HomeMy WebLinkAboutITEM III-C
CITY OF AUBURN
TY OF_-~~' PUBLIC WORKS COMMITTEE
ACI B U April 5, 2010
WASHINGTON DRAFTMINUTES
1
1. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #1, located
on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Vice-Chair Sue Singer, and Member Bill Peloza.
Also present during the meeting were: Mayor Peter B. Lewis, Councilmember John Partridge,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City
Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Chief of Police Jim Kelly, City Attorney Dan
Heid, Project Engineer Leah Dunsdon, Project Engineer Jacob Sweeting, Project Engineer Robert
Lee, Project Engineer Ryan Vondrak, Traffic Engineer Pablo Para, Transportation Planner/Grants
Manger Chris Hankins, Engineering Aide Amber Mund, Financial Planning Manager Karen Jester,
Environmental Protection Manager Chris Andersen, Environmental Planner Jennifer Shih, Network
Communications Engineer Colin Schmalz, Citizens Nick Perius and Wayne Osborne, and
Department Secretary Jennifer Rigsby.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
Member Peloza requested that the minutes reflect his absence as excused. Referencing page
8, last paragraph, and page 9, fourth paragraph, Member Peloza asked that two grammatical
errors be corrected.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for date, March 15, 2010, as amended.
Motion carried 3-0.
B. GRANT PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-383 WITH
LANDAU ASSOCIATES FOR ENGINEERING SERVICES ON PROJECT NO. CP0638, 15r"
STREET NW CULVERT CROSSING
Project Engineer Dunsdon was present. Environmental Protection Manager Andersen
discussed the scope and background information for Project No. CP0638 in response to a
request form Chairman Wagner. Andersen explained that the project consists of two
components, a culvert clean out and side channel enhancement. Andersen discussed the
analysis conducted by the City of the different alternatives for the culvert and said that based in
part on input from State regulatory agencies, staff chose to perform a culvert clean out. The
scope of the project includes cleaning the existing culvert and side channel restoration along
the south side of 15`" Street NW, between Mill Creek and West Valley Highway.
Environmental Protection Manager Andersen continued, explaining that the cost of the project
has a lot to do with the complexity of the culvert clean out. A large part of the project will be
providing access to the culvert for clean out equipment. The restoration portion of the project is
along the south side of 15`h Street NW and will largely be work, performed by hand, to go in and
remove invasive species and do additional plantings, but staff does not anticipate an intensive
channel dredging operation or the use of a lot of heavy equipment.
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DRAFT MINUTES
Chairman Wagner asked for the dimensions of the culvert. Environmental Protection Manager
Andersen answered that the culvert is six feet high by eight feet wide and the temporary access
ways will probably be 150 feet in length, per side. Chairman Wagner asked how many linear
feet are being restored on the south side of 15`" Street NW. Project Engineer Dunsdon
explained that the restoration is not taking place on the south slope, but rather the ditch that
runs west from Mill Creek to West Valley Highway and is approximately 650 lineal feet.
Vice-Chair Singer asked staff to discuss the benefits of the project. Environmental Protection
Manager Andersen responded, stating that the primary purpose of the project is to improve
conveyance and fish passage and the restoration work is for enhanced fish habitat. Vice-Chair
Singer asked if there are salmon currently in the stream. Andersen confirmed that the stream
is a fish-bearing stream.
Member Peloza asked if the saimon be transported out of the habitat during the project.
Andersen answered that the Department of Fish and Wildlife will require a Hydraulic Project
Approval (HPA) for the culvert work and measures to protect any fish that are in the stream
while the work is occurring will have to be incorporated as part of the project. Andersen
discussed some of the protection measures that may be included as conditions of the HPA.
Assistant Director/City Engineer Selle stated that the Department of Fish and Wildlife will also
dictate the time of year the project can be done to limit the potential impact on fish.
Environmental Protection Manager Andersen stated that the restoration planting will include
primarily live stakes, following questions asked by Member Peloza about vegetation restoration.
Project Engineer Dunsdon pointed out that once the project is further along in design, access
may not be able to be provided to both sides of the culvert, following comments by the
Committee. Dunsdon stated that the north side of the culvert has wetlands associated with it
and staff may determine access is necessary only on one side to do the actual clean out.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee
recommend Council grant permission to enter into Consultant Agreement No. AG-C-383.
