HomeMy WebLinkAboutITEM III-CCITY OF -J
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject:
Date:
Resolution No. 4595
April 22, 2010
Department:
Attachments:
Budget Impact:
Public Works
Resolution No. 4595 and Exhibit A:
$ 0
Local Agency Agreement
Administrative Recommendation:
City Council to introduce and adopt Resolution No. 4595.
Background Summary:
Resolution No. 4595 authorizes the Mayor to execute a Local Agency Agreement with the State to
obligate federal funds in the amount of $749,872 for the right of way acquisition phase of the M Street SE
Grade Separation project. The federal funds do not require any local match.
Federal environmental approval (NEPA) has been obtained and the design is approximately half way
complete. State environmental approval (SEPA) and final design is currently underway. The right of way
documentation required to authorize federal funds for right of way acquisition are nearing completion and
WSDOT authorization to begin the right of way phase is expected this summer. Negotiations,
acquisitions, and relocations are expected to continue through 2010 into 2011. Right of way certification is
anticipated in summer 2011, followed by bidding, award, and the start of construction in late 2011.
Construction is anticipated to last 18 to 24 months and will include a 9 to 12 month closure of M Street SE
at the railroad crossing.
The total estimated project costs are $22.4 million. The right of way phase is anticipated to cost $4.6
million and will be funded with federal and City funds. The construction phase is anticipated to cost $15.4
million and will be funded using federal, state, and other funding sources.
W0503-7
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ® Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowdy
Meeting Date: : May 3, 2010
Item Number:
* moRE THAN YQLJ IMAGINED
Au.Bu
RESOLUTION NO. 4 5 9 5
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE A LOCAL AGENCY
SUPPLEMENTAL AGREEMENT BETWEEN THE
CITY OF AUBURN (THE CITY) AND THE
WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION (THE STATE) RELATING TO
PROJECT NO. C201A, M STREET SE GRADE
SEPARATION
WHEREAS, the City desires to improve the safety, capacity, and
efficiency of the crossing of M Street SE and the BNSF Stampede Pass
Railway; and
WHEREAS, lowering M Street SE below the tracks and constructing a
railroad bridge over the tracks will improve the safety, capacity, and efficiency of
M Street SE at the crossing; and
WHEREAS, the City received a grant in the amount of $749,872 from the
2010 Federal Appropriations Act to assist in the design of the M Street SE
Grade Separation that does not require a local match; and
WHEREAS, it is in the best interest of the City to use federal monies to
finance capital improvements to the street system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Resolution No. 4595
April 22, 2010
Page 1
Section 11 The Mayor is hereby authorized to execute a Local Agency
Supplemental Agreement between the City and the State for the Design Phase
in the total amount of $749,872 in substantial conformity with the agreement
attached hereto, marked as Exhibit "A" and incorporated herein by this
reference. In addition, the Mayor is hereby authorized to execute any
necessary supplemental agreements for all future phases of the project.
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of , 2010.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Resolution No. 4595
April 22, 2010
Page 2
Daniel B. Heid,
City Attorney
Resolution No. 4595
April 22, 2010
Page 3
EXHIBIT "A"
~AP Washington State
Department of Transportation
Local Agency Agreement Supplement
Agency
Supplement Number
Cii
1
Federal Aid Project Number
Agreement Number
CFDA No. 20.205
The Local Agency desires to supplement the agreement entered into and executed on March 11, 2009
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Project Description
Name Length 17""
Termini
Description of Work 0 No Change
Reason for Supplement
Est
imate of Fund
ing
Type of Work
(1)
PREVIOUS AGREEMENT/
SUPPLEMENT
(2)
SUPPLEMENT
(3)
ESTIMATED TOTAL
PROJECT FUNDS
(4)
ESTIMATED
AGENCY FUNDS
(5)
ESTIMATED
FEDERALFUNDS
P.E. a. Agency:
$140,000
$140,000
$140,000
b. Other - Consultant
$120,000
$120,000
$120,000
Federal Aid c. Other - (Non Participation)
$1,888,000
$1,888,000
$1,888,000
Participation d. Other
Ratio for PE e. Other
f. State
$2,500
$2,500
$2,500
g. Total PE Cost Est. (a. thru g.)
$2,150,500
$0
$2,150,500
$2,028,000
$122,500
Right of Way h. Agency
$30,000
$30,000
$30,000
i. Other - Property Acquistion
$447,872
$447,872
$447,872
j. Other - Consultant
$267,000
$267,000
$267,000
Federal Aid k. Other - (Non Participation)
$3,720,128
$3,720,128
$3,720,128
Participation I. Other-
Ratio for RW m. Other-
n. State
$5,000
$5,000
$5,000
o/ Total R/W Cost Est. (h. thru n.)
$0
$4,470,000
$4,470,000
$3,720,128
$749,872
Construction p. Contract
q. Other
r. Other
s. Other
t. Other
u. Other
0/0 v. Other
Federal Aid w. Agency
Participation x. State
Ratio for CN y. Total Const. Cost Est. (p. thru x.)
$0
$0
$0
$0
$0
Total Project Cost Estimate (g+o+y
$2,150,500
$4,470,000
$6,620,500
$5,748,128
$872,372
The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the
Federal funds obligated, it accepts and will comply with the applicable provisions.
AGENCY OFFICIAL Washington State Department of Transportation
By
Title Mayor
By
Director of Highways and Local Programs
Date Executed
DOT Form 140-041 EF
Revised 1/2007