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HomeMy WebLinkAboutITEM III-B CITY OF_ DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE WAS H W GTON APRIL 26, 2010 MINUTES 1. CALL TO ORDER Chair Lynn Norman.called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of One Main Building, 1 East Main Street, Aubum, WA. Committee members present were: Chair Lynn Norman and Vice Chair Nancy Backus. Member Rich Wagner was excused. Staff members present included: Interim Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Assistant City Attomey Steve Gross, Finance Director Shelley Coleman and Planning Secretary Renee Tobias. Audience members included: Wayne Osbome; Kathleen Keator, Kayla Preiss, Tiffany, - McDonald, Robert Spears, Eric Haugland, Danette Olson, Samantha VNold, Jennifer Tanner and Laurie West. II. ANNOUNCEMENTS ANDAGENDA MODIFICATIONS , III. CONSENT AGENDA , A. Minutes - April 12, 2010 Member Backus moved to approve the minutes as presented; Chair Norman concurred. MOTION CARRIED UNANIMOUSLY2-0 N. ACTION A. Consultant Agreement AG-C-386 Planning Manager Elizabeth Chamberlain presented the staff report to the Committee. Cify Council approved Resolution No. 3985 supporting the recievelopment of the City Hall Plaza into a Town Center Plaza for ffie area around the intersection of West Main and Division Street. Phase 1 of this project is identified in the 2010 2015 Capital Facilities Plan for $688,600. However, through the Local Revitalization Funding statufe, the City is able to`fund the balance of the project. Total project cost is estimafed to be $1_98 million for#he City Halt Plaza. The scope of the consultanf agreement includes the completion of a final design for the Plaza and providing up to two conceptual design options for the extension of the Plaza south across Main $treet onto the Marvel Building site. The consultant contract is anticipated to not exceed $320,000. Staff held informal interviews with three design consultants selected from the MSRC Pianning and Community Development Committee Minutes April 26, 2010 Rosters and chose MAKERS Architecture & Urban Design Company. MAKERS will take the conceptual plan, which was approved by the Downtown Redevelopment Committee in March 2009, and implement into actual design plans and eventually construction. Member Backus moved to forward AG-C-386 to full City Council for consideration; Chair Norman concurred MOTION CARRIED UNANIMOUSLY 2-0 V. DISCUSSION A. Ordinance No. 6305 - May Bond Issuance Finance Direcfor Shelley Coleman presented Ordinance No. 6305 to the Committee. Finance staff has completed the ofricial statement and bond ordinances per the Schedule of Events to sell bonds on May 3, 2010, closing on May 13, 2010. The proceeds will be made available for certain uses and projects as idenfified in the agenda packet. Ms. Coleman reported that the annual savings tothe City for buying the space in the One Main Building in lieu of continuing the lease is approximately $385,000 over the next 30 years. B. Business Improvement Area (BIA) Planning Manager Elizabeth Chamberlain proVided a brief background on the Business Improvement Area (BIA). The BIA was formed in 1988 through the efforts of the BIA Advisory Committee which worked to identify solutions for problems that affected the viability of businesses within Aubum's Central Business District, pursuant to RCW 35.87A and City Ordinance No. 4293. Ms. Chamberlain reviewed the roles and responsibilities of the three entities involved in the BIA as identified in the agenda packet (Committee of Ratepayers, Auburn Downtown Association and the City of Aubum). Currently, the Aubum Downtown Association administers the BIA. The following are some of the key items in the ADA 2010 work plan; • With the new Executive Director, the ADA is back on its feet working towards accomplishing their 2010 work plan • New ADA website (www.auburndt.org) • A business directory for the businesses within the BIA • Continued work on events C.. Downtown Traffic Impact Fee Exemption Interim_Director Kevin Snyder presented the background history on the downtown traffic impact fee sysfem. The following are the highlights from #his presentation. • The Cify Council adopted the Downtown Plan in May 2001 which included Policy 6=2 that specifies that ifithe City adopted a traffic impact fee system, consideration should be.given to waiving the fee within the downtown, with the Page 2 Planning and Community Development Committee Minutes April 26,2010 intent that the waiver sunset after a five year period unless Council extended it. • On May 19, 2008, the City Council approved Ordinance No. 6178 extending the traffic impact fee exemption sunset date for the `Downtown Catalyst Area' for an additional finro years to June 30, 2010. • The City CounciPs' previous approvals of the traffic impact fee exemption for the `Downtown Catalyst Area'.was based on its determination that promoting economic development in this Area is beneficial to the City and serves a broad public purpose. The Committee was in support ofthe proposed ordinance to amend ACC Section 19.04.070.A.9. D. Resolution No. 4594 - EDA Grant Acceptance Planning Manager Elizabeth Chamberlain stated that the City presented the South Division Street Promenade project to the Economic Development District Board (of ' Puget South Regional Council) on December 12, 2007. The City's project was ' ranked number 1 by this board to the Economic Development Administration (EDA). The City submitted a pre-application for investment assistance August 2008 and was then informed by EDA that the City met the demographic requiremerrts for investment assistance November 2008. The