HomeMy WebLinkAboutITEM VIII-B-6ACI T Y OF ~~U~~N AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Resolution No. 4579
Date: March 9, 2010
Department:
Attachments: Resolution No. 4579, UTC
Budget Impact:
Public Works
Order (TR-100193) & Project Agreement
$ 0
dated Februa 26, 2010, Vicini Ma
Administrative Recommendation:
City Council adopt Resolution No. 4579.
Background Summary:
On January 29, 2010, the City of Auburn applied for a grant with the Washington Utilities and
Transportation Commission (UTC) to fund instaliation of battery back-up power systems for the traffic
signals at three crossings in the City. The crossings are identified as West Main and C Street Southwest;
3rd and C Street Northwest; and 37th and B Street Northwest in the City of Auburn. Each crossing is
located within 150 feet of a BNSF Railway railroad crossing. Each intersection includes interconnection
between the BNSF railroad signals and the City's traffic signals.
On February 26, 2010, the UTC notified the City of being awarded a grant in the amount of $20,000. The
total ask to the UTC was to authorize an expenditure of $20,000 from the Grade Crossing Protective
Fund (GCPF) to pay for a portion of the cost to instaii the battery back-up system. The approximate cost
of the project is $39,600. For costs exceeding $20,000, the City has approximately $19, 600 in FY2010
to complete this project.
The proposed back-up power systems will provide power to the traffic signals if there is a power outage.
Without consistent power, the traffic signal preemption will cease communicating with the raiiroad signals
thus creating the potential for traffic to back-up over the railroad crossings. The railroad signals already
have a battery back-up system maintained by BNSF Railway.
Pursuant to the project agreement, all work must be completed no later than December 31, 2010.
W0315-9
04.9, 04.5
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport 0 Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
0 Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board OPublic Works
Z Legal ❑ Police
❑ Planning Comm. ❑ Other
0 Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until / /
Tabled Until
Councilmember: Wa ner
Staff: Dowd
Meetin Date: March 15, 2010
Item Number: VI11.6.6
AUBLTR.N * MORE THAN YOU IMAGINED
RESOLUTION NO. 4579
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO ACCEPT
GRANT FUNDING FROM THE WASHINGTON
STATE UTILITIES AND TRANSPORTATION
COMMISSION - GRADE CROSSING PROTECTIVE
FUND
WHEREAS, the City of Auburn is proposing to install battery back-up
power systems for traffic signals at three crossings in the City to improve
pedestrian and vehicular safety at each location. The crossings are identified
as West Main and C Street Southwest; 3rd and C Street Northwest; and 37th
and B Street Northwest in the City of Auburn; and
WHEREAS, on January 29, 2010 the City of Auburn submitted a grant
application to the Washington State Utilities and Transportation Commission
Grade Crossing Protective Fund to partially fund the installation of these battery
back-up systems; and '
WHEREAS, on February 26, 2010, the Washington Utilities and
Transportation Commission awarded the City a Grade Crossing Protective
Fund grant for the amount of $20,000 with no required local funding match for
construction of the project; and
WHEREAS, the Washington Utilities and Transportation Commission is
an agency of the State of Washington having jurisdiction over public railroad-
Resolution No. 4579
March 15, 2010
Page 1 of 5
highway grade crossings within the state of Washington, and authority to
approve and administer disbursements from the Grade Crossing Protective
Fund; and
WHEREAS, it is in the best interest of the City to use State monies to finance
capital improvements to the transportation system; and
WHEREAS, the Washington Utilities and Transportation Commission
requires a Local Agency Agreement to utilize Grade Crossing Protective funds
for the project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is hereby authorized to execute a Local Agency
Agreement between the City and Washington Utilities and Transportation
Commission for the Construction phase in the total amount of $20,000, in
substantiai conformity with the agreement attached hereto, marked as Exhibit
"A" and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Resolution No. 4579 `
March 15, 2010
Page 2 of 5
Dated and signed this day of , 2010.
