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WASH[NGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Award Contract No. 10-01
Date: March 8, 2010
Department:
Attachments: Budget Status Sheet,
Budget Impact:
Public Works
Bid Tab Summa & Ma
$ 0
Administrative Recommendation:
City Council award Contract 10-01, Project No. CP0817 - 2009 Sewer and Storm Station Replacement -
Phase A, Dogwood Sewer Station to Hoffman Construction, Inc. on their low bid of $670,418.25 plus WA
state sales tax of $63,689.73 for a total contract rice of $734,107.98.
' Background Summary:
The Phase A construction contract includes decommissioning the existing Dogwood Station and replacing
it with a new station that meets current standards. The new station will include measures to reduce
maintenance costs and improve safety including a backup generator, maintenance vehicle parking,
SCADA telemetry, safety fencing and bollards, and an improved underground access tube for the station
that includes fall protection. Phases B and C are for the Ellingson Sewer and White River Storm Pump
Stations respectively, and will be bid separately at a later date.
It is anticipated that the excavation and construction of the pump station will require the closure of
Dogwood Street SE for up to two weeks. Detour routes, signage, and advance public notification will be
provided.
The estimated total Phase A costs are $1,335,000. The 431 Sewer Fund currently allocates $834,350 in
the 2009 - 2010 budget and $1,591,400 in 2011 per the CFP, totaling $2,425,750 for Phase A. $500,700
will be transferred from the Phase B portion of the overall project to Phase A in 2010 so that Phase A
construction can be completed in 2010. The Phase A funds remaining after construction will be
transferred to Phase B for 2011. Construction on Phase B is expected to start in late 2010 and continue
through 2011.
W0315-4
04.6.3 CP0817
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
O Building p M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board EDPublic Works
❑ Legal ❑ Police
p Planning Comm. ❑ Other
0 Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wa ner
Staff: Dowd
Meeting Date: March 15, 2010
Item Number: V.C.2
AUBURN *MdRE THAN YOU 1MAGINED
BUDGET STATUS SHEET
Project No: CP0817 Project Title: 2009 Sewer and Storm Replacement Project - Dogwood and
Ellingson Sewer Stations
0 Consultant Agreement
Initiation Date:12/15/2008 Q Permision to Advertise Date: March 5, 2010
Advertisement Date: 2/16/2010 0 Contract Award
Award Date: Q Change Order Approval
~ Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
2009
2010
2011
Future Years
Total
431 Fund - Sewer (Dogwood)
431 Fund - Sewer (Ellingson)
346,550
250,000
487,800
1,979,800
1,591,400
106,100
2,425,750
2,335,900
Total
596,550
2,467,600
1,697,500
0
4,761,650
Estimated Cost Funds Needed) - Do wood Station, Phase A
Activity
2009
2010
2011
Future Years
Total
Design Engineering - City Costs
15,000
20,000
35,000
Design Engineering - Consultant Costs
285,000
182,000
467,000
Construction Contract Bid
734,108
734,108
Authorized Contingency
73,400
73,400
Construction Engineering - City Costs
25,000
25,000
Total
300,000
1,034,508
0
0
1,334,508
Estimated Cost (Funds Needed) - Ellingson Station, Phase B
Activity
2009
2010
2011
Future Years
Total
Design Engineering - City Costs
15,000
25,000
40,000
Design Engineering - Consultant Costs
140,000
344,530
484,530
Property Acquisition - PSE Easement
50,000
50,000
Construction Estimate
1,900,000
1,900,000
Construction Contingency (25%)
430,000
430,000
Construction Engineering - City Costs
25,000
25,000
Construction Engineering - Consultant Costs
15,000
15,000
Total
155,000
419,530
2,370,000
0
2,944,530
431 Sewer Budget Status
2009
2010
2011
Future Years
Total
Funds Budgeted
(596,550)
(2,467,600)
(1,697,500)
0
(4,761,650)
Funds Needed
455,000
1,454,038
2,370,000
0
4,279,038
Project Contingency
141,550
1,013,562
0
0
482,612
Funds Required
0
0
672,500
0
' 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
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