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Home My WebLink AboutITEM VIII-B-3 * * CITY OF * AGENDA BILL APPROVAL FORN9 WASHINGTON Agenda Subject: Date: Resolution Na 4595 A ril 22, 2010 Department: Attachments: Budget Impact: Public Worlcs Resolution No. 4595 and Exhibit A: $ 0 Local A enc A reement Administrative Recommendation: Ci Council ado t Resolution No. 4595. Background' Summary: Resolution No. 4595 authorizes the Mayor to execute a Local Agency Agreement with the State to obligate federal fands in the amount of $749,872 forthe right of way acquisition phase of the M Street SE Grade Seqarafion projeet: The federal funds do not require any local match. Federal environmental approval (NEPA) has been obtained and the design is approximately half way complete. State environmental approyal (SEPA) and final design is currently underway. The right of way documentationtequired to authorize federal funds for right of way acquisition are nearing completion and WSDOT authorization to begin the right of way phase is expected tHis summer. Negotiations, acquisitions, and relocations are expected to continue through 2010 into 2011. Right of way certification is anticipated in summer 2011, followed by bidding, award, and the start of construction in late 2011. Construction is anticipated to last 18 to 24 months and will include a 9 to 12 month closure of M Street SE at the railroad crossing. The total estimated project costs are $22.4 million. The right of way phase is anticipated to cost $4.6 million and will be funded with federaf and City funds. The construction phase is anticipated to cost $15.4 million and will be funded using federal, state, and other funding sources. W0503-7 04.9.1 C201A Reviewed byCouncil & Committees: Reviewed by Departrnents & Divisions: 0 Arts Gommission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport 9 Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance p Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board OPublic Works ❑ Legal ❑ Police ❑ Planning Comm. 0 Other ~ Public Works ❑ Human Resources Action• Committee Approval: ❑Yes ❑No Council ApproVal: ❑Yes E]No Call for Public Hearing Referred fo Urrtil Tabled Until Councilmember: Wa ner ' Staff:. Dowd Meetin Date: Ma 3, 2010 Item Num6er: VI11.6.3 ~ AUBURN'~ MORE THAN YOU IMAGINED RESOLUTION NO. 4 5 9 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A LOCAL AGENCY SUPPLEMENTAL AGREEMENT BETWEEN THE CITY OF AUBURN (THE CITY) AND THE WASHINGTON STATE . DEPARTMENT OF TRANSPORTATION (THE STATE) RELATING TO PROJECT NO. C201A, M STREET SE GRADE SEPARATION WHEREAS, the City desires to improve the safety, capacity, and efficiency of the crossing of M Street SE and the BNSF Stampede - Pass Railway; and WHEREAS, lowering M Street SE below the tracks and constructing a railroad bridge over the tracks will improve the safety, capacity, and efficiency of . M Street SE at the crossing; and WHEREAS, the City received a grant in the amount of $749,872 from the - 2010 Federal Appropriations Act to assist in the design of the M Street SE Grade Separation that does not require a local match; and WHEREAS, it is in the best interest of the City to use federal monies to finance capitaf improvements to the street system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor is hereby authorized to execute a Local Agency Supplemental Agreement befinreen the City and the State for the Design Phase in the total amount of $749,872 in substantial conformity with the agreement Resolution No. 4595 April 22, 2010 Page 1 attached hereto, marked as Exhibit "A" and. incorporated herein by this reference. In addition, the Mayor is hereby authorized to execute any necessary supplemental agreements for all future phases of the project. Section 2. That the Mayor is hereby authorized to implement such administrative procedures . as may be necessary to carry out the dicectives of this legislation: Section 3. That this Resolution shall take effect and be ih full force upon passage and signatures hereon. e Dated and Signed this day of , 2010. CITY OF AUBURN PETER B. LEWIS, MAYOR ~ ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: - b4ip e B. H , Gity Attorn Resolution No. 4595 April 22, 2010 Page 2 ~ EXHIBIT °A" ~ ~ Local Agency Agreement Supplement Agency Supplement Number - Cit of Aubum 1 Federa Aid Project Number Agreement Number STPD-1093(003) L,q6787 CFDA No. 20.205 The Local Agency desires to supplement the agreement entered into and executed on -March 11. 2009 All provisions in the basic agreement remain in effect except as expressly modified by this. supplement. The changes to the agreement are described as follows: Project Description Name M Street SE Grade Separation Length 1700 feet Termini M Street SE from Sth Street SEto 3rd Street SE Description of Work 0 No Change Reason for Supplement To authorize the Right-of-way phase of the project and begin property acquisition. Estimate of Fundin Type of Work (1) (2) (3) (4) (5) PREVIOUS AGREEMENT/ SUPPLEMENT ESTIMATm TOTAL ESTIMATED - ESTIMATED SUPPLEMENT PR0.IECT FUNDS AGENCY FUNOS FEDERAL FUNDS P.E. a: A en : $140 000 $140 000 $140 000 10 % b. Other - Consultant $120,000 $120 000 $120 000 Federal ad c. Other- Non PartiapaUon $1 888 000 $1 888 000 $1 888,000 Participatlon d. Other Rado for PE e. Other f. State $2 500 $2 500 $2 500 g. Total PE Cast Est (a thru g.) $2,150,500 $0 $2,150,500 $2,028,000 $122,500 Right of Way h. en $30 000 $30 000 $30 000 100% i. _Otheir - Prooerty uistion $447,872 $447 872 $447 872 Other - Consultant . $267 000 $267 000 $267,000 Federal Aid k. Other- Non Part ici ation $3 720 128 $3,720,128 $3 720 128 ParUdpation I. Othef - Ratfo for RW m. Other - n. .State_ $5,000 $5 000 $5 000 o/ Total Rlw Cost Est (h. thru n.j $0 $4,470,000 $4,470,000 $3,720,128 $749,872 Construction . Contract Other r. Other s. Other t Other, u: Other % v. Other Federal ad w. Agen PaNcipation x. Shdt@ Ratio for.CN y. Total Canst Cast Est (p. thrU -$0 $0 $0 $0 $o. 7otal Project Cost Estimate (g+o+y $2,150,500 $4,470,000 $6,620,500 $5,748,128 $872,372 The Local Aqency further stipulates thaYpursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obligafed, it accepts and will compty with the apPlicable provisions. , AGENCY OFFICIAL Washington State Departrnent of Transportatlon By BY Title Mayor Directoeof Highways and Local Programs Date Executed DOT Form ,ao.oa, eF Revised 12007