pre-application was approved and the City was invited to submit a formal application on June 2, 2009. The City's formal application was submitted August 27, 2009 and the reView process with EDA began. The application was forwarded to the Washington, DC EDA office for review in February 2010 and the City received Notice of Investment Award on April 14, 2010. The investment award is for $3,000,000 with a 50% match required; EDA's contribution to the total project cost is 38%. The total project cost for the South Division Street Promenade is estimated at $7,800,000 and the City's funding source for the balance of the estimated project cost; which is $4,800,000, is thtough Local Revitalization Funding. Ms. Ghamberlain reported that eleven proposals were received by the April 20, 2010 deadline. Staff have identified four firms and completed the interviews today.. It is anticipated to have the selected firm's contract:ready for CounciPs approval by June 1, 2010. , Staff confirmed that the deadline for the start of construction must be within 24 months of the City's acceptance and that the project must be completed within 24 months afterwards. E. PCDG Status Matrix The Committee agreed to idenfify any topics or'items they wish the Hearing Examiner to present in July 2010. - F. ADJOURNMENT . There being no further business to come before the Planning and Community Development Committee, Chair Norman adjoumeclthe meeting at 5:38 p.m. " APPROVED THIS DAY OF MAY 2010. Page 3 Planning and Community Development Committee Minutes Apri126, 2010 Lynn Norman, Chair Renee S. Tobias, Planning Secretary Page 4 ~K cirx oF * * DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE * WASHINGTON - ' APRIL 26, 2010 MINUTES 1. CALL TO ORDER Chair Lynn Norman called the meeting to order at 6:30 p.m. in Annex Conference Room 1 locafed on the second floor of One Main Building, 1 East Main Stteet, Aubum, WA. Planning & Community Development Committee members present were: Chair Lynn Norman and Vice Chair Nancy Backus. Member Rich Wagner was excused. Municipal . Services Committee members present were: Chair Bill Peloza, Vice Chair Sue Singer and Member John Partridge. . Staff members present included: Interim Director Kevin Snyder, Environmental Protection Manager Chris Andersen, Environmental Planner Jennifer Shih, Planner StuartWagner, Police Chief Jim Kelly,'and Planning Secretary Renee Tobias: Audience members included: Wayne Osbome, Michelle Caulfield Cascadia Consultant, students from Green River Community College included Tyler Schunzel, Zachary Kesti, Eric Haugland, Susan Homan, Tiffany McDonald and Robert Spears. 11. DISCUSSlON A. Draft Greenhouse Gas Inventory Inferim Planning Director Kevin Snyder introduced Michelle Caulfield from the Cascadia Consulting Group to the Committees. The project was funded by the Energy Efficiency Conservation Block Grant in the amount of $25,000. Mr. Snyder noted that many Federal and State grant applications require evidence of ways that cities are positively addressihg carbon footprint. In order to do this, a baseline level of information to itlentify how the grant funded projects are improving the City's carbon footprint is needed. Environmental Planner Jennifer Shih provided background information, assumptions and methodology, key findings, and highlighfs of recommendations of the draft greenhouse gas inVentory report utilizing a PowerPoinf presenfation. The following are key points from this presentation: e Cauncil adopted Resolution No. 4368 in support of local, regional, national, and global sustainability (July 2008). Council adopted Resolution No. 4477 to join ICLEI -tocal Govemments for Sustainability (May 2009) . o Two data inventories were collected - municipal and community. Data collection efforts were made by all City departments. - • Water/wastewafer operations and building operafions are the largest emissions sectors for municipal operations. Electricity is the largest source of emissions, . accounting for 61 % of emissions from municipal operations • The Aubum communify's largest emissions sectors were transportation (42%) and commercial energy (21 Planning and Community Development Committee Minutes Aprii 26, 2010 . Report recommended setting a municipaF reduction fargets modeled after the - targets set by the State of Washington departments with 15% below the 2008 baseline 6y the year 2020 and 36% below the 2008 baseline by fhe year 2035. •Specific municipal policy recommendations included: - a. The use of a building energy performance monitoring system; b. Formalize best management practices for the fleet; c. Reduce the amount of water that needs to be conveyed d. Track waste production at City buildings . e. Switch to metered traffic signats and street lights where possible f. ~ Encourage employees to use altemate fransportation ~ • Staff reviewed other jurisdictions community best practices.with the Committee ` which included: . . a. Facilitate the use of car-sharing programs b. Minimum energy efficiency standards for building energy c.. Recycle or, yard waste ordinance. e Next steps: a. . Finalize draft, greenhouse gas inventory report b. Continue the implementation of municipal recommendations ~ c. Coordinafe with Mayor and Council on .future policy development d: Plan for inventory and report update in three years (recommended timeline) . Committee discussed the report and provided feedback and suggestions fo staff. 111. ADJOURNMENT . There being no furfher business to come before the Planning and Communify Development Committee, Chair Norman adjoumed' the meeting at 8:00 p.m. APPROVED THIS DAY OF MAY 2010. Lynn Norman, Chair Renee S: Tobias, Planning Secretary Page 2