HomeMy WebLinkAboutITEM II-BCITY OF
AGENDA BILL APPROVAL FORM
* WASHINGTON
Agenda Subject: Date:
Permission to Advertise Project No. CP0762 February 23, 2010
Department: Attachments: Budget Impact: Public Works Bud et Status Sheet and Vicinit Map $ 0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP0762, Les Gove Neighborhood
Improvements -Phase 2.
Background Summary:
The purpose of this project is to perform road maintenance as part of the SOS Program, including
pavement overlays and pavement rehabilitation, and in conjunction with this, to replace and improve the
water system infrastructure in the neighborhood.
The Les Gove Neighborhood Improvements -Phase 2 project includes:
• The reconstruction of approximately 700 lineal feet of local roads as part of the SOS program.
• Providing for approximately 1,000 square yards of pavement patching of local roads as part of the SOS
program.
• Providing a thin asphalt overlay on approximately 2,400 lineal feet of local roads as part of the SOS
program.
• The Replacement of approximately 2,200 lineal feet of 4-inch and-6 inch water mains with 8-inch ductile iron water mains. The existing deteriorating 4-inch and 6-inch water mains will
be abandoned in place.
Advertisement for bids will occur in April 2010, with construction anticipated to occur between May 2010
and August 2010.
For 2010, an overall project budget contingency of $260,169 remains in the 103 SOS program fund,
$99,362 remains in the 430 Water Utility fund, $58,448 remains in the 431 Sewer Repair and Replacement fund, and $220,000 remains in the 432 Storm Utility fund.
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Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l
Tabled Until I I
Councilmember: Wa ner Staff: Dowd
Meeting Date: March 1, 2010 Item Number:
k t + •1~
BUDGET STATUS SHEET
Project No: CP0762 Project Title: Les Gove Neighborhood Improvement Project
Project Manager: Ryan Vondrak
InitiationlConsultantRgreement Initiation Date: March 17, 2008 ~i Permission to Advertise Phase 2 Date: February 23, 2010
Phase 1 Advertisement Date: March 17, 2009 ~ Contract Award
Phase 1 Award Date: April 20, 2009 ~ Project Update
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funding Prior Years 2009 2010 Future Years Total
**103 Fund -SOS Program 148,316 914,257 735,700 1,798,273
430 Fund -Water Repair and Replacement Program 20,711 20,711
430 Fund -Water Utility Fund 212,858 774,056 925,900 1,912,814
**431 Fund -Sewer Repair and Replacement Program 65,203 471,852 58,448 595,503
**432 Fund -Storm Utility Fund 34,532 160,607 220,000 415,139
Total 481,620 2,320,771 1,940,048 0 4,742,439
Activity Prior Years 2009 2010 Future Years Total
Design Phase 1 and 2:
***Design Engineering -City Costs 81,793 24,443 23,764 130,000
Design Engineering -Consultant Costs 399,683 72,935 29,281 501,900
Design Subtotal 481,476 97,378 53,045 631,900
Construction Phase 1:
Construction Contract Bid 1,745,129 307,707 2,052,836
Authorized Contingency for Contract Bid (5%) 110,523 110,523
173,777 173,777
24,057 24,057
84,636 84,636
4,232 4,232
20,000 20,000
***Construction Engineering -City Costs 144 81,039 18,817 100,000
Construction Engineering -Consultant Costs 0
Construction Phase 1 Subtotal 144 2,223,393 346,524 2,570,061
Construction Phase 2:
Construction Estimate 775,000 775,000
Project Contingency (10%) 77,500 77,500
Construction Engineering -City Costs 50,000 50,000
Construction Engineering -Consultant Costs 0
Construction Phase 2 Subtotal 902,500 902,500
PROJECT TOTAL ESTIMATED COSTS 481,620 2,320,771 1,302,069 0 4,104,461
**Funds Budgeted are a portion of the overall Sewer Repair and Replacement Program, the Storm Utility Fund, and the SOS Program budgets.
***The in-house engineering budget was used for a portion of the City's cost for Design Engineering and Construction Engineering.
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BUDGET STATUS SHEET
Project No: CP0762 Project Title: Les Gove Neighborhood Improvement Project
Project Manager: Ryan Vondrak
103 Save Our Streets Budget Status
Prior Years 2009 2010 Future Years Total
*103 Funds Budgeted 0 (1,798,273) 103 Funds Needed 148,316 914,257 475,532 0 1,538,104
*103 Fund Project Contingency 0 (260,168) 0 (260,169)
103 Funds Required 0 0 0 0 0
430 Water Budget Status
Prior Years 2009 2010 Future Years Total
*430 Funds Budgeted (233,569) (774,056) (925,900) 0 (1,933,525) 430 Funds Needed 233,569 774,056 826,538 0 1,834,163
*430 Fund Project Contingency 0 0 (99,362) 0 (99,362)
430 Funds Required 0 0 0 0 0
431 Sewer Budget Status
Prior Years 2009 2010 Future Years Total
*431 Funds Budgeted O 0 (595,503) 431 Funds Needed 65,203 471,852 0 0 537,055
*431 Fund Project Contingency 0 0 (58,448) 0 (58,448)
431 Funds Required 0 0 0 0 0
432 Storm Budget Status
Prior Years 2009 2010 Future Years Total
*432 Funds Budgeted 0 (415,139) 432 Funds Needed 34,532 160,607 0 0 195,139
*432 Fund Project Contingency 0 (220,000) 0 (220,000)
432 Funds Required 0 0 0 0 0
* in the Budget Status Sections indicates Money the City has available.
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Phase 2
LEGEND Construction
Limits
PHASE I (2009-2010) CONSTRUCTION COMPLETE
PHASE 2 (2010)
CITY OF AUBURN Drawn: Feb 2010
CITY OF
AUBUIt1V CP0762, LES GOVE NEIGHBORHOOD
WASHINGTON IMPROVEMENT PROJECT Vicinity Map
wosoi-as SCALE: 1~~=600