HomeMy WebLinkAboutITEM II-DCITY OF
AGENDA BILL APPROVAL FORM
* WASHINGTON
Agenda Subject: Award Contract No. 10-01 Date: March 8, 2010
Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Bid Tab Summar & Map $ 0
Administrative Recommendation:
City Council award Contract 10-01, Project No. CP0817 - 2009 Sewer and Storm Station Replacement -
Phase A, Dogwood Sewer Station to Hoffman Construction, Inc. on their low bid of $670,418.25 plus WA
state sales tax of $63,689.73 for a total contract price of $734,107.98
Background Summary:
The Phase A construction contract includes decommissioning the existing Dogwood Station and replacing it with a new station that meets current standards. The new station will include
measures to reduce
maintenance costs and improve safety including a backup generator, maintenance vehicle parking,
SCADA telemetry, safety fencing and bollards, and an improved underground access tube for the station
that includes fall protection. Phases B and C are for the Ellingson Sewer and White River Storm Pump
Stations respectively, and will be bid separately at a later date.
It is anticipated that the excavation and construction of the pump station will require the closure of Dogwood Street SE for up to two weeks. Detour routes, signage, and advance public
notification will be
provided.
The estimated total Phase A costs are $1,335,000. The 431 Sewer Fund currently allocates $834,350 in
the 2009 - 2010 budget and $1,591,400 in 2011 per the CFP, totaling $2,425,750 for Phase A. $500,700
will be transferred from the Phase B portion of the overall project to Phase A in 2010 so that Phase A
construction can be completed in 2010. The Phase A funds remaining after construction will be
transferred to Phase B for 2011. Construction on Phase B is expected to start in late 2010 and continue through 2011.
W0315-4
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0
❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l
Referred to Until I l
Tabled Until I I
Councilmember: Wagner Staff: Dowdy
Meeting Date:: March 15, 2010 Item Number:
k t + •1~
BUDGET STATUS SHEET
Project No: CP0817 Project Title: 2009 Sewer and Storm Replacement Project -Dogwood and
Ellingson Sewer Stations
Consultant Agreement
Initiation Date:1211512008 ~i Permision to Advertise Date: March 5, 2010
Advertisement Date: 2/16/2010 ~ Contract Award
Award Date: ~ Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding 2009 2010 2011 Future Years Total 431 Fund -Sewer (Dogwood) 346,550 487,800 1,591,400 2,425,750
431 Fund -Sewer (Ellingson) 250,000 1,979,800 106,100 2,335,900
Total 596,550 2,467,600 1,697,500 0 4,761,650
Estimated Cost (Funds Needed) -Dogwood Station, Phase A
Activity 2009 2010 2011 Future Years Total
Design Engineering -City Costs 15,000 20,000 35,000
Design Engineering -Consultant Costs 285,000 182,000 467,000
Construction Contract Bid 734,108 734,108
Authorized Contingency 73,400 73,400
Construction Engineering -City Costs 25,000 25,000
Tota I 300, 000 1, 034, 508 0 0 1, 334, 508
Estimated Cost (Funds Needed) -Ellingson Station, Phase B
Activity 2009 2010 2011 Future Years Total
Design Engineering -City Costs 15,000 25,000 40,000
Design Engineering -Consultant Costs 140,000 344,530 484,530
Property Acquisition - PSE Easement 50,000 50,000
Construction Estimate 1,900,000 1,900,000
Construction Contingency (25%) 430,000 430,000
Construction Engineering -City Costs 25,000 25,000
Construction Engineering -Consultant Costs 15,000 15,000
Total 155,000 419,530 2,370,000 0 2,944,530
431 Sewer Budget Status
2009 2010 2011 Future Years Total
Funds Budgeted (596,550) (2,467,600) (1,697,500) 0 (4,761,650)
Funds Needed 455,000 1,454,038 2,370,000 0 4,279,038
Project Contingency (141,550) (1,013,562) 0 0 (482,612) Funds Required 0 0 672,500 0 0
* in the Budget Status Sections indicates Money the City has available.
W0315-4A 1 of 1
0
0 0 ~ ~ t0 N
N M M ~ L ~ Q O ~
~ ~
i
3
as N
~ N ~
~ ~ O ~ 3 ~
N o0 ~ ~ ~ ~ 0 ~
~ ~
Q
N
~ a ~
~ ~ ~ zQ ~ ~ Q ~ ~ ~ In ~ 00 O 00 (D O O (D N N ~ ~
~ ~ ~ ~ N ~ = 0 0 00 0 (D O O ~ f` O f~
V O 0000 ~f`00(DM(D~~~~NN Q= ~ In ~ O (0 (D ~ f` lt) O ~ In O J~ ~ Q ~O 0~~~~c~W~NtD(D(flON
~ D ti~ ~cc~~~~Oc~~o~0~~~~ m J ~ - t0 (D 0 f` f` f` f` 00 00 00 00 O O O O
~ ~ _ m m ~
~ p .N - _ ~ ~ c~
m0 ~ m
_ cn m ~
~
a ~
~ ~
o~~ ~NNOOOOOOOOOOo Oc~f~ N~OOOOOOOONO~ ~ .
V) O~ ~ c~ ~ - 00 00 N t0 0~ O O 00 t0 N N N O(D~ O }'~NM~~ONt01`01~0 ~tS OHO ~~ooNMOOONaoM~MO
i OOt~O U OtONtOt0~0~1~~t0~N
3 tO f~ N ~ ~ ~
V O D ~ iU -
o~ N~ m~~~~~~~~~~~~
c N ~ ~ ~ ~ N O ~ z ~ V N c~
~ Q ~ Z = C~ 00 ~ c ~ _
~ ~O lll~0 c N ~ N ~ ~ H
V Uci ~aQ o o ~ o ~ ~ o ~i ~
m Q ~ ~ a N vi ~ U O ~
cnUw ~a~oc~ ~oN~N~ ~o
~ WQ~ ~jovU~ c~oo~~' wU
~ ~ ~m~ W~ O}' ~ O UU ~ ~ N ~ Z~ ~W~ ~ N~ N •~U ~ N ~ NU did
~ N ~ ~ ~ ~ ~ C N ~ C U ~ N ~ ~
C~wcn 30 2cnU~Z~oo~c1~0~~ 00
~ Z>Q 0 a~i o~ ~ ~m 111000 J(~ ~m~
~
a~~~x
s q;,
PHASE A: DOGWOOD Fr ;f'Y
SEWER STATION
~e
oR
sf
- T °o
3
0
21ST ST SE ~
NI
~ -
T SE
3]TH ST SE ~y !
P~\
~1
E"'"DSO"R° PHASE B: ELLINGSON
SEW R STATION
a PHASE C: ITE RIVER
~ti~° STORMS TION
o ~
eRSFY
~9Y
SEWER AND STORM PUMP STATIONS
AUBURN REPLACEMENT PROJECT
,.,,,„,„~.r„~ PROJECT #CP0817 N
VICINITY MAP
I I