Motion carried 3-0.
C. GRANT PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-382 WITH
PARAMETRIX INC. FOR ENGINEERING SERVICES ON PROJECT NO. CP0914, F STREET
SE AND 4T" STREET SE TRAFFIC SIGNAL PROJECT
Project Engineer Sweeting reported that a lot of the design for the project has been completed
in-house and the preliminary site layout will be turned over to the consultant for completion of
the electrical signal design portion of the project.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee
recommend Council grant permission to enter into Consultant Agreement No. AG-C-382.
Motion carried 3-0.
D. APPROVE AMENDMENT NO. 2 TO CONSULTANT AGREEMENT NO. AG-C-348 WITH
ANCHOR QEA LLC FOR PROJECT NO. CP0819, THE MILL CREEK CULVERT AT PEASLEY
CANYON ROAD SOUTH REPLACEMENT
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DRAFT MINUTES
Project Engineer Lee explained to the Committee why the project may exceed the original
estimate. Lee stated that there were issues with the permitting requirements that were
previously unknown to staff, which the consultant had to address. Lee reported there were also
some unanticipated design elements that had to be included, such as guardrail and a little block
wall to retain the slope due to the required size of the box culvert.
The Committee reviewed the location of the culvert. Lee explained that when traveling west on
Peasley Canyon Road from West Valley Highway, the culvert is just past the Park n' Ride lot.
There are currently temporary plates over the culvert. Director powdy discussed how water
moves through the culvert.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee
recommend Council grant permission to enter into Consultant Agreement No. AG-C-348.
Motion carried 3-0.
III. ISSUES
A. RESOLUTION NO. 4582 SETTING A PUBLIC HEARING FOR RIGHT-OF-WAY VACATION
NO. V3-09 FOR KING COUNTY HOUSING AUTHORITY FOR UNOPENED RIGHT-OF-WAY
NEAR 18T" STREET NE BETWEEN I STREET NE AND M STREET NE
Engineering Aide Mund explained that Resolution No. 4582 sets a Public Hearing date for
Right-of-Way Vacation No. V3-09. Mund stated that the resolution has previously been
discussed at the Planning and Community Development Committee Meeting.
City Attorney Heid explained that templates are commonly used for the resolutions that set the
Public Hearing for Right-of-Way Vacations and that is why the specific property owners are not
named in Resolution No. 4582, in response to questions asked by Member Peloza. Assistant
Director/City Engineer Selle stated the property owners are identified in the offcial petition for
the vacation. Chairman Wagner recommended that for future resolutions, the owners be
identified in an exhibit attached to the resolution. Member Peloza agreed. The Committee and
staff concurred. The Committee and staff also discussed referencing the official petition in the
resolution in order to identify the property owners.
Vice-Chair Singer asked if the Planning and Community Development Committee had any
concerns regarding the Right-of-Way Vacation. Chairman Wagner answered that there were
no concerns.
Director powdy discussed the two Right-of-Way Vacation requests from King County Housing
Authority and the process that will be used to negotiate the value of the vacation, following
questions Member Peloza asked about the Right-of-Way Vacation Staff Report. Assistant
Director/City Engineer Selle stated that when the ordinance is presented to the Council
following the Public Hearing the recommended value of the right-of-way as negotiated between
the City and King County will be included.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee
recommend Council adopt Resolution No. 4582.
Motion carried 3-0.
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DRAFT MINUTES
B. RESOLUTION NO. 4587 AUTHORIZING THE MAYOR TO EXECUTE A LOCAL AGENCY
SUPPLEMENTAL AGREEMENT BETWEEN THE CITY OF AUBURN AND WASHINGTON
STATE DEPARTMENT OF TRANSPORTATION RELATING TO PROJECT NO. C207A, A
STREET NW EXTENSION
Assistant City Engineer Gaub explained that the supplemental agreement is to obligate the
Federal funds that the City has for the Right-of-Way phase of Project No. C207A, so the Right-
of-Way phase may begin including the negotiations and actual acquisition.
Gaub reviewed the project map and the location of the parcels from which Right-of-Way
remains to be purchased, with the Committee.
Chairman Wagner asked how the Right-of-Way negotiations with MultiCare will be handled.
