HomeMy WebLinkAboutZipper Zeman Associates Inc AG-C-219
2006 AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-219
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and ZIPPER ZEMAN ASSOCIATES, INC., whose address is 18905 _ 33rd
Avenue West, #117, Lynnwood, Washington 98036, hereinafter referred to as
"CONSULTANT."
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1. SCOPE OF WORK.
The CONSULTANT will provide on-call geotechnical and environmental
investigation and analysis including, but not limited to, the review of existin~~
geotechnical and environmental information, subsurface exploration by the
CONSULTANT or their subcontractor, soil sampling and testing, groundwa1ter
measurement and testing, soil property analyses, and documentation and report
preparation for the results of these tests and analyses.
The CONSULTANT, on a project basis, will be given individual task assignments
(see Exhibit A, Sample Task Assignment) for work related to geotechnical and
environmental investigation and analysis. These task assignments will describe the
work to be completed, completion dates, and compensation amount. An approved task
assignment shall be required between the CONSULTANT and the City prior to
commencing any work for any individual task.
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Agreement for Professional Services AG-C-219
December 19, 2005
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2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY. All work under this Agreement shall be eompleted by
December 31,2006.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT. A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The CONSULTANT shall be paid by the CITY based upon the fees included for
each individual approved task assignment. These fees will be " not to eXCEled" lump
sum figures based on the Fee Schedule outlined in Exhibit B for work performed under
this Agreement. Exhibit B is attached hereto and by this reference made part of this
Agreement. Compensation shall include all consultant expenses including, but not
limited to, overhead, profit, and direct non-salary costs and shall not exceed that
amount shown on each approved individual task assignment under this contract. The
total amount of the agreement shall not exceed $50,000.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being exp€!nded on
such services.
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Agreement for Professional Services AG-C-219
December 19,2005
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4. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for thE~
performance of any work under this AGREEMENT without prior written permission of
the CITY. No permission for subcontracting shall create, between the CITY and
subcontractor, any contractor or any other relationship.
Compensation for any subconsultant work is included in Section 3 of this
Agreement and all reimbursable direct labor, overhead, direct non-salary costs and
fixed fee costs for the subconsultant shall be substantiated in the same manner as
outlined in Section 3. All subcontracts exceeding $10,000 in cost shall contain all
applicable provisions of this AGREEMENT.
5. RESPONSIBILITY OF CONSULTANT.
The CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, dE~signs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSUIL TANT shall
perform its services to conform to generally-accepted professional geotechnical
engineering standards, geologic standards, and the requirements of the CITY.
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval 0Ir
acceptance of, nor payment for, any of the services shall be construed to operate as a
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Agreement for Professional Services AG-C-219
December 19, 2005
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waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement to the full extent of the law.
6. INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injul"ies,
damages, losses, or suits, including attorney fees, arising out of or resultin!~ from the
acts, errors or omissions of the CONSULTANT in performance of this Agreement,
except for injuries or damages caused by the sole negligence of the CITY.
7. INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an indHpendent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY.
8. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Aglreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
CONSULTANT'S maintenance of insurance as required by the Agrel3ment shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity.
CONSULTANT shall obtain insurance of the types and in the amounts described
below:
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Agreement for Professional Services AG-C-219
December 19,2005
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a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of $1 ,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b. Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, opE3rations,
independent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general a!~gregate.
The CITY shall be named as an insured under the CONSULTANT'S
Commercial General Liability insurance policy with respect to the work
performed for the CITY using the applicable ISO Additional Insur,ed
endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
d. Professional Liability insurance appropriate to the CONSULTANT'S
profession, with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit.
The insurance policies are to contain, or be endorsed to contain, the following
proviSions for Automobile Liability, Professional Liability, and Commercial General
Liability insurance:
a. The CONSULTANT'S insurance coverage shall be primary insurance as
respects the CITY. Any insurance, self insurance, or insurance pool
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Agreement for Professional Services AG-C-219
December 19, 2005
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coverage maintained by the CITY shall be excess of the CONSULTANT'S
insurance and shall not contribute with it.
b. The CONSULTANT'S insurance shall be endorsed to state that Goverage
shall not be cancelled by either party, except after thirty (30) days prior written
notice has been given to the CITY by certified mail, return receipt requested.
All insurance shall be obtained from an insurance company authorized to do
business in the State of Washington. Insurance is to be placed with insurers with a
current A.M. Best rating of not less than A-:VII.