CITY OF AUBURN
Peter B. Lewis
Mayor
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
~
~ Daniel B. Heid, City Attorney
Resolution No. 4579
March 15, 2010
Page3of5
Exhibit "A"
PROJECT :1GREE\fE\ I' GIUDE CROSSL\G PROTECTIVE F[1-D Docke[ No.: TA•100193
Coumris>ion dpprocal Datz: Febmary 26. ?0I0 .
A. P.4RTIES OF THE :\GREENfE\°I
This project srant agreemem (agxeement) is zntzrzd'urto bzraeen tlx R'ashuigron
titilitizs aiid Traiisportation Coimnissiai (UTC). P.O. Bos 47250. Otympia.
. Washine[on 9S504•72SO an<I thn Cirv of Aubum. 25 \Vzst \4ain Snzzt. aubumx
wZSUinsron 95001. aiid shall be bindi~v upon dhe agents anA all persons acciiv by or
ilu~ousli the panies. ` _
B. PURPUSE OF THE AGREEMEN'I'
This asreemzut sets oui thz temis nnA conditions bv w9uch m'uits arz madz froiu t6z
Grode Cro;sins Prro2ctive Fund. Tliese snants ore advffiiis[ered by tlhe LTTC ro tliz
srnntzz for pocket \o. TR-lOGl93. idzntified aUove.
C. DESCRIPTION OF PROJECT
TR• 100193 inrolces installine battery buck-ap po~~'er systznu for die trnific sisnals at
tlu~ez crossu~gs %+~idi intzrconmzetion betwezn tlie raihoad and haftic sigiials. Thz
crossuiss m'z iAen[ified as USDOT 055655A. 085652E. aiid OSi64 iH. The crossines
are located at West blain and C Strzzt Sonthwzst: 3i° aiid C Snze[ Nordnsesr. aiid
; i'6 Stree[ aiid B Strzzt Nor[hn'est anA BVSF Raila-av s tracAs in the Ciry of.Aubimi
in I:ins Counrv. R'ashiueton.
D. PERIOD OF PERFOR\fAVCE
Thz projzct rzimbursement pznod s6n11 besin on Fzbniaiy 26, ?OlR nnd end
Dzczmbzr ? 1. 2010. \o espendinuz mndz beforz or nfter dns pzriod is elisible for
reimbmsemzni unless incorporated by writtzn amenAnrent into dii5 apzement.
. E. PROJECT FU'NDIXG
. Total eran[ hmdino mvarded by t6e UTC. for dtis proizct sltall no[ excxd S20,000.
The ro[nl approxinittz cost of tliz project is 539,600. Tliz Ciry of Aubwn is
contributine 519.600 to%%arA thz project. The eihntee shall bz rzspoiuibie for all
additional costs.
F. RiGHTS AVD OBLIGATIONS
All rielus and oblisntions of Uie paniz> to this aereemznt arz subjzct ro tlus agrezmzn[
anA it; attaclunencs. indudine [Il2 _°_I'a11f22'S appIlCB[101L CO11ll1ll551011 Or(I2ti 211d II12
etneral procisions. all of which nre attaclted aiid 'vuojporared inro tltis agrzemz»c ,
Esczpc as lmrovideA. no aleeration of any of tliz tzims or conditions of diis aazzinznt
will be rffective unless providzd in wricuig. All alceratioiu nuut Uz signed f'y bodl
,,,rrie:
Resolution No. 4579
March 15, 2010
Page 4 of 5
Tliz eiantee has read. hdly unAzrstands aiid a-zrzes to be bounA by all teivis and
conditions in tlhese docmnzn[s.
G. COY(PLLIVC'E \i'ITH APPLICABLE STAILTES. RliLES. AND UTC POLIC'IES
This asreement is ?ovtntzd b}•. vtA die mntze shall comply with. all applicablz state
and federal laws nnd resulations. indudvuz RCNV 3 IS3.2Sl. [he pablislieA agzncy
nilzs in 4SO-62 \VAC. aiid thz conunission's order in this maner which are
uuoryorarecl by chis reference as ii fully set fortli.
