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AGENDA BILL APPROVAL FORM
Agenda Subject:
Date:
Initiate Project No. CP0715
March 16, 2010
Mary Olson Farm Restoration – Parking Lot and Trail Improvements
Department:Attachments:Budget Impact:
Public WorksBudget Status Sheet, Map$ 0.00
Administrative Recommendation:
Planning and Community Development Committee to approve initiation of Project No. CP0715, Mary
Olson Farm Restoration – Parking Lot and Trail Improvements.
Background Summary:
This is the first phase of a 2-phase project. The first phase of the project’s scope consists of the design,
assembling bid documents, bidding, award and construction of a new parking lot and trail improvements
connecting the parking lot to Mary Olson Farm. The second phase of this project is to complete the
restrooms and other site enhancements and is anticipated to be done in 2012 or when funding is
available. This is a portion of the overall Mary Olson Farm Restoration project which includes completion
of other park amenities.
A project increase of $23,290 within the 321 fund/account may be necessary; however it is intended to
bid the project with additive bid items that can be removed to reduce the project to the budget.
H:\PROJ\CP0715Olson Canyon Farm Restoration(parks)\ProjectMgmt
Reviewed by Council & Committees:Reviewed by Departments & Divisions:
Arts Commission COUNCIL COMMITTEES: Building M&O
Airport Finance Cemetery Mayor
Hearing Examiner Municipal Serv. Finance Parks
Human Services Planning & CD Fire Planning
Park Board Public Works LegalPolice
Planning Comm. OtherPublic Works Human Resources
Action:
Committee Approval: Yes No
Council Approval: Yes NoCall for Public Hearing___/___/____
Referred to _________________________________ Until ____/___/____
Tabled ______________________________________ Until___/___/____
Councilmember:Staff:
Wagner Dowdy
Meeting Date:
Item Number:
:March 22, 2010 (PCDC)
BUDGET STATUS SHEET
Project No: CP0715Project Title: Mary Olson Farm Restoration - Parking Lot and Trail Improvements
Project Manager: Kim Truong
Project Initiation
Permision to Advertise
Initiation Date: _March 22, 2010_
Date:March 16, 2010
Contract Award
Advertisement Date: ________
Change Order Approval
Award Date: ___________
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Prior YearsFuture Years
Funding20092010Total
321 Fund 7,808128,740136,548
Total07,808128,7400136,548
Estimated Cost (Funds Needed)
Prior YearsFuture Years
Activity20092010Total
Design Engineering - City Costs7,8085,03012,838
Construction Estimate140,000140,000
Project Contingency (5%)7,0007,000
Construction Engineering - City Costs *00
Total07,808152,0300159,838
* Construction Engineering cost will be out of each department salaries budget.
321 Municipal Parks Budget Status
Prior YearsFuture Years
20092010Total
*321 Funds Budgeted ( )0(7,808)(128,740)0(136,548)
321 Funds Needed07,808152,0300159,838
00000
*321 Fund Project Contingency ( )
0023,290023,290
321 Funds Required
* ( # ) in the Budget Status Sections indicates Money the City has available.
G:\PCDC\2010 Meetings\PCDC 03.22.10\Mary Olson\2 BudgetStatusSheet Initiation.xls1 of 1