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Home My WebLink AboutITEM VIII-B-7 * AGENDA BILL APPROVAL FORM AuBU ' F WASHINGTON Agenda Subject: Date: Resolution No. 4580 - Standin Committees Sco e of Duties March 10, 2010 Department: Attachments: Budget Impact: Resolution No. 4580 Administretive Recommendation: City Council adopt Resolution No. 4580. Background Summary: On December 7, 2009, the City Council adopted Resolution No. 4551 designating the members, powers, duties and meeting times and days of all standing committees of the City Council. The Committee on Committees recommends changes to the scope of authority for some of the Committees to streamline functions of the committees. A0315-2 A3.7.1 Reviewed by Council 8 Committees: Reviewed by Departments 8 Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning 8 CD ❑ Fire ❑ Planning 0 Park Board ❑Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑NO Call for Public Hearing Referred to Until Tabled Until__/__/_ _ Councilmember: Wa ner Staff: Meetin Date: March 15, 2010 Item Number: VII1.B.7 AUBURN * MORE THAN YOU IMAGWED RESOLUTION NO. 4 5 8 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AMENDING RESOLUTION NO. 4551 PASSED DECEMBER 7, 2009, RELATING TO THE STANDING COMMITTEES OF THE CITY COUNCIL OF THE CITY OF AUBURN WHEREAS, the Auburn City Council Committee on Committees designates the formation and membership of the standing committees of the City Council, subject to the approval of a majority of the City Council; and WHEREAS, the Committee on Committees conducted meetings on February 25 and March 15, 2010, at which time the Committee approved modifications to the scope of authority for some of the Committees to streamline functions of the Committees and recommended the City Council's adoption of the same. THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS FOLLOWS: I Section 1. Section 2 of Resolution No. 4551 relating to the designation of Standing Committee members, powers and duties is amended as follows: A. PUBLIC WORKS: RICH WAGNER (Chair), SUE SINGER (Vice Chair), and BILL PELOZA (member). SCOPE: Makes recommendations to the City Council as a whole on policies relating to water and sanitary sewer utilities, storm drainage, streets and policy Resolution No.4580 March 10, 2010 Page 1 matters involving construction, engineering (utilities, traffic and maintenance), right-of-way asemanaqement, street vacation, aad equipment maintenance and operations transportation (current Public Works capital proiects, Public Works Capital Improvement Plans, traffic efficiencV and Transportation Improvement Proqram oversi ht . This Committee will coordinate equipment rental and utility matters with the Finance Committee. This Committee will serve as the Council's liaison for the Transportation, Transit and Trails Committee and special transpoRation advisorv committees. B. FINANCE: NANCY BACKUS (Chair), LYNN NORMAN (Vice Chair), and JOHN PARTRIDGE (member). SCOPE: In addition to the normal monitoring of the financial expenditures of the approved budget, this Committee will make recommendations to the City Council as a whole on policies relating to Capital Facilities Plan, human resources, municipal court, legal, information services, facilities management, and City real property transactions including sale, lease, acquisition, and donations. This committee will coordinate property transactions with other appropriate Council Committees. C. PLANNING AND COMMUNITY DEVELOPMENT: LYNN NORMAN (Chair), NANCY BACKUS (Vice Chair), and RICH WAGNER (member). SCOPE: Makes recommendations to the City Council as a whole on policies relating to land use planning and zoning, code enforcement, annexation, building permits, transportation (lonc7-term planninq and land use and the Transportation Improvement Proqram) Capital Imqrovement Plans (Public Resolution No.4580 March 10, 2010 Page 2 Works CIP oversiqht), human services, parks planning and capital improvements, cultural arts and public art, the museum and Olson Farm, the barrier free qlavpround, communications, and economic development, sernmQa:ty seis ihoa4er, ..d Ko„ C„ n+„ Liti.,r., ra . This Committee will serve as the Council's liaison for the Arts Commission Kinq Countv Library, Urban Tree Board Parks and Recreation Board, Planninq Commission. Human Services Committee Gemaaissien. Museum Board, Tourism Board and Multicultural Roundtable. D. MUNICIPAL SERVICES: BILL PELOZA (Chair), SUE SINGER (Vice Chair), and JOHN PARTRIDGE (member). SCOPE: Makes recommendations to the City Council as a whole on policies relating to police, animal control, man , emergency planning, community services, sabde Ta/, telecommunications, solid waste, airport, parks and recreation operations and programs, maseuFn, senior center, Auburn International Farmers' Market, , golf course, and cemetery. This Committee will serve as the Council's liaison for the