H. PROJECTGRA\T.4GREEME\TREPRESE\TATI\'E
All written conumwicuions sent to Uiz mntze un(ier ihis amezment xcill bz
ad(hzsszd aiid dzlictrtd to:
Ciry of Aubum Utilities aiid Tianspoilation Convnission .
Clvis HanAins F{atli}' Hmver
; R%tst blain Stree[ 1300 S. Eczruztn Park Dt. 5\l-
Aitbunl. WA 95001 P.O. Box 47150
Olyntpia. WA 98504-7250
7hzse addresses shnll bz efteccivz iuiti] reczipt by one yairy trom dit othzr of a
wiiiten noticr.of an)' chanee.
I. ENTII2E AGREE\IE\7
I'his nsrzement. alon2 N%'ith ail aaaclunznts, constitutzs the entire azrzzvent oCtlie
articlzs. \o aher understandins, oral or oihencise. resardins chis a~~zemznt slLill
zsist or biud any of Ux panizs. ` .
J. EFFECTIVE D.4TE
Tliis aereeuiznt sliall be zffective upai si=Ails by ell parties. Scate of \Vasliineton
Utilities and Trnnsportation Commission
Bv: Danz:
(Exzarti%e Direcror aiid Seaetnn•)
Cirv of Aubwn
Be Date:
Tidz:
ApproN zd as Io foiin:
Bv: /s/
955is[ant Avrnuev Gentra]
Resolution No. 4579
March 15, 2010
Page5of5
BEFORE THE WASHINGTON STATE
UTILITIES AND TRANSPORTATION COMMISSION
In the Matter of the Petition of
CITY OF AUBURN,
Petitioner,
Seeking Approval to Upgrade
Railroad-Highway Grade Crossings
DOCKET TR-100193
ORDER O1
ORDER GRANTING PETITION TO
UPGRADE R.AILROAD-HIGHWAY
GRADE CROSSINGS AND
AUTHORIZING EXPENDITURE FROM
THE GRADE CROSSING PROTECTIVE
FUND
USDOT: 085655A
USDOT: 085652E
USDOT: 085647H
BACKGROUND
On January 29, 2010, the City of Auburn (Petitioner) filed with the Washington Utilities
and Transportation Commission (Commission), a petition seeking approval to install
battery back-up power systems for the traffic signals at three crossings with
interconnection between the railroad and traffic signals. The crossings are identified as
USDOT 085655A at West Main and C Street Southwest; USDOT 085652E at 3`d and C
Street Northwest; and USDOT 085647H at 37th and B Street Northwest in the City of
Auburn. Each crossing is located within 150 feet of a BNSF Railway railroad crossing.
The Petitioner further requested the Commission authorize an expenditure of $20,000
from the Grade Crossing Protective Fund (GCPF) to pay for a portion of the upgrades.
Railroad warning devices at the West Main Street and C Street Southwest; 3rd Street
Northwest and C Street Northwest; and 37th Street Northwest and B Street Northwest
crossings consist of cantilever mounted lights and gates. The Petitioner proposes to
install battery back-up power systems for the traffic signals at these crossings. The
proposed back-up power systems will provide power to the traffic signals if there is a
power outage. Without consistent power, the traffic signal preemption will cease
communicating with the railroad signals thus creating the potential for traffic to back-up
over the railroad crossings. The railroad signals already have a battery back-up system
maintained by BNSF Railway.
Approximately 30 freight trains traveling up to 40 miles per hour use these crossings
daily. Passenger trains traveling up to 79 miles per hour also use these crossings. These
DOCKET NO. TR-100193
ORDER NO. 01
PAGE 2
upgrades will improve the overall safety at the crossing because there will be no
disruption of the traffic signal preemption during periods of power outages. The Manual
of Uniform Traffic Control Devices recommends a battery back-up system for
interconnected traffic signals.