The CONSULTANT shall furnish the City with certificates of insuranGe and a
copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance coverage requirE~d by this
section, before commencement of the work. The CITY reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the CITY at
any time. The CITY will pay no progress payments under Section 3 until the
CONSULTANT has fully complied with this section.
9. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or
where there is the presence of any sensory, mental or physical handicap.
10. OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated,
prepared or obtained as part of providing services under the terms of this A'greement by
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Agreement for Professional Services AG-C-219
December 19, 2005
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the CONSULTANT, shall belong to and shall remain the property of the CITY OF
AUBURN. In addition, the CONSULTANT agrees to maintain all books and records
relating to its operation and concerning this Agreement for a period of six (16) years
following the date that this Agreement is expired or otherwise terminated. The
CONSULTANT further agrees that the CITY may inspect any and all documents held by
the CONSULTANT and relating to this Agreement upon good cause at any reasonable
time within the six (6) year period. The CONSULTANT also agrees to provide to the
CITY, at the CITY'S request, the originals of all drawings, documents, and items
specified in this Section and information compiled in providing services to the CITY
under the terms of this Agreement.
11. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction; violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
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Agreement for Professional Services AG-C-219
December 19, 2005
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(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph U(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
12. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
13. GENERAL PROVISIONS.
13.1. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
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Agreement for Professional Services AG-C-219
December 19,2005
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13.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County" Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed diligently with the performance of the services and obligations herein.
13.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstandin!~ such
dispute or conflict, the CONSULTANT shall continue to make a good faith ,effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
13.4. The CITY and the CONSULTANT respectively bind themselvHs, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
13.5. This Agreement represents the entire and integrated AgreemHnt between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT.
13.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys f€!es and
expenses and court costs shall be paid to the substantially prevailing party.
13.7. The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
13.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
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Agreement for Professional Services AG-C-219
December 19,2005
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13.9. This Agreement shall be administered by David C. Williams on behalf of
the CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY.
Any written notices required by the terms of this Agreement shall be served on or
mailed to the following addresses:
City of Auburn
Attn: William S. Helbig
25 W Main Street
Auburn W A 98001
Phone: 253.288.3142
Fax: 253.931.3053
E-mail: whelbia@auburnwa.aov
Zipper Zeman Associates, Inc.
Attn: David C. Williams
18905 - 133rd Avenue West, #117
Lynnwood,WA 98036
Phone: 425.771.3304
Fax: 425.771.3549
E-mail: dave.williams@zipP€!rzeman.com
13.10. All notices or communications permitted or required to be given under
this Agreement shall be in writing and shall be delivered in person or deposited in the
United States mail, postage prepaid. Any such delivery shall be deemed to have been
duly given if mailed by certified mail, return receipt requested, and addressE3d to the
address for the party set forth in 13.9 or if to such other person designated by a party to
receive such notice. It is provided, however, that mailing such notices or
communications by certified mail, return receipt requested is an option, not a
requirement, unless specifically demanded or otherwise agreed.
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedurE3 set forth in
this section of the Agreement.
13.11. This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when onl3 or more
counterparts have been signed by each of the parties and delivered to the other party.
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Agreement for Professional Services AG-C-219
December 19, 2005
Page 1 0 of 11
ATTEST:
~~
Danielle E. Daskam, City Clerk
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Agreement for Professional Services AG-C-219
December 19,2005
Page 11 of 11
Peter B. Lewis, Mayor
Date
JAN 9 2006
_.-/'
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~EMAN ASS~TESQ;C.
Y: iJYC)C. i). {lNlAb-
Title: ~g~, ~
Federal Tax 10 # ~}..-- &-(_
EXHIBIT A
SAMPLE TASK ASSIGNMENT
AGREEMENT #: AG-C-xxx
TASK #: xxx-XXXX-XXJ~
CONSULTANT:
PROJECT #/Name:
The general provisions and clauses of the Agreement referenced above shall be in full force
and effect for this Task Assignment.
Location of Project:
Maximum Amount Payable per this Task Assignment: $
Completion Date:
Scope of Work:
Approvals
Consultant Project Manager:
Signature:
Date:
City Project Manager:
Signature:
Date:
City Mayor, if Task Assignment is over $5,000:
Signature:
Date:
Note: If this task assignment is over $25,000 then it must go before the appropriab3 Committee
and City Council for approval prior to the Mayor's signature.
Exhibit A
Agreement No. AG-C-219
Page 1 of 1
EXHIBIT B
FEE SCHEDULE
ZIPPER ZEMAN ASSOCIATES, INC.