Airport Advisorv Board and the Cemetery Board. ' ~ E. COMMUNITY LES GOVE COMMUNITY CAMPUS COMMITTEE RICH WAGNER (Chair), LYNN NORMAN (Vice Chair), BILL PELOZA (Member) SCOPE: Makes recommendations to the City Council as a whole on policies relating to development and ongoing use of the Community Center and T-een GeatefActivitv Center facilities at Les Gove Community Campus. Resolution No.4580 March 10, 2010 Page 3 F. DOWNTOWN REDEVELOPMENT COMMITTEE LYNN NORNIAN (Chair), NANCY BACKUS (Vice Chair), SUE SINGER (Member) SCOPE: Makes recommendations to the City Council as a whole on policies relating to development in the ~ Downtown Urban Core, Far,;,eFs PAa~,~ downtown development agreements and operating policies. This Committee will serve as the Council's liaison for the Auburn Downtown Association. The Business Improvement Area Board and the Urban Core Task Force. G. COUNCIL OPERATIONS COMMITTEE . RICH WAGNER (Chair) SUE SINGER (Vice Chair), NANCY BACKUS Member Membership of the Council Committee on Committees shall consist of three Councilmembers having the longest tenure on the City Council. Longest tenure is to be calculated as the total length of consecutive service as a Councilmember. The Councilmember with the longest tenure shall automatically be the Chair of the Council Committee on Committees. In the event of two or more members have equal tenure, the Chair and members of the Council Committee on Committees shall be selected on the basis of the largest number of votes received at the most recent general election(s) in which the Councilmembers were respectively elected. It is provided, however, that Councilmembers whose term of office will expire prior to or during the first meeting of a new City Council and who have not been re-elected or appointed to another term of office extending beyond the first meeting of a new City Council shali not serve on the new Council Committee on Committees or be allowed to vote on the approval of the membership of the new committees. The function of the Council Committee on Committees is to supervise the formation and membership of all standing committees of the City Council. The Council Committee on Committees shall, subject to the approval of a majority of the entire City Council, designate all of the standing committees of the City Council. In addition, the Council Committee on Committees shall, biennially at the first meeting of a new Resolution No.4580 March 10, 2010 Page 4 City Council, or periodically, submit a list of the proposed members of all standing committees of the City Council for approval by a majority vote of the entire City Council. The Council Committee on Committees shall also recommend the Chair for each standing committee of the City Council, which recommendations shall also be subject to approval by a majority vote of the entire City Council. The membership of all standing committees of the City Council shall consist exclusively of Councilmembers. Each chair of any standing committee of the City Council shall, in the absence of a quorum at a meeting of his/her particular standing committee, have the authority to appoint a non- member of the standing committee, from the City Council to that standing committee for that meeting to create a quorum for that meeting, or in the chair's absence the vice-chairman shall be able to appoint another Councilmember to that particular committee in the absence of a quorum. The function of the Council Committee on Committees is aiso to propose amendments to the Rules of Procedure of the City Council to the full City Council, and to address issues relating to the whole City Council and make recommendations for action by the full City Council relative to such issues. H. COMMITTEE OF THE WHOLE SUE SINGER (Chair), RICH WAGNER (Vice Chair), ALL OTHER CITY COUNCILMEMBERS (Members) SCOPE: The Deputy Mayor is automatically the chair and the most senior Councilmember, who is not the Deputy Mayor, is the Vice Chair. The Committee receives and discussses information relative to issues with broad implications for the City and provides input for the CitV Council Annual Visioninq Retreat. No votes are taken at this committee. Section 2. Section 4 of Resolution No. 4551 relating to the meeting times and days of the Standing Committees is amended as follows: A. PUBLIC WORKS: 3:30 P.M. First and third Mondays of each month. Resolution No.4580 March 10, 2010 Page 5 B. FINANCE COMMITTEE: ~ 6:396:00 P.M. First and third Mondays of each month. C. PLANNING AND COMMUNITY DEVELOPMENT COMMTITEE: 5:00 P.M. . Second and fourth Mondays of each month. D. MUNICIPAL SERVICES COMMTITEE: 4:00 P.M. Second and fourth Mondays of each month. E. LES GOVE COMMUNITY rF"o~.;TP° CAMPUS COMMITTEE At such dates, times and places as are identified by the Chair, pursuant to the rules for special meetings. F. DOWNTOWN REDEVELOPMENT COMMITTEE 4:00 P.M. Second and fourth Tuesdays of each month. G. COUNCIL OPERATIONS COMMITTEE 9N rnnnnniTT~Ec The Council Oqerations Committee a^„Gemm'.