4 The Petitioner is requesting a disbursement of $20,000 to pay for a portion of the
upgrades. The total approximate cost of the project is $39,600. The City of Auburn will
pay for costs exceeding $20,000. An expenditure of $20,000 from the Grade Crossing
Protective Fund is available to help fund the improvements.
FINDINGS AND CONCLUSIONS
5 (1) The Washington Utilities and Transportation Commission is an agency of the
State of Washington having jurisdiction over public railroad-highway grade
crossings within the state of Washington, and authority to approve and administer
disbursements from the Grade Crossing Protective Fund. RC'W 81.53;
R('K'N1..53.2?l; RC'VV<~1.53.281.
6 (2) The grade crossings at West Main Street and C Street Southwest; 3rd Street
Northwest and C Street Northwest; and 37th Street Northwest and B Street
Northwest, identified as USDOT 085655A; USDOT 085652E; and USDOT
085647H are public railroad-highway grade crossings within the state of
Washington.
7 (3) IZCW 81.5 3.261 requires the Commission grant approval prior to any changes to
public railroad-highway grade crossings within the state of Washington. See also
6,VAC 480-62-1 50.
s (4) KC'W 81.53.271 allows the Commission to disburse up to $20,000 from the Grade
Crossing Protective Fund to pay for the installation of a grade crossing protective
device, without requiring the Petitioner to share the cost.
9 (5) Commission Staff investigated the petition and recommended that it be granted,
subject to specified conditions.
10 (6) After reviewing City of Auburn's petition filed on January 29, 2010, and giving
due consideration to all relevant matters and for good cause shown, the
Commission grants the petition and request for disbursement of funds.
DOCKET NO. TR-100193
ORDER NO. 01
ORDER
THE COMMISSION ORDERS:
PAGE 3
City of Auburn's petition to upgrade warning devices at a railroad-highway grade
crossing, located at West Main Street and C Street Southwest; 3rd Street Northwest and
C Street Northwest; and 37th Street Northwest and B Street Northwest, is granted. The
cost of this upgrade shall be paid from the Grade Crossing Protective Fund. Approval of
the petition is subject to the following conditions:
(1) Expenditure from the Grade Crossing Protective Fund must not exceed
$20,000.
(2) Payment will be made upon presentation of claim for reimbursement
for materials and labor, and verification by Commission Staff that the
work has been satisfactorily completed.
(3) City of Auburn must sign and return the attached project agreement.
(4) The project must be completed no later than December 31, 2010.
(5) Traffic control devices must comply with all applicable standards
specified in the U.S. Department of Transportation Manual on
Uniform Traffic Control Devices.
(6) City of Auburn must notify the Commission on completion of the
upgrades authorized in this Order. Acceptance of the upgrades is
subject to inspection by Commission Staff, and verification that the
crossing is in full compliance with applicable laws, regulations, and
the conditions specified in this Order.
The Commissioners, having determined this Order to be consistent with the public
interest, directed the Secretary to enter this Order.
DOCKET NO. TR-100193 PAGE 4
ORDER NO. 01
DATED at Olympia, Washington, and effective February 26, 2010.
WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION
DAVID W. DANNER, Executive Director and Secretary
NOTICE: This is an order delegated to the Secretary for decision. In addition to
serving you a copy of the decision, the Commission will post on its Internet Web site for
at least fourteen (14) days a listing of all matters delegated to the Secretary for decision.
You may seek Commission review of this decision. You must file a request for
Commission review of this order no later than fourteen (14) days after the date the
decision is posted on the Commission's Web site. The Commission will schedule your
request for review for consideration at a regularly scheduled open meeting. The
Commission will notify you of the time and place of the open meeting at which the
Commission will review the order.
The Commission will grant a late-filed request for review only on a showing of good
cause, including a satisfactory explanation of why the person did not timely file the
request. A form for late-filed requests is available on the Commission's Web site.
