HomeMy WebLinkAboutITEM III-C
CITY OF AUBURN
A-J, TYOFFUBLICWORKSCOMMITTEE
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March 1, 2010
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1. CALL TO ORDER
Chair Sue Singer called the meeting to order at 330 p.m. in Council Chambers, located on the first
floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee members present
were: Sue Singer, acting as Committee Chair in the approved absence of Chairman Rich Wagner,
Member Bill Peloza, and Councilmember John Partridge. Also present during the meeting were:
Mayor Pete Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis
Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Maintenance and
Operations Manager Randy Bailey, Project Engineer Ryan Vondrak, Street Systems Engineer Seth
Wickstrom, Project Engineer Jacob Sweeting, Traffic Engineer Pablo Para, Transportation Planner
Joe Welsh, Engineering Aide Amber Mund, Storm Drainage Engineer Tim Carlaw, Water Quality
Control Coordinator Chris Thorn, Environmental Planner Jennifer Shih, Senior Planner Chris
Andersen, City Attorney Dan Heid, Financial Planning Manager Karen Jester, Director of Human
Resources Brenda Heinemann, Citizens Mara Heiman, Nick Perius, and Wayne Osborne, and
Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Peloza, seconded by Member Partridge, that the Committee approve
the Public Works Committee minutes for date, February 16, 2010.
Chair Singer asked that "or higher retaining wall on the east side" be included at the end of the
sentence "The project is maximizing the area between the existing steep slope and the
wetlands, any widening in the future will likely impact the wetlands and require significant
wetland mitigation," page 5, paragraph 3.
Motion carried 3-0.
B. PERMISSION TO ADVERTISE FOR BIDS FOR PROJECT NO CP0762, lES GOVE
NEIGHBORHOOD IMPROVEMENTS - PHASE 2
Project Engineer Vondrak was present. Chair Singer asked if there has been any progress
made regarding the line of sight issue in the area. Mayor Lewis responded that staff is working
on the issue.
It was moved by Member Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council grant permission to advertise for bids for Project No. CP0762, Les Gove
Neighborhood Improvements - Phase 2.
Motion carried 3-0.
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Public Works Committee Minutes March 1, 2010
DRAFT MINUTES
C. APPROVE CHANGE ORDER NO. 2 TO CONTRACT NO. 09-08 FOR PROJECT NO. CP0904,
2009 CITYWIDE SIDEWALK REPAIR PROJECT
Street System Engineer Wickstrom answered questions asked by Chair Singer regarding the
Budget Status Sheet. Wickstrom confirmed that the remaining funds from 2009 will be carried
forward to 2010.
Member Peloza commented on an area of sidewalk on SE 1121h Street that is in need of repair.
Street System Engineer Wickstrom asked that Member Peloza send the pictures and
information about the location to him to be added to the list of potential repair locations. Chair
Singer recommended a method for citizens to report sidewalks in need of repair be generated.
, Mayor Lewis said he would look into it.
Street System Engineer Wickstrom answered questions asked by Councilmember Partridge
about the difference between Change Order No. 1 and Change Order No. 2.
Councilmember Partridge asked how sidewalks are chosen to be included in the project.
Assistant Director/City Engineer Selle responded that Maintenance and Operations staff provide
input regarding sidewalk conditions, as well as Council, other City staff, and citizens. Selle
discussed how locations are prioritized. Councilmember Partridge asked if there was data that
reports how many miles of sidewalk have been repaired to date. Street System Engineer
Wickstrom will provide a map.
, It was moved by Member Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council approve Change Order No. 2 to Contract No. 09-08 for Project No.
CP0904, 2009 Citywide Sidewalk Repair Project.
Motion carried 3-0.
D. APPROVE AMENDMENT NO. 2 TO CONSULTANT AGREEMENT NO. AG-C-344 WITH CH2M .
HILL FOR ENGINEERING SERVICES FOR PROJECT NO. C201A, M STREET SE GRADE
SEPARATION PROJECT
Project Engineer Sweeting presented an enlarged map of the project area to the Committee.
Sweeting explained the amendment to the consultant agreement includes Right-of-Way
negotiations and the design of the King County sewer line relocation. Chair Singer verified that
King Country is funding the relocation. Sweeting confirmed and stated the City is relocating a
storm drain line in the same location as the King County sewer line and there will be cost
savings for the City.
