount and
an in -car video recordeL
Program 2.% The City of A-ubtwn will use federal funds received to add six Automated External,
D efibrillators (AF. D's) to the patrol fl eet to ensure al I fi rst responders have immediate ac cess to
AED'sip
Program 3: The City of Auburn will use federal fiords to replace 6 Kustom Falcon Radar units
that are 9 years old, with new and improved Genesis Handheld Di idectional-K Band Radars.
Frogra 4t. The City of Auburn will use federal funds to purchase two Defensive Tactics
Training Suits. These suitswill allow training staff to safely and effectively improve the level of
officer safety,traimng in the area of defensive tactics.
Program 5: The City o f Auburn will u se fie dexal fu nds to purcliase six headsets for SWAT
Operators. These headsets will provide eacli operator with secure communications i n fl tactical
environment.
Program Need:
P ro g ra m 1: The current S cho ol Resource Officer vehicle i s absent the necessary technologies to
ensure officer safety, efficiency, and effectiveness in performing assigned duties. The above
listed installed technologies and equipment will correct those deficiencies..
Program 2: The Auburn Police Department's C ntP atr I 0
fleet has been increased by six
vehicles. Over the past 7 years, all of our patrol fleet has been equI'pped with AED's to ensure
our first responders lead immediate access to life saving AED's. Our first respondexs ne e d the
assurance that an AED is readily available for immediate use in their assigned vehicle.
0
. Program 3.6 The Auburn Police Department has 6 Kustom Falcon Radar units that are assigned
to a Patrol Division of 60 sergeants and officers. In July of 2008, the company that manufactures
the units stopped production. Parts for this radar are increasingly difficult to find in order to
keep them fitnetio 'ng properly.,
The Genesis Handheld Dl'rectionwK Band radars have improved technology and software,, The
Auburn Police Department currently has 5 D e c aur Genesis VPD hand held radar units. These
units are proven reliable and the teelmo. Io gy is widely accepted within the City - Mum ci p a I Court.
Pro'gra 44: The Aubum Police Department has been conducting in-service training in
Defensive Tactics for nine years. Currently, there are five training Defensive Tactics Instructor s
on the teen. Daring mont y training,, part of the curriculum is low speed scenario based .
training, In order to protect the student officers as we I I as instructors, itis necessary to- u tl'11' ze the,
oper equipment. The acquisition of two�DefensiveTacti cs Suits enables our training staff to
minimize injury during training.
Program 5: The use of federal funds to purchase six headsets for SWAT operators will stabilize
our local government budget,, allowing budgeted fiends to be utilized in other essential services,.
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Program Activities for 41,=Year Grant Period:
Program 1: One school resource officer patrol car will be equipped with the Aubimi Police
Department standard issued technology upgrade's allowing hili connectivity to all PD software
programs and enhancements.
Program 2e. Six patrol vehicles will be equipped with AED s to ensure first responders to basic
life support incident s will have i'nime di' ate access to proven life saving equipment.
Program 3: This program involves the purchase of replacement of the 9 -year-old Kustom
Falcon Radars with M"IProved Genesis Handheld Direction=K Band Radar units. These units �
drastically improve our officers' abilities to enforce the traffic laws, while iniproving traffic,
safety in the city. The City o f A ubu m has many traffic improvement projects that have been i
L nplecnented over the years to include Red Light Pho t o Enforcement and engineered Traffic
Calming. These radar units will add to the cities effoils to improve traffic safety,
Program 4: The Aubwn Police Department trains over 100 commissioned police officers in the
area of Defensive Tactics. This equates to over 1600 hours of annual training. Currently our
Policies and Procedures require train ing in the area of Defensive Tactics. This is supported by
standards sit by CALEA.
Program 5: -Existing SWAT headsets that were purchased in 2000 and are now deteriorating
rapidly and becoming unreliable, will be replaced by six new headsets
Anticipated Coordination Efforts Involving JAG and Related Justice Funds:
No coordination anticipated at this time.
