HomeMy WebLinkAboutITEM III-B
CITY OF_ DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
WAS H W GTON
APRIL 26, 2010
MINUTES
1. CALL TO ORDER
Chair Lynn Norman.called the meeting to order at 5:00 p.m. in Annex Conference Room
1 located on the second floor of One Main Building, 1 East Main Street, Aubum, WA.
Committee members present were: Chair Lynn Norman and Vice Chair Nancy Backus.
Member Rich Wagner was excused.
Staff members present included: Interim Director Kevin Snyder, Planning Manager
Elizabeth Chamberlain, Assistant City Attomey Steve Gross, Finance Director Shelley
Coleman and Planning Secretary Renee Tobias.
Audience members included: Wayne Osbome; Kathleen Keator, Kayla Preiss, Tiffany, -
McDonald, Robert Spears, Eric Haugland, Danette Olson, Samantha VNold, Jennifer
Tanner and Laurie West.
II. ANNOUNCEMENTS ANDAGENDA MODIFICATIONS ,
III. CONSENT AGENDA ,
A. Minutes - April 12, 2010
Member Backus moved to approve the minutes as presented; Chair Norman
concurred.
MOTION CARRIED UNANIMOUSLY2-0
N. ACTION
A. Consultant Agreement AG-C-386
Planning Manager Elizabeth Chamberlain presented the staff report to the
Committee. Cify Council approved Resolution No. 3985 supporting the
recievelopment of the City Hall Plaza into a Town Center Plaza for ffie area around
the intersection of West Main and Division Street. Phase 1 of this project is identified
in the 2010 2015 Capital Facilities Plan for $688,600. However, through the Local
Revitalization Funding statufe, the City is able to`fund the balance of the project.
Total project cost is estimafed to be $1_98 million for#he City Halt Plaza.
The scope of the consultanf agreement includes the completion of a final design for
the Plaza and providing up to two conceptual design options for the extension of the
Plaza south across Main $treet onto the Marvel Building site. The consultant
contract is anticipated to not exceed $320,000.
Staff held informal interviews with three design consultants selected from the MSRC
Pianning and Community Development Committee Minutes April 26, 2010
Rosters and chose MAKERS Architecture & Urban Design Company. MAKERS will
take the conceptual plan, which was approved by the Downtown Redevelopment
Committee in March 2009, and implement into actual design plans and eventually
construction.
Member Backus moved to forward AG-C-386 to full City Council for consideration;
Chair Norman concurred
MOTION CARRIED UNANIMOUSLY 2-0
V. DISCUSSION
A. Ordinance No. 6305 - May Bond Issuance
Finance Direcfor Shelley Coleman presented Ordinance No. 6305 to the Committee.
Finance staff has completed the ofricial statement and bond ordinances per the
Schedule of Events to sell bonds on May 3, 2010, closing on May 13, 2010. The
proceeds will be made available for certain uses and projects as idenfified in the
agenda packet.
Ms. Coleman reported that the annual savings tothe City for buying the space in the
One Main Building in lieu of continuing the lease is approximately $385,000 over the
next 30 years.
B. Business Improvement Area (BIA)
Planning Manager Elizabeth Chamberlain proVided a brief background on the
Business Improvement Area (BIA). The BIA was formed in 1988 through the efforts
of the BIA Advisory Committee which worked to identify solutions for problems that
affected the viability of businesses within Aubum's Central Business District,
pursuant to RCW 35.87A and City Ordinance No. 4293.
Ms. Chamberlain reviewed the roles and responsibilities of the three entities involved
in the BIA as identified in the agenda packet (Committee of Ratepayers, Auburn
Downtown Association and the City of Aubum). Currently, the Aubum Downtown
Association administers the BIA.
The following are some of the key items in the ADA 2010 work plan;
• With the new Executive Director, the ADA is back on its feet working towards
accomplishing their 2010 work plan
• New ADA website (www.auburndt.org)
• A business directory for the businesses within the BIA
• Continued work on events
C.. Downtown Traffic Impact Fee Exemption
Interim_Director Kevin Snyder presented the background history on the downtown
traffic impact fee sysfem.
The following are the highlights from #his presentation.
• The Cify Council adopted the Downtown Plan in May 2001 which included Policy
6=2 that specifies that ifithe City adopted a traffic impact fee system,
consideration should be.given to waiving the fee within the downtown, with the
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Planning and Community Development Committee Minutes April 26,2010
intent that the waiver sunset after a five year period unless Council extended it.
• On May 19, 2008, the City Council approved Ordinance No. 6178 extending the traffic impact fee exemption sunset date for the `Downtown Catalyst Area' for an
additional finro years to June 30, 2010.
• The City CounciPs' previous approvals of the traffic impact fee exemption for the
`Downtown Catalyst Area'.was based on its determination that promoting
economic development in this Area is beneficial to the City and serves a broad
public purpose.
The Committee was in support ofthe proposed ordinance to amend ACC Section
19.04.070.A.9.
D. Resolution No. 4594 - EDA Grant Acceptance
Planning Manager Elizabeth Chamberlain stated that the City presented the South
Division Street Promenade project to the Economic Development District Board (of
' Puget South Regional Council) on December 12, 2007. The City's project was
' ranked number 1 by this board to the Economic Development Administration (EDA).