CHARGES: Charges for employees are determined by the hourly rates listed below.
Charaes for reimbursable expenses are soecified below or in individual task order prooosals.
Labor Category Rate Expense Category Rate
:qulpment enta 1st
Equipment Rate Equipment Rate
Disposable Bailer $ 2.00 each Horiba $ 75.00/ day
Digital Camera $ 20.00 I day Level $ 30.00 / day
DCP $ 20.00 / day Mini Rae $ 75.00 / day
Slope Indicator (Digitilt) $ 100.00 I day Nuclear Densometer $' 25.00 / day
Distance Measurer $ 5.00/ day Peristaltic Pump $ 50.00 / day
Hand Auger $ 20.00/ day Water Level Indicator $ 20.00 / day
Hep Vac. $ 30.00 / day
Clerical
Technician/Drafting
Field Engineer/Geologist
Staff Engineer/Geologist
$ 44/hour
$ 65/hour
$ aO/hour
$ gO/hour
Project Engineer/Geologist
$ 104/hour
Senior Engineer/Geologist
Associate
Principal
Expert Witness (4-hr min)
$114/hour
$126/hour
$155/hour
175%
Base Rate
E
Exhibit B
Agreement No. AG-C-219
Page 1 of 1
Equipment Rental
Mileage
Outside Copies
Transportation by Public
Carrier
Outside Services or
Subcontractors
Materials and Supplies
Pe!r Schedule
$0.445/mile
Cost + 10%
Cost + 10%
Cost + 10%
Cost + 10%
R
I L.
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
· On CONSULTANT letterhead.
· A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
· Internal invoice number and/or sequential numeric number (Le.: progress payment # 10).
· Invoice date.
· Period of time invoice covers.
· Consultant Agreement # (Le.: AG-C-115).
· Project number(s) listed (Le.: PR562).
· CITY'S project manager listed.
· The hour(s) per person broken down by task(s) (attach timesheets, spreadshElet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: dE~sign,
right-of-way, or construction) or task order number.
· Direct salary (base salaries)
· Indirect salary (benefits)
· Direct non-salary (Le.: mileage, reproduction fees (Le.: printing, copying), communication
fees (Le.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of at task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
· Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
· Percentage of work completed to date compared to total amount of work (if required by the
project manager).
· Status of Management Reserve Fund (MRF) (Le.: a certain task) until we can !~et an
amendment in place.
· Invoices for previous year are due by January 15th.
· For grant/special funded projects there might be other special information needed,
reference the LAG manual.
Consultant Invoices
Agreement No. AG-C-219
Page 1 of 2
SAMPLE INVOICE
City of Auburn
25 West Main
Auburn WA 98001
Attn: Scott Nutter (Project Engineer)
Agency Agreement #: AG-C-010
Invoice #: 5222
Progress Payment #: 2
Invoice Date: February 10, 2002
Project Name: Thomas Nelson Farm
Project #: PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charae 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processina 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Multi Iier
x1.1
x1.1
x1.1
Amount
$ 7.59
$ 33.00
$ 31.90
$ 72.49
Consultant Total:
$
821.49
SUB CONSULTANTS (see attached documentation)
Subconsultant Hours Hourlv Rate Amount
ABC Environmental, Inc., Civil Enaineer 10 $ 100.00 $ 1,000.00
Electrical Consultina, Electrical Enaineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical EnQineer 10 $ 100.00 MRF 1,000.00
MovinQ Company, MovinQ Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subtotal x 1.1 Multiplier $ 2,860.00
Subconsultant Total:
$ 2,860,00
..-..-..-----.------____u____n___________.____h__________.._u_____.-..-..----..-h--_-..---_u_.__.._u_.._.._______._____h_.._u----..-------.--.._h____..___...__..____u_.._.__h_..________._
.!Q!~l:n~.Y-~.-T~~.~._~~~Q!.~.~._n_n_h_n_n__._n_.._n_..-n-hhn-n-.._n____n_h_n_hh___n____n_____._nh___..h___n_.._._n----...~.-}-!.~~~~~~_h__._n_
CONTRACT BREAKDOWN
Amount Total Invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Expended ComplE~ted Remainina
Original
Contract $ 22,000.00 $ 1,025.00 $ 2,681.49 $ 3,706.49 20% 25% $ 18,293.51
MRF* 2,500.00 0.00 1,000.00 1,0000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,681.49 $ 4,706.49 $ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1/10/01 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-219
Page 2 of 2