The Committee and Project Engineer Sweeting reviewed the project map. Project Engineer
Sweeting answered questions asked by Councilmember Partridge regarding property
acquisition. Project Engineer Sweeting briefly discussed relocation assistance for property
owners affected by the project. Sweeting discussed the term "true cost estimate," following
questions asked by Member Peloza.
Assistant Director/City Engineer Selle discussed the extension of the scope of the consultant
contract, following questions asked by Councilmember Partridge. Chair Singer asked if the
Consultant or City staff will be contacting property owners about property acquisition. Project
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Public Works Committee Minutes March 1. 2010
DRAFT MINUTES
Engineer Sweeting stated that staff has been in contact with several of the property owners
however the Right-of-Way negotiations will be handled by the consultant.
Chair Singer asked when the last neighborhood meeting regarding the project was held.
Sweeting answered that there was a meeting in October 2009.
It was moved by Member Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council approve Amendment No. 2 to Consultant Agreement No. AG-C-344 for
, Project No. C201A, M Street SE Grade Separation Project.
Motion carried 3-0.
III. ISSUES
A. RESOLUTION NO. 4567 AUTHORIZING THE MAYOR TO EXECUTE AN INTERAGENCY
AGREEMENT WITH KING COUNTY FOR THE PURPOSE OF COMPLETING THE
RELOCATION OF A COUNTY SANITARY SEWER LINE FOR THE M STREET GRADE
, SEPARATION PROJECT C201A
Project Engineer Sweeting explained that Resolution No. 4567 allows the City to accept the
funds from King County for the design work for the sewer line relocation.
It was moved by Member Peloza, seconded by Councilmember Partridge, that the Committee
recommend Council adopt Resolution No. 4567.
Motion carried 3-0.
IV. DISCUSSION AND INFORMATION
A. ORDINANCE NO. 6289 FOR RIGHT-OF-WAY VACATION NO. V4-09 - THE ALLEY LOCATED
SOUTH OF WEST MAIN STREET AND WEST OF G STREET SW
Engineering Aide Mund presented Ordinance No. 6289, which will be going forward for adoption
at the Council Meeting and explained there was an agenda item modification that changed the
Public Benefit section of the Right-of-Way Vacation Staff Report and the third bullet point, which
reads: "This street vacation would assist the applicant in the expansion of their plant, allowing
them to streamline their operations and increase production which could result in a potential
sales tax revenue increase." Mund distributed updated copies of the Staff Report.
Mund responded to questions asked by Chair Singer regarding past submittals for Right-of-Way
Vacation made by the applicant.
Assistant Director/City Engineer Selle discussed the City cost to process Right-of-Way Vacation
applications and the application process following questions asked by Councilmember
Partridge.
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Public Works Committee Minutes March 1, 2010
DRAFT MINUTES
B. ORDINANCE NO. 6295 AMENDING CITY OF AUBURN FLOODPLAIN AND FLOOD HAZARD
REGULATIONS CURRENTLY SPECIFIED IN CHAPTER 15.68 (FLOOD HAZARD AREAS) OF
THE AUBURN CITY CODE AND REFERENCED IN TITLES 14, 16, 17, AND 18 OF THE
AUBURN CITY CODE
Senior Planner Andersen and Environmental Planner Shih presented draft Ordinance No. 6295.
Andersen provided a background summary about the National Flood Insurance Program
(NFIP)/ Endangered Species Act (ESA) requirements that the City is being required to
incorporate as part of its Floodplain Development Regulations. Andersen reported that since
the joint Public Works Committee/Planning and Community Development Committee Meeting,
February 3, 2010, there has been a public information open house held February 18, 2010 at
Cascade Middle School and the Planning and Community Development Committee was briefed
on the open house on February 22, 2010. On February 23, 2010 the Planning Commission held
a Public Hearing on the proposed amendments in Titles 14 through 18. There is no status
change in regard to the final model ordinance from Federal Emergency Management Agency
(FEMA). The model ordinance has not been release for public comment and there have been
no changes in the status of the revised FEMA Floodplain Maps.
Senior Planner Andersen reviewed the materials that were included in the Public Works
Committee Members' agenda packets.
