HomeMy WebLinkAboutITEM IV-CAGENDA BILL APPROVAL FORM
A DBURN F
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Agenda Subject: Consultant Agreement AG-C-386
Date: April 19, 2010
Department: Planning and
Attachments: Budget Status Sheet
Budget Impact: $320,000
Development
and Boundary Map
Administrative Recommendation: City Council grant permission to enter into Consultant Agreement
No. AG-C-386 with Makers for design services for Project No. CP0922, City Hall Plaza.
Background Summary:
The City Council approved Resolution No. 3985 supporting the redevelopment of the City Hall Plaza into
a Town Center Plaza for the area around the intersection of West Main and Division Street, including the
City Hall Plaza, which will provide a public square with improved aesthetics for people to gather. The
Downtown Redevelopment Committee began working with John Nelson, Maul Foster Alongi, to develop a
conceptual plan for the City Hall Plaza renovation. The Downtown Redevelopment Committee approved
the conceptual plan in March 2009.
Identified in the 2010-2015 Capital Facilities Plan is $688,500 for Phase 1 of this project. However,
through the Local Revitalization Funding statute, where Auburn is identified as a demonstration project,
the City is able to fund the balance of the project. Total project cost is estimated to be $1,980,000 for the
City Hall Plaza.
The scope of the consultant agreement includes the completion of final design and bid documents for the
City Hall Plaza and provide up to two conceptual design options for the extension of the Plaza south
across Main Street on the Marvel Building site. The consultant contract is anticipated to not exceed
$320,000.
The project goals are to identify and fix the drainage problem, remove and replace in the Committee
approved pattern the lower level pavement, open the view into the plaza, improve lighting, and create an
inviting gathering space for the public through artwork, furniture, and coffee kiosk.
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
® Finance ❑ Parks
❑ Human Services ® Planning & CD
❑ Fire ® Planning
❑ Park Board ® Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Norman
Staff: Snyder
Meeting Date: May 3, 2010
Item Number:
AUBURN * MODE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: CP0922 Project Title: City Hall Plaza
Project Manager: Elizabeth Chamberlain
Project Initiation & Consultant Agr.
Initiation Date: 5/3/2010 O Permision to Advertise Date: April 21, 2010
Advertisement Date: O Contract Award
Award Date: O Change Order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding
Prior Years
2010
2011
2012
Total
LRF Funds - Bonds
1,979,944
1,979,944
0
Total
0
1,979,944
0
0
1,979,944
Estimated Cost (Funds Needed)
Activity
Prior Years
2010
2011
2012
Total
Design Engineering - City Costs
50,000
Design Engineering - Consultant Costs
320,000
Construction Estimate
1,277,568
Project Contingency (20%)
255,376
Construction Engineering - City Costs
50,000
Construction Engineering - Consultant Costs
27,000
Total
0
1,979,944
0
0
0
LRF Funds Budget Status
Prior Years
2010
2011
2012
Total
'LRF Funds Budgeted
0
(1,979,944)
0
0
(1,979,944)
LRF Funds Needed
0
1,979,944
0
0
1,979,944
"LRF Fund Project Contingency
0
0
0
0
0
LRF Funds Required
0
0
0
0
0
( # ) in the Budget Status Sections indicates Money the City has available.
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