The City submitted a pre-application for investment assistance August 2008 and was
then informed by EDA that the City met the demographic requiremerrts for
investment assistance November 2008. The pre-application was approved and the
City was invited to submit a formal application on June 2, 2009. The City's formal
application was submitted August 27, 2009 and the reView process with EDA began.
The application was forwarded to the Washington, DC EDA office for review in
February 2010 and the City received Notice of Investment Award on April 14, 2010.
The investment award is for $3,000,000 with a 50% match required; EDA's
contribution to the total project cost is 38%. The total project cost for the South
Division Street Promenade is estimated at $7,800,000 and the City's funding source
for the balance of the estimated project cost; which is $4,800,000, is thtough Local
Revitalization Funding.
Ms. Ghamberlain reported that eleven proposals were received by the April 20, 2010
deadline. Staff have identified four firms and completed the interviews today.. It is
anticipated to have the selected firm's contract:ready for CounciPs approval by June
1, 2010. ,
Staff confirmed that the deadline for the start of construction must be within 24
months of the City's acceptance and that the project must be completed within 24
months afterwards.
E. PCDG Status Matrix
The Committee agreed to idenfify any topics or'items they wish the Hearing
Examiner to present in July 2010. -
F. ADJOURNMENT
. There being no further business to come before the Planning and Community
Development Committee, Chair Norman adjoumeclthe meeting at 5:38 p.m.
" APPROVED THIS DAY OF MAY 2010.
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Planning and Community Development Committee Minutes Apri126, 2010
Lynn Norman, Chair Renee S. Tobias, Planning Secretary
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~K
cirx oF * * DRAFT
PLANNING & COMMUNITY
DEVELOPMENT COMMITTEE
* WASHINGTON
- ' APRIL 26, 2010
MINUTES
1. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 6:30 p.m. in Annex Conference Room
1 locafed on the second floor of One Main Building, 1 East Main Stteet, Aubum, WA.
Planning & Community Development Committee members present were: Chair Lynn
Norman and Vice Chair Nancy Backus. Member Rich Wagner was excused. Municipal
. Services Committee members present were: Chair Bill Peloza, Vice Chair Sue Singer
and Member John Partridge. .
Staff members present included: Interim Director Kevin Snyder, Environmental
Protection Manager Chris Andersen, Environmental Planner Jennifer Shih, Planner
StuartWagner, Police Chief Jim Kelly,'and Planning Secretary Renee Tobias:
Audience members included: Wayne Osbome, Michelle Caulfield Cascadia Consultant,
students from Green River Community College included Tyler Schunzel, Zachary Kesti,
Eric Haugland, Susan Homan, Tiffany McDonald and Robert Spears.
11. DISCUSSlON
A. Draft Greenhouse Gas Inventory
Inferim Planning Director Kevin Snyder introduced Michelle Caulfield from the
Cascadia Consulting Group to the Committees. The project was funded by the
Energy Efficiency Conservation Block Grant in the amount of $25,000. Mr. Snyder noted that many Federal and State grant applications require evidence of ways that cities are positively addressihg carbon footprint. In order to do this, a baseline level
of information to itlentify how the grant funded projects are improving the City's
carbon footprint is needed.
Environmental Planner Jennifer Shih provided background information, assumptions
and methodology, key findings, and highlighfs of recommendations of the draft
greenhouse gas inVentory report utilizing a PowerPoinf presenfation. The following
are key points from this presentation:
e Cauncil adopted Resolution No. 4368 in support of local, regional, national, and global sustainability (July 2008). Council adopted Resolution No. 4477 to join
ICLEI -tocal Govemments for Sustainability (May 2009) .
o Two data inventories were collected - municipal and community. Data collection efforts were made by all City departments. -
• Water/wastewafer operations and building operafions are the largest emissions sectors for municipal operations. Electricity is the largest source of emissions, .
accounting for 61 % of emissions from municipal operations • The Aubum communify's largest emissions sectors were transportation (42%)
and commercial energy (21
Planning and Community Development Committee Minutes Aprii 26, 2010 .
Report recommended setting a municipaF reduction fargets modeled after the
- targets set by the State of Washington departments with 15% below the 2008
baseline 6y the year 2020 and 36% below the 2008 baseline by fhe year 2035.
•Specific municipal policy recommendations included: -
a. The use of a building energy performance monitoring system;
b. Formalize best management practices for the fleet;
c. Reduce the amount of water that needs to be conveyed
d. Track waste production at City buildings
. e. Switch to metered traffic signats and street lights where possible
f. ~ Encourage employees to use altemate fransportation ~
• Staff reviewed other jurisdictions community best practices.with the Committee `
which included: . .
a. Facilitate the use of car-sharing programs
b. Minimum energy efficiency standards for building energy c.. Recycle or, yard waste ordinance.
e Next steps:
a. . Finalize draft, greenhouse gas inventory report
b. Continue the implementation of municipal recommendations
~ c. Coordinafe with Mayor and Council on .future policy development
d: Plan for inventory and report update in three years (recommended timeline) .
Committee discussed the report and provided feedback and suggestions fo staff.
111. ADJOURNMENT .
There being no furfher business to come before the Planning and Communify
Development Committee, Chair Norman adjoumed' the meeting at 8:00 p.m.
APPROVED THIS DAY OF MAY 2010.
Lynn Norman, Chair Renee S: Tobias, Planning Secretary
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