HomeMy WebLinkAboutITEM II-A-2
CITY OF * *
FINANCE COMMITTEE
~
WASHINGTON APRIL 27, 2010 .
CITY HALL COUNCIL CONFERENCE'ROOM
SPECIAL 11AEETIIVG MINUTES
I. CALL TO ORDER
The meeting was called to.order at 9:04 a.m. in the Council Conference
. Room, at Aubum City Hall, located at 25 West Main Street in Auburn, Committee Members present were: Chair Nancy Backus, Vice Chair Lynn
Norman; and Member.John Partridge. Also present during the. meeting
were Mayor Peter B. Lewis, Finance Director Shelley Coleman, Finance
Planning Manager Karen Jester, Financial Accourrting Manager Dunyele
Mason, and City Clerk Danielle Daskam. Representatives from the
. Washington State Audifor's Office present were: Audit Manager James.
Griggs and Assistanf Audit Manager Michael Pursley. .
I0. WASHINGTON STATE AUDITOR'S OFFICE ENTRANCE
CONFERENCE
The State Auditors distributed the Washington State Auditor's Office
Entrance Conference handout.
Mr. Griggs infroduced: himself and Assistant Audit Manager Michael.
Pursley. Mr. Pu.rsley indicated that he will be conducting the City's audit
this year.
Mr. Griggs referred to the Entrance Conference handout and reviewed the
following components of the audit process:
s Role of the State Auditor's Office
s Audit Scope
. Accountability for Public Resources and Legal Compliance
o Cash Receipting
o Utilities Billing and Receipting
o General Disbursement
o City Jail
o Municipaf Airport
o Procurement - Public Works Projects
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Finance Committee Special Meetinq Minutes April 27. 2010
* Financial Statements
s Federal Compliance
o Community Development Block Grants
o Airport lmprovement Program
o Edward Byrne Memorial JAG Grant
• Audit Reports.
o Accounfability Report
o Financial Statement Reports
o Single Audit Report
+ Additional Required Communications
♦ Reporting Levels o Findings
o Management Letters
o Exit Jtems
+ Known or Suspected Loss Notification
* Audit Contacts and Other Information
Financial Statements audits will be performed in accordance with
Gove►r►ment Auditing Standards so as to give reasonable assurance
about whether financial statements are free of material misstatements.
Mr. Pursley stated thaf audit budget is based on number of hours at
$78.50 per hour plus travel. Mr. Pursley advised that he has submitted a
request to increase the budget hours from 750 to 800 hours to cover the
'Federal grant areas. The State allocates approximately forty hours for
each major area for auditing. This year the auditing team will use an
intem whose hours are billed at one hour for every three hours. The field
audit work should be complefed by the end of May 2010.
III. ADJOURIVIUIENT
There being no further business to come before the Committee, the
meeting adjourned at 9:35 a.m.
APPROVED THE DAY OF MAY 2010.
Nancy Backus, Chair Danielle Daskam, City Clerk
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