HomeMy WebLinkAboutITEM II-CCITY OF
AGENDA BILL APPROVAL FORM
* WASHINGTON
Agenda Subject: Change Order No. 2 to Contract 09-08 Date: February 23, 2010
Department: Attachments: Budget Impact: Public Works Bud et Status Sheet & Map $ 0
Administrative Recommendation:
City Council approve Change Order No. 2 in the amount of $59,260 to Contract 09-08 with Global
Contractors, LLC for work on project CP0904, 2009 Citywide Sidewalk Repair Project.
Background Summary: The purpose of this project is to repair damaged sidewalks on approximately 7.3 miles of streets
throughout the City with an emphasis on fixing potential tripping hazards. This will mainly be
accomplished by removing and replacing damaged concrete sidewalk panels. Sidewalks located in the
white area (with a grey outline) shown on the attached map are part of the original project scope and
have been comprehensively repaired as part of this project. Sidewalks located in the grey area (with a
black outline) shown on the attached map will be added to the project as part of Change Order #2. These
project areas were selected based on the severity of the sidewalks, citizen complaints, and coordination with past SOS street improvements.
Tree roots that are damaging the sidewalk will be pruned. Trees will only be removed if root pruning
would be insufficient to properly fix the sidewalk (if the tree is located too close to the sidewalk for
example). All tree removals will be coordinated with the adjacent property owner.
$210,700 is budgeted in the 328 Fund for sidewalk improvements in 2009. Approximately $3,000 of this
budget was spent on sidewalk repairs as part of the R Street SE Utility Improvement Project (Project C504A). The remaining $207,700 will fund this project. A project budget contingency
of $30,084 remains
in the 328 fund.
Approximately $45,000 from the 103 (Local Street) Fund will be utilized for wheelchair ramp
replacements.
W0301-3
Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police
❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l
Tabled Until I I
Councilmember: Wa ner Staff: Dowd
Meetin Date:: March 1, 2010 Item Number:
k t + •1~
BUDGET STATUS SHEET
Project No: CP0904 Project Title: 2009 Citywide Sidewalk Improvements
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _February 2, 2009 0 Permission to Advertise Date: February 23, 2009
Advertisement Date: _September 24, 2009 0 Contract Award
Award Date: November 2, 2009 0 Change Order Approval
0 Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2009 2010 Future Years Total
328 Fund -Capital Improvement Fund 175,000 175,000
328 Fund -Capital Improvement Fund 10,700 10,700
(carry-forward from 2008) 328 Fund -Capital Improvement Fund
(remaining balance from Project C504A - 22,000 22,000
R St SE Utility Improvement Project)
103 Fund -Local Street Fund 45,000 45,000
(for wheelchair ramps replacements)
Total 0 252,700 0 0 252,700
Estimated Cost (Funds Needed)
Activity Prior Years 2009 2010 Future Years Total
Design Engineering - City Costs* 305 305
Construction Estimate 55,398 80,012 135,410
Change Order #2 59,260 59,260
Authorized Contingency (20%) 27,082 27,082
Construction Engineering -City Costs* 558 558 Total 0 56,261 166,354 0 222,616
*City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here.
328 Capital Improvement Budget Status
Prior Years 2009 2010 Future Years Total
**328 Funds Budgeted 0 (207,700) 0 0 (207,700)
328 Funds Needed 0 56,261 121,354 0 177,616
**328 Fund Project Contingency 0 (151,439) 0 0 (30,084)
328 Funds Required 0 0 121,354 0 0
103 Local Street Budget Status
Prior Years 2009 2010 Future Years Total
**103 Funds Budgeted 0 (45,000) 0 0 (45,000) 103 Funds Needed 0 45,000 0 45,000
**103 Fund Project Contingency 0 (45,000) 0 0 0
103 Funds Required 0 0 45,000 0 0
in the Budget Status Sections indicates Money the City has available.
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PRO]ECT AREA: Sidewalks in these OPTIONAL PRO]ECT AREA: Sidewalks
areas will be repaired as part of this in these areas will be repaired as part of 0 850' 1,700'
project, this project as the budget allows.
Scale: 1" = 1,700'
Printed On: 10/23/2009 Location: H:\PROJ\CP0904 2009 Citywide Sidewalk Repair Project\PWCCouncilInto\Award (PWC 11-2-09)\Map dwg I