Project Objectives:
Program 1: Provide the School Resource Officer with the latest technology to assist him in
improved efficiencies, safely, and standardization to what the rest of our patrol fleet has in the
way of technology.
Program 2: Provide immediately av ail abI e basic life support equipment to police fi rs t
responders in our community. Having AED's available in all patrol fleet vehicles. _
Program 3.* The Auburn Police Department has identified Traffic Safety as a major concern
from citizens. 'Over the last 5 Ye ars we - have increased the number o f officers assigned to the
Traffic Division to include officers exclusively dedicated. t o collision response. Re sponding to
collisions is only pari of our efforts and we have identified that enforcement drastically affects
safe vehicular txafflc flow. 0 t objective i s to increase our traffic related enforcement i n the area
of speed measurement.
Program 41s. During the past nine years of training in Defensive Tactics, the Auburn Police
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D epartrn en t has ,suffered i nj un es to officers and trainers. W e arc constantly seeking ways to
improve safety to silt involved.. Our objective at this point is to continue to eliminate injuries
during Defensive Tactics and striving to reduce these numbers each year.
Additionally, with the use of Defensive Tactics Stifts, we are able to provide student officers �
with real-time options and a chance to test, train, and apply real tactics in a realistic environment.
This type of training reduces injuries to officers and off6ndcrs in the fiield, thus reducing risk and
liability to the agency. 0 -
Program 5: Improved communication and hearing protection for SWAT operators.
Communication during high-risk tactical operations is essential to officer safety. Replacing
current SWAT headsets will drastically improve and ensure communications with SWAT
operators during tacti'cal operations.
Performance Measures: -
. Program 1: Evaluation of the te cluio I o gy improvement for the School Resource Officer 13 atrol
Vehicle will be evaluated by the assigned SRO during routine operations.
Program 2: Evaltiati'011 of th,e use of AEDs and the number of life saving incidents during this
evaluation timeline.
Program 3: To measure o ur objectives in this pro gram we wilt compare collisions an identi fe d
roadways to the amotint of speed violations recorded by officers. The intent is to slew vehicles
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down o n i'denti fi e d roadways." Therefore through radar speed enforcement the Aubum Police
Department will attempt to decrease the amount of reportable collisions.
Progra 4: The Auburn Police Department hopes to measure two different areas after the
purchase of the Defensive Tactics Suits.
. First, the staff intends to xeduca injuries to officers and students each'year daring training. ,
Second, the sta ff intends to measure the result of Scenario Based Training and the reduc t1' on of
injuries to officers and offenders i n the eld. Further, the abiIityf'ito control situations quicker due
to creased skills and decision making. The department hopes to show a reduction in higher _
levels of force used by officers.
Program 5: Evaluation of communications by SWAT operators during wining and operations.
Item.
Computation
Cost
Program i
Quantity
Coban Digital In, -,Car Video Recorder
1
X7,200
Tax
$341
Labor
$1,3Q0
•
TOTAL:
$8 8411
. Su lies
Item
Computation
Cost
Program 1
Qu anti ty.
Console Mount
l
SIP100
Computer Mounting Cradle
3
$35a
Two -Way Motorola Radio
1
$3,450
Radio Modern
i
$2,600
Nextel Hands Free kit
I
$290
Antennas
3
$90
Radio Equipment Mounting Tray
1
$0170
Charge Guard
1
6S
Laptop Panasonic CF -74
1
$3 ,U24
MS Office License F
1
$350
Trend Micro antivirus license
I
$35
Win Zip License
i
$20 ,
NetMotion VPN client license
1
$11Q
Sprint Card
1
$50
Program Z
Phillips R e artstart FRx AED
6 @ $1,650 ea
$9,900
Tax
$947
Shipping
$119
Program 3
Genesis Handheld ire €ion- Band R
Program 4
High Ge ar D e fens i ve Ta S uit
Program 5
MSA Supreme Pro Con1municaflons System
b @ $494 ea
2 Q $1,500 ea
6 @ $80d ea
Tax
IP Shipping
$23964
$261
$I20
$32000
$267
$4,800
Tax/sh'I"p $500
ITOTA L• $34-9576