This notice and review process is pursuant to the provisions of RCW 80.01.030 and
WAC 480-07-904(2) and (3).
PROJECT AGREEMENT
GRADE CROSSING PROTECTIVE FUND
Docket No.: TR-100193
Commission Approval Date: February 26, 2010
A. PARTIES OF THE AGREEMENT
This project grant agreement (agreement) is entered into between the Washington
Utilities and Transportation Commission (UTC), P.O. Box 47250, Olympia,
Washington 98504-7250 and the City of Auburn, 25 West Main Street, Auburn,
Washington 98001, and shall be binding upon the agents and all persons acting by or
through the parties.
B. PURPOSE OF THE AGREEMENT
This agreement sets out the terms and conditions by which grants are made from the
Grade Crossing Protective Fund. These grants are administered by the UTC to the
grantee for pocket No. TR-100193, identified above.
C. DESCRIPTION OF PROJECT
TR-100193 involves installing battery back-up power systems for the traffic signals at
three crossings with interconnection between the railroad and traffic signals. The
crossings are identified as USDOT 085655A, 085652E, and 085647H. The crossings
are located at West Main and C Street Southwest; 3`d and C Street Northwest; and
37th Street and B Street Northwest and BNSF Railway's tracks in the City of Auburn
in King County, Washington.
D. PERIOD OF PERFORMANCE
The project reimbursement period shall begin on February 26, 2010, and end
December 31, 2010. No expenditure made before or after this period is eligible for
reimbursement unless incorporated by written amendment into this agreement.
E. PROJECT FLTNDING
Total grant funding awarded by the UTC for this project shall not exceed $20,000.
The total approximate cost of the project is $39,600. The City of Auburn is
contributing $19,600 toward the project. The grantee shall be responsible for all
additional costs.
F. RIGHTS AND OBLIGATIONS
All rights and obligations of the parties to this agreement are subject to this agreement
and its attachments, including the grantee's application, commission orders, and the
general provisions, all of which are attached and incorporated into this agreement.
Except as provided, no alteration of any of the terms or conditions of this agreement
will be effective unless provided in writing. All alterations must be signed by both
parties.
Docket Nos. TR-100193
The grantee has read, fully understands and agrees to be bound by all terms and
conditions in these documents.
G. COMPLIANCE WITH APPLICABLE STATUTES RULES AND UTC POLICIES
This agreement is governed by, and the grantee shall comply with, all applicable state
and federal laws and regulations, including RCW 81.53.281, the published agency
rules in 480-62 WAC, and the commission's order in this matter which are
incorporated by this reference as if fully set forth.
H. PROJECT GRANT AGREEMENT REPRESENTATIVE
All written communications sent to the grantee under this agreement will be
addressed and delivered to:
City of Auburn Utilities and Transportation Commission
Chris Hankins Kathy Hunter
25 West Main Street 1300 S. Evergreen Park Dr. SW
Auburn, WA 98001 P.O. Box 47250
Olympia, WA 98504-7250
These addresses shall be effective until receipt by one party from the other of a
written notice of any change.
ENTIRE AGREEMENT
This agreement, along with all attachments, constitutes the entire agreement of the
articles. No other understandings, oral or otherwise, regarding this agreement shall
exist or bind any of the parties.
J. EFFECTIVE DATE
This agreement shall be effective upon signing by all parties.
State of Washington
Utilities and Transportation Commission
gy: Date:
(Executive Director and Secretary)
City of Auburn
gy; Date:
Title:
Approved as to form: ~
By: /s/
Assistant Attorney General
Docket Nos. TR-100193 2
2009-2011 Washington UTC Grade Crossing Protective Fund Grant Proposed Battery
Backup Signal Location
Ct1'Y oF City of Auburn, Washington
AtfBBurlington T ~T Northem
J~~ Proposed Battery Backup Signal Locations Santa Fe Railroad
WASHINGTON
Created on January 22, 2010