Environmental Planner Shih reviewed the Draft Ciry of Auburn Regulatory Floodplain Map with
the Committee, at the request of Chair Singer. Senior Planner Andersen pointed out that in
some areas on the map, the geography regulated is increased. Andersen explained that in the
blue, red, and orange areas indicated on the map, there will likely be additional assessments
required for large scale development and additional mitigation requirements.
Councilmember Partridge asked which of the regulations and requirements will be enforced on
a City or Federal level. Senior Planner Andersen answered the City of Auburn will enforce the
regulations, as adopted, and FEMA will evaluate the City's adopted regulations, but staff is not
sure what process will be used for the evaluation. The Committee and staff discussed the
process City staff used to incorporate the NFIP requirements into the existing City Code.
Member Peloza asked for the ordinance number which established the moratorium. City
Attorney Heid responded that there was a resolution adopted to establish the moratorium which
was amended to extend the moratorium. Member Peloza asked if when the moratorium is lifted,
City staff will begin processing development permits, as stated in page 2 or the ordinance.
Mayor Lewis answered that was correct with the adoption of Ordinance No. 6295.
City Attorney Heid answered questions asked by Member Peloza about the language on page 4
Section 11.
Senior Planner Andersen stated that the language in the draft amendments represents the
minimum requirements that FEMA has conveyed to the City. Andersen discussed the some of
the triggers for impact assessment. Chair Singer stated that her preference would be to
incorporate the minimum requirements and then increase the regulations if necessary.
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Public Works Committee Minutes March 1. 2010
DRAFT MINUTES
C. NPDES 112009 ANNUAL REPORT
Storm Drainage Engineer Carlaw distributed an updated copy of the Stormwater Management
Program Report to the Committee. Carlaw stated the public review period will begin shortly
following the conclusion of the discussion at the Public Works Committee Meeting and the
report will be posted on the internet for that review. The 2010 Stormwater Management
Program outlines how the City will address the NPDES II permit requirements for the reporting
year of 2010 and is also part of the 2009 Annual Report. Carlaw said the Annual Report will be
reviewed at the Planning and Community Development Committee Meeting on March 8, 2010
and then brought back to the Public Works Committee Meeting for action and Council for
adoption on March 15, 2010. Water Quality Program Coordinator Thorn discussed the
difference between the copy of the Annual Report that was included in the agenda packet and
the updated copy that was distributed by Storm Drainage Engineer Carlaw.
Water Quality Program Coordinator Thorn explained that the 2009 Annual Report and the 2010
Stormwater Management Program were due to be submitted to the State Department of
Ecology by March 39, 2010.
Chair Singer asked if staff felt there were any areas of concern that may be brought fonvard by
the public during the review period. Thorn answered he did not anticipate much public
response.
D. CAPITAL PROJECT STATUS REPORT
Item 2- CP0762 - Les Gove Neiqhborhood Improvements - Phase 1: Member Peloza asked
when the punchlist work will be completed. Assistant City Engineer Gaub answered that some
of the work is weather dependent and is almost complete.
Item 20 - CP0820 - 2008 Siqnal Improvement Proiect: Assistant City Engineer Gaub stated
that the project started design in 2009 with the intent to start construction in 2010 but the budget
for the project was reduced and construction will probably begin in a later year, following
questions asked by Member Peloza.
Item 27 - CP0909 - Academv Booster Pumq Station: Member Peloza commented on the
status stating that the consultant work is underway, but construction was deferred to 2011.
Assistant City Engineer Gaub explained that the project and Project No. CP0909, Lakeland Hills
Booster Pump Station were previously shown as one project; however since the Lakeland Hills
site is moving forward to construction this year, the projects were divided into two separate line
items on the Capital Project Status Report to better reFlect the status of the individual projects.
Item 29 - C518A - Downtown Water Qualitv Facilitv: Member Peloza asked if staff anticipated
a start year for the project. Assistant City Engineer Gaub answered that the staff will be
bringing the project back to the Committee for further discussion based on the feasibility report.
Item 31 - CP0624 - Well 5 Rehabilitation: Member Peloza asked when the consulting scoping
work will be complete. Assistant City Engineer Gaub stated the consultant agreement will
probably be brought to the Committee for action later in Spring or Summer 2010.
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Public Works Committee Minutes March 1, 2010
DRAFT MINUTES
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 421 p.m.
Approved this day of , 2010.
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
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