Gaub answered that because the project is a Federal project, the City will have to follow the
Federal acquisition process including an appraisal, a review appraisal and then negotiations.
Assistant City Engineer Gaub pointed out that the needed portion of the MultiCare property is in
a wetland area. The storm facility there will make use of the wetland characteristics of the area,
which will reduce the amount of mitigation that will need to be done at the Auburn
Environmental Park (AEP). The Committee and staff discussed the possibility of MultiCare
requesting access to A Street in the future.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee
recommend Council adopt Resolution No. 4587.
Motion carried 3-0.
C. RESOLUTION NO. 4588 AUTHORIZING THE MAYOR TO CAST THE CITY OF AUBURN
VOTE FOR ROB CERQUI OF THE CITY OF FIFE TO SERVE AS A MEMBER OF THE
BOARD OF COMMISSIONERS FOR PIERCE TRANSIT FOR A THREE YEAR TERM
COMMENCING MAY 1, 2010, AND EXPIRING APRIL 30, 2013
Chairman Wagner stated that Item C is not going forward to Council and removed the item from
the agenda.
IV. DISCUSSION AND INFORMATION
A. RESOLUTION NO. 4584 AUTHORIZING ACCEPTANCE OF A SALMON RECOVERY
FUNDING BOARD GRANT IN THE AMOUNT OF $304,103.00 FROM THE WASHINGTON
STATE RECREATION AND CONSERVATION OFFICE FOR THE SECOND PHASE OF THE
FENSTER LEVEE SETBACK PROJECT
Vice-Chair Singer asked if the second phase of the project will preclude any active park space.
Mayor Lewis answered the project removes active use but allows for passive use, such as a
trail. Mayor Lewis stated the area is a King County Flood Control District project and
acquisition. Mayor Lewis and Vice-Chair Singer discussed trails being able to run along the
setback area, but not through it. Environmental Protection Manager Andersen explained that
during first phase of the project the original levee along the riverbank was removed and
setback. There is now a new levee road that people do use as a trail.
Environmental Planner Shih provided the Committee with background information regarding the
project. Shih reported that staff has been working very closely with King County to setback the
levee to provide additional habitat for salmon and also additional flood storage capacity. The
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area is a high priority for the Water Resource Inventory Area 9(WIRA9) because it connects
with another natural corridor in King County that has also had a lot of restoration projects along
it. All together the area completes a two mile restoration corridor, combining passive recreation
and restoration.
Environmental Planner Shih reported that the second phase of the project was approved for the
full funding request by the Salmon Recovery Funding Board in December 2009. In addition,
funding has been set aside by King Conservation District for the project. Staff is also proposing
to allocate $35,000.00 in Storm Utility Funds to help meet the grant match requirement because
the project will have flood storage benefits.
Chairman Wagner asked for further explanation of the flood benefits of the project. Shih
responded that the project will open up additional capacity for flood storage in the area by
setting back the levee. Environmental Protection Manager Andersen discussed the 15% grant
match required by the grant received from the Salmon Recovery Funding Board. Chairman
Wagner stated that he did not want to set a precedent by using Storm Utility Funds for
management of the river. Assistant Director/City Engineer Selle discussed the propoRional ,
benefit of the project for the Storm Utility. Mayor Lewis discussed the possibility of obtaining
data from King County that would show the storm water capacity relationship with the setback
area.
Director powdy asked if the project creates a King County levee Right-of-Way. Environmental
Protection Manager Andersen confirmed that there will be a levee Right-of-Way. Director
Dowdy discussed how that will benefit flood fighting efforts in the future.
The Committee suppoRed the resolution moving forward.
B. ORDINANCE NO. 6275 AMENDING SECTION 10.36.270 OF THE AUBURN CITY CODE
RELATING TO STOPPING, STANDING, AND PARKING ON PLANTING STRIPS
Transportation Planner/Grants Manager Hankins reported that updates to the ordinance have
been made to officially recognize parking conditions that are occurring in some of the
neighborhood that have planting strips. Parking in the areas will continue to be allowed unless
there is an issue which affects the planting strips' performance standards. Hankins stated there
will be no permit for parking required and the performance standards will be enforced on a
complaint basis.
Chairman Wagner commented that the performance standards and criteria are sensible but
there are no sensible enforcement measures.
