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Home My WebLink AboutITEM II-DCITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Amendment 2 -Consultant Agreement No. AG-C-344 Date: February 23, 2010 Department: Attachments: Budget Impact: Public Works Bud et Status Sheet, Map $ 0 Administrative Recommendation: City Council grant permission to enter into Amendment #2 to Consultant Agreement No. AG-C-344 with CH2M Hill, Inc. for design for Project No. C201A - M Street SE Grade Separation Project. Background Summary: CH2M Hill, Inc. is under contract to perform design services for the M Street SE Grade Separation project. This amendment includes additional work for two elements: 1) Work Related to the Right of Way Phase (Task Budget = $367,000) 2) Design of the King County Sanitary Sewer Relocation (Task Budget = $169,000) The right of way phase work was not included in the original agreement because it could not be adequately scoped without advancing the project design. The project design has now been advanced to a point where the required right of way phase work has been defined. Consultant work includes preparation of right of way plans, true cost estimates, parcel calculations, legal descriptions, and administrative tasks such as relocation assistance and acquisition negotiation. The King County Sanitary Sewer Relocation work includes the design work for King County's sewer relocation required for the M Street Grade Separation project. A pending agreement with King County will obligate the County to pay all costs associated with sewer relocation design. The agreement includes the Consultant's scope of work and is included with Resolution No. 4567. The anticipated not to exceed amount for this amendment is $536,000 and increases the agreement total to $2,482,300. The amount budgeted for 2010 will be increased by a budget amendment to include the 2009 carry-forward amount of $413,000. W0301-4 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wagner Staff: Dowdy Meeting Date:: March 1, 2010 Item Number: k t + •1~ BUDGET STATUS SHEET Project No: C201A Project Title: M Street SE Grade Separation Project Project Manager: Jacob Sweeting Date: February 22, 2010 Design Amendment Initiation Date: February 24, 2003 ~ Permision to Advertise Advertisement Date: ~ Contract Award Award Date: Q Change Order Approval Contract Final Acceptance Funds Bud eted (Funds Available) Funding Prior Years 2010 2011 2012 Total Secured Funding: 102 Fund -Traffic Impact Fees 1,256,500 789,000 2,045,500 102 Fund -Unrestricted Street Revenue 150,000 150,000 2008 Transportation Appropriation (Federal) 122,500 122,500 FMSIB (State) 6,000,000 6,000,000 King County Sewer Relocation Agmt (Feasibility Study) 51,500 51,500 King County Sewer Relocation Agmt (Design) 183,600 183,600 Secured Funding Subtotal 1,430,500 1,122,600 6,000,000 8,553,100 Anticipated Funding: 102 Fund -Traffic Impact Fees 1,500,000 661,400 2,161,400 2010 Transportation Appropriation (Federal) 700,000 700,000 FAST -Ports 1,500,000 1,500,000 FAST - BNSF 1,100,000 1,100,000 Anticipated Funding Subtotal: 700,000 4,100,000 661,400 5,461,400 TOTAL SECURED AND ANTICIPATED AMOUNTS 1,430,500 1,822,600 10,100,000 661,400 14,014,500 Estimated Cost (Funds Needed)* Prior Years Activity (Actual) 2010 2011 2012 Total Pre-Design Engineering 250,000 250,000 Design Phase: Design Engineering -Consultant Costs 657,000 1,140,000 99,300 1,896,300 Right of Way Plans and Parcel Calcs -Consultant Costs 100,000 100,000 Design Engineering -City Costs 69,000 50,000 50,000 169,000 King County Sewer Relocation: KC Feasibility Study -City Costs 1,500 1,500 KC Feasibility Study -Consultant Costs 40,000 10,000 50,000 KC Sewer Relocation Design -Consultant Costs 169,000 169,000 KC Sewer Relocation Design -City Costs 15,000 15,000 Design Subtotal 767,500 1,484,000 149,300 2,400,800 * Costs do not include the Auburn Black Diamond Road By-Pass Road W0301-4A Page 1 of 2 BUDGET STATUS SHEET Project No: C201A Project Title: M Street SE Grade Separation Project Project Manager: Jacob Sweeting Date: February 22, 2010 Estimated Cost (Funds Needed)* Prior Years Activity (Actual) 2010 2011 2012 Total Right-of-Way Phase: BNSF and WSDOT Permits 2,500 2,500 Property Acquisition 305,500 3,904,500 4,210,000 ROW Support -Consultant 267,000 267,000 ROW Appraisals and Title Reports 125,000 125,000 ROW Subtotal 700,000 3,904,500 4,604,500 Construction Phase: Construction Estimate 6,000,000 6,000,000 12,000,000 Construction Contingency (15%) 900,000 900,000 1,800,000 Construction Engineering 100,000 100,000 200,000 State (Permits, Plan Review) 10,000 10,000 Construction Subtotal 7,010,000 7,000,000 14,010,000 PROJECT TOTAL ESTIMATED COSTS 1,017,500 2,184,000 11,063,800 7,000,000 21,265,300 * Costs do not include the Auburn Black Diamond Road By-Pass Road 102 Arterial Street Bud et Status Prior Years 2010 2011 2012 Total **Funds Budgeted or Anticipated (1,430,500) (1,822,600) (10,100,000) (661,400) (14,014,500) Funds Needed 1,017,500 2,184,000 11,063,800 7,000,000 21,265,300 Project Contingency (413,000) Funds Required 361,400 963,800 6,338,600 7,250,800 in the Budget Status Sections indicates Money the City has available. 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