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Home My WebLink About03-09-2010 . - * OF - ~ ° COMMUNITY CENTER CtJ COMMITTEE ~ WASH INGTON March 9, 2010 MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 9:06 a.m. in Council Chambers located on the first floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Committee members present were: Chair Rich Wagner, Vice Chair Lynn Norman and Member Bill'Peloza. Staff members present included: Mayor Peter Lewis, Councilmember John Partridge, Director of Human Resources/Risk & Property Management Brenda Heineman, Parks, Arts and Recreation Director Daryl Faber, Finance Director Shelley Coleman, Planning and Development Acting Directoc Kevin Snyder, City Engineer/Assistant PW Director Dennis Selle, Project/Construction Manager Steven Burke, Risk Manager Rob Roscoe, Principal Planner Jeff Dixon, Recreation Manager Brian Petty; Visual/Public Arts Coordinator Maija McKnight and Human Resources Assistant Terry Mendoza. Also in attendance were: . Paul Breckenridge, New Market Tax Credit Consultant II. APPROVAL OF MINUTES A. Chair Wagner suggested a motion to approve the minutes of December 23, 2009, Vice Chair Norman so moved; Member Peloza seconded: Minutes approved unanimously 3-0. III. DISCUSSION HR/Risk and Property Management Director Brenda Heineman reported that she met with Daniel Johnson; CEO of the Boys & Girls Club. The meeting addressed the Boys & Girls Club's original contribution of $790,000 in grant funding with a possibility of applying for additional grant funding for the project. The proposal includes scaling back their original participation with a vision of doing a drop-in program at the Activity Center. Their program would grow along with their fundraising/financial participation and they would establish an Advisory Board in Auburn. Mayor Lewisadvised that there would be a series of negotiations and steps as additional funding is awarded: Page 1 Communitv_Center Committee.Minutes March 9, 2010 Vice Chair Norman made a motion to move forwa.rd with the negotiations with the Boys and Girls Club in support of this new approach; Member Peloza seconded. Member Peloza commented that he likes this new approach and the fact that it allows the City of Auburn to control more of the space at the Activity Center. Consultant Paul Breckenridge provided an overview on our New Market Tax Credit (NMTC) position. Since the last meeting, the same NMTC model that was rejected by US Bank was being proposed to Key Bank; encompassing a Community Development Entity (CDE) and loan for the entire Community Center/Acfivity Center project. Unfortunately, Key Bank stated thaf they are unable to accommodate this NMTC modeL As such, in order to use the NMTC monies for this deal the City will need to replicate the same funding model that was used for Green Bridge. This model is more complex and less streamlined. If we look at the next construction season the earliest we could go out to NMTC partners would be late summer. Paul is certain with time and discussion we can become comfortable with utilizing this type of financial model. Mayor Lewis requested a summary of this information from Paul and Finance Director Shelley Coleman. This will be provided to the Council members on this committee and Mayor Lewis and Director Coleman will meet separately with Deputy Mayor Singer. ' Project/Construction Manager Steve Burke reported that consultants are currently on track for a mid-April bid opening and he provided a re-bid and tentative construction scfiedule to the committee. Chairman Wagner requested that the next Committee meeting be held around April 15th in order to review the Activity Center bids. Member Peloza inquired about a report on the type of environmental activity for this project; Manager Burke will provide him with a checklist of this activity. Chairman Wagner recommended either Director Coleman or Dicector Heineman provide an update on this project at the next Committee of the Whole meeting. Manager Burke also reported that the City has received tentative approval for a $30,000 PSE energy effciency grant for the Activity Center. Mayor Lewis and Councilmember John Partridge reported on a recent trip to visit the Puyallup Tween Center along with Cultural Diversity Liaison Alexandra Davis. This center is located in a building Ioaned by.the City of Puyallup and operates in partnership with the YMCA. They refer to this place as a"Youth Investment Center" and proyide programs to at-risk teens.: Councilmember Partridge will be meeting later this week with their Director George Grimmel. Mayor Lewis and . Page 2. . . Communitv_Center Commottee Minutes March 9, 2010 Councilmember Partridge will request more information on their partnership and what this would Iook like in Auburn. Visual/Pubfic Arts Coordinator Maija McKnight provided an update on the climbing wall gate project. Originally,`bid documents included plans for a very utilitarian gate; one that would slide open and shut to cover the climbing wall when. not in use. The Arts Comrhission identified this as a potenfial opportunity for a public art project and Maija worked to help identify artist, Bruce Myers. . Bruce will be applying his artwork to the framework of the gate. Maija is coordinating all of the projecf and artwork details with the BLRB Architects and the artist. IV. ADJOURNMENT There being no further business, the. meeting adjourned at.10:16 a.m. APPROVED THE ?~tc~ DAY OF APRIL, 2010. Rich Wagner, Chair Terry doza, H:R. ssistant Page 3