~Tshall meet biennially upon the seating of each new City Council or more often as needed. H. COMMITTEE OF THE WHOLE The Council Committee of the Whole shall meet whenever there is a fifth Monday in anv month or as needed. Resolution No.4580 March 10, 2010 Page 6 Section 3. The City Clerk is authorized and directed to incorporate the changes in the committees' scope of authority and function in the City Council Rules of Procedure. Section 4. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 5. This Resolution shall take effect and be in full force and effect upon passage and signature hereon. DATED and SIGNED this _ day of , 2010. CITY OF AUBURN ATTEST: PETER B. LEWIS MAYOR Danielle E. Daskam, City Clerk I APP VED AS TO FORM: D iel . eid, Cit orn y Resolution No.4580 March 10, 2010 Page 7 2010 AUBURN CITY COUNCIL COMMITTEES wuricilwmmiltaes201INinal 3It0I10 230pm RichWagner Subjed to City Council approval of Resolution 4580 PLANNING 8 PUBLIC WORKS MUNICIPAL FINANCE DOWNTOWN LES GOVE COMMUNITY 3:30pm SERVICES REDEVELOPMENT COMMUNITY DEVELOPMENT 1st 6 3rd Monday 4:00 pm 6:00 pm 4:00 pm CAMPUS 5:00 pm PCDC & PWC meet 2nd & 4th Monday lst & 3rd Monday 2nd & 4th Tuesday As Needed 2nd & 4th Monday /oint/v as needed Lynn Norman, Chair Rich Wagner, Chair Bill Peloza, Chair Nancy Backus, Chair Lynn Norman, Chair Rich Wagner, Chair Nancy Backus, Vice Ch. Sue Singer, Vice Ch. Sue Singer, Vice Ch. Lynn Norman, Vice Ch. Nancy Backus, Vice Ch. Lynn Norman, Vice Ch. Rich Wagner Bill Peloza John Partridge John Partridge Sue Singer Bill Peloza • Land use, Zoning • Water • Police • City Budget • Downtown Agreements Capital & Operating Policy: • Code Enforcement • Sanitary Sewer • Solid Waste • Capital Facilities Plan • Dntn. Operating Policies • Community Center • Building Permits • Storm Drainage • Airport • Finance • Activity Center • Annexation • Right-of-Way Management • Community Services • Human Resources DRC Liaisons: • Economic Develo ment • Golf Course • ADA, Downtown Assoc. P • Streets • Municipal Court • Human Services • Maintenance & Operations ' Cemetery • Legal ' BIA, Bus.lmprovement Area • Cultural Arts, Public Art • Animal Control • • Urban Core Task Force COUNCIL • Museum, Olson Farm ' Equipment Rental Information Services • Telecommunications . City Real Property OPERATIONS • Engineering ~utii~ues, traKc, . Cable N • Parks Planning & Capital design stanaams, maintenance) - • Facilities Mana ement As Needed • Barrier Free Playground • Parks & Rec. Operations 9 COMMITTEE OF • Transportation {currencaw . Emergency Planning THE WHOLE (COW) • Communications capitai projeas, aw cia-, Rich Wagner, Chair • Capital Improvement Plans nr• oversi9nc, naffic errciency) • Senior Center 5th Monday in any month • Farmers' market or as needed Sue Singer, Vice Ch. (PW CIP" oversight) • Transportation (iong-cerm PWC Liaisons: Sue Singer, Chair Nancy Backus planning 81and use, TIP•) • TTT CORIf11iH0B MSC Liaisons: (fransportation, iransit s 7rails) • AirpoR Advisory Board Rich Wagner, Vice Ch. . Committee Shucture PCDC Liaisons: • Special Transportation ~ Cemetery Board • Broad implication issues • Committee Membership • Planning Commission Advisory Committees • Farmers' Market Board • Annual Visioning Retreat • Whole Council Issues • Human Services Commis'n • Tourism Board • No Council vote taken • Council Rules of Procedure • TIP: 6 year • Parks & Recreation Board rransponauon ~k • Museum Board Improvemem • Multicultural Roundtable Program • Arts Commission ^ cir DEPUTY MAYOR • Urban Tree Board capitai rtin,yyOU j Improvement NO MAGiN~n SU0 SIf190f • King County Library k Plan . Act in absence of Mayor • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E COUNCILMEMBERS' ADDITIONAL LOCAL, REGIONAL & NATIONAL COMMITTEE APPOINTMENTS (most of these are made by Mayor Pete Lewis) • Alternate to all committees ~ Nancy Backus, Valley Regional Fire Authonty (VRFA) Board, NLC ( NaPI League of Cities) Finance, Admin. & Intergov. Relations, Pierce Co. Regional Council allernate • CounCilmembef tfaining ; Virginia Haugen, Law Enforcement Officers 8 Fire Fighters (LEOFF) Board • Support cooperative Lynn Norman, Puget Sound Regional Council (PSRC) Growlh Management Policy Board, LEOFF Board CounCilmembef felations : John Partridge. Regional Law, Safery and Justice • Help maintain coopefative ; Bill Peloza, WRIA9 Board, King Co. (Water Quality,Solid Wasfe, Flood Conhol District) NLC Energy, Environment & Nalural Resources, Farmers' Market Board CounCil-Mayof f0lation5 : Sue Singer, PSRC (Past President, Economic Development Board) Aubum Tourism Board, Suburban Cities Public Issues Committee • Chair Comm. Of the Whole i Rich Wagner, VRFA, Arts Commission, Pierce Co. (Puyallup River Watershed Cncl, Regional Access Mobility PaRnership (RAMP), Regional Council), KC Solid Waste