The Committee and staff discussed parking and sight distance at F Street and 7`" Street, in the
vicinity Senior Center, following questions asked by Member Peloza. Mayor Lewis stated
Engineering staff and the Auburn Police Department are reviewing this situation.
Chairman Wagner requested that Ordinance No. 6275 include guidance as to when parking
would be restricted for non-compliant use. The Committee and staff discussed various ways to
restrict parking. Assistant Director/City Engineer Selle stated the residents have been using
the area for parking for quite some time with very little complaints and he anticipates no
dramatic change in use or complaints. Mayor Lewis stated that his primary concern is the
establishment of signs and there being an increase in requests for signs to be installed
throughout the City. Mayor Lewis asked if there is an alternative to a"No Parking" sign.
Assistant Director/City Engineer Selle answered paint on the curb could be used in lieu of a
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DRAFT MINUTES
sign, but like signs, includes long-term maintenance responsibilities and could also lead to
increased requests throughout the City.
Transportation Planner/Grants Manager Hankins will make the requested updates to the
ordinance and return to the Committee for review.
C. 2010 ARTERIAL AND COLLECTOR PAVEMENT PRESERVATION PROGRAM •
Street System Engineer Wickstrom was present. Chairman Wagner commented that there are
streets that need to be rebuilt and maybe funds could be used for the rebuild projects and not
just chipseal and patching projects. Assistant Director/City Engineers Selle explained that since
our current pavement preservation needs far out ways our funding, staff was attempting to
utilize a cost effective means for preventing these proposed streets from turning into more
expensive rebuild projects. Selle also stated that consideration of rebuild projects in this year's
program is certainly not excluded and the purpose for coming to the Committee is to get such
policy input towards developing the scope for the 2010 preservation program. Chairman
Wagner recommended that key rebuild projects be included in the proposed program. Mayor
Lewis and the Committee discussed additional streets that may be considered for inclusion in
this year's program. Member Peloza supported including more rebuilds in the program.
The Committee and staff discussed the viability of double-chipseal treatments.
Mayor Lewis stated that he would review with staff a revised arterial pavement preservation
program scope for this year that considers the rebuilding of some streets. Mayor Lewis also
stated that staff would provide the Committee information regarding how rebuild streets may
affect the Utility Funds since the scope of rebuild projects, particularly in older parts of the City,
often include the replacement and/or upgrading of public underground utilities.
D. CAPITAL PROJECT STATUS REPORT
Item 9- CP0762 - Les Gove Neiqhborhood Improvements - Phase 2& Item 10 - CP0701 - gIn
and R Street Traffic Siqnal: Member Peloza asked if there is an estimated date for
advertisement. Assistant City Engineer Gaub answered that Project No. CP0762 is going out
for bid within the next two weeks and Project No. CP0701 in about 3 weeks because some
revisions needed to be made to satisfy WSDOT.
Item 10 - CP0701 - 8`h and R Street Traffic Siqnal: Chairman Wagner asked about community
outreach regarding the project. Assistant City Engineer Gaub stated the contractor will
distribute an informational flyer with City and contractor contact information just prior to the staR
of construction. There will also be project signs posted at the construction site-providing project
and contact information. Member Peloza asked about traffic control. Assistant Director/City
Engineer Selle stated the project is primarily a signal project so there will be limited impact on
traffic.
Item 26 - CP0915 - Well 1 Improvements: Assistant City Engineer Gaub stated an analysis is
being completed to identify the issues with the well and potential resolution of these issues. At
that time, there will be a refined cost estimate and a discussion on the options, in response to
questions asked by Chairman Wagner regarding the cost estimate listed on the report.
Chairman Wagner asked when the analysis will be complete, Utilities Engineer Repp answered
that staff is expecting a draft to be complete within the next two weeks.
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Member Peloza asked if Well 6 could be added to the project. Assistant Director/City Engineer
Selle answered that Well 6 is not a capital project at this time that would be listed on the report.
Member Peloza presented photographs of a location 320'hStreet where drivers are traveling
outside of the roadway, cutting though the mud off of the shoulder and asked if something
could be done to prevent it. Mayor Lewis suggested painting a fog line along the roadway.
Staff will review possible solutions.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 4:56 p.m.
Approved this day of , 2010.
Rich Wagner Jennifer Rigsby
Chairman Public Works Department Secretary
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