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Home My WebLink About02-02-2010 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, February 2, 2010 -10:00 AM - Council Conference Room MINUTES 1. CALL TO ORDER Chair Jim Kelly called. the meeting to order at 10:00 a.m. in the Council , Conference Room located at Auburn City Hall, 25 West Main Street in Auburn. Chair Kelly and the following Board members were present: Member Lynn Norman, Member Virginia Haugen, and Member Bill Petersen. Chair Pro Tem Bud Larson was excused. Also present were Board Attorney Steve King and Board Secretary Danielle Daskam. ' II. AGENDA MODIFICATIONS Chair Kelly noted agenda modifications to add claims fcom Ronald Cude, Coy Franklin Grall, Richard Huseby and Don Webb. III. - APPROVAL OF MINUTES _ A. Minutes of the January 5, 2010 LEOFF Board Meetinq Motion by Member Petersen, second by Member Norman to approve the January 5, 2010 minutes as distributed: MOTION CARRIED. 4-0. JV. UNFINIBHED BUSINESS , A. Pendinq Disabilitv_ LeavelRetirement Applications . There was no pending disability leave/retirement application. V. NEW BUSINESS . A. Disabilitv LeavelRetirementApplications No new application for disability leave/retirement was received. B. Appeals/Reauests for Reconsideration No request for reconsideration was received. , C. Medical/HearingNision Claims , 1. William Pitzf Requesf for reimbursement of dental expenses in the amount of $210.60. Mr. Pitzl has not received reimbursement for dental expenses ih 2010. ° LEOFF Board Minutes , February 2, 2010 . Page 1 City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, February 2, 2010 -10:00 AM - Council Conference Room Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $210.60. MOTION CARRIED. 4-0. 2. Don Webb Request for reimbursement of dental expenses in the amount of $247.00. Mr. Webb has not received reimbursement for dental expenses in 2010. Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $247.00. MOTION CARRIED. 4-0. 3. Rudv Peden Request for reimbursement of inedical expenses for Regence Claim Nos. 0926532478100 and 0926832428000 in the total amount of $97.43. Motion by Member Petersen, second. by Member Norman to approve the claim in the amount of $97.43. MOTION CARRIED. 4-0. 4. Raymond Sherman Requests for` reimbursement of 2009 dental expenses in the amount of $122.00 and $85.00. RAY SHERMAN $1,200.00 BALANCE 2009 $1,200.00 Sept 1, 2009 $332.50 . $867.50 Motion by Member Petersen, second by Member Norman to ~ approve the claims in the amounts of $122.00 and $85.00., _ MOTION CARRIED. 4-0. - 5. Dale Volstad a. Request for reimbursement of 2009 dental expenses in the amount of $207.30. DALE VOLSTAD 2009 $1,200.00 BALANCE LEOFF Board Minutes February 2, 2010 Page 2 Cify of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, February 2, 2010 -10:00 AM - Council Conference Room $1,200.00 ° Sept 1, 2009 $509.60 $690.40 November 3, 2009 . $75.48 $614.92 ' Motion by Member Petersen; second by Member Norman to approve the claim in the amount of $207.30. MOTION CARRIED. 4-0. b. Request for reimbursement of 2010 dental expenses in the amount ofi $88.74. Mr. Volstad has not received reimbursement for dental expenses in 2010. Motion by Member Petersen, second by Member Norman to, approve the claim in the amounf of $88.74. MOTION CARRIED. 4-0. 6. Monroe Shropshire Request for reimbursement ofi dental expenses in the amount of $611.00. Mr. Shropshire has not received reimbursement for dental expenses in 2010. ~ ; Motion by Member Petersen, second by Member Norman to - approve the claim in the amount of $611.00. MOTION CARRIED. 4-0. 7. Ronald Cude Request for reimbursement ofi long term care expenses for November and December 2009 in the fotal amounf of $1,096.44: Motion by Member Petersen, second by Member Norman to , approve the claim in the amount of $1,096.44. MOTION CARRIED. 4-0. 8. Cov Franklin Grall Request for reimbursement of dental expenses in the amount of $89.00. Mr. Grall has not had any dentaf expenses in 2010. Motion by. Member Petersen, second by Member Norman to approve the claim in the amount of $89.00. , LEOFF Board Minutes February 2, 2010 . Page 3 ' - City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, February 2, 2010 -10:00 AM - Council Conference Room MOTION CARRIED. 4-0. 9. Richard Husebv Request for reimbursement of dental expenses in the amount of $283.00 for expenses incurred in 2009. 1 . ~ RICHARD HUSEBY $1,200.00 BALANCE 2009 $1,200.00 Jariuary 1, 2010 $935.75 $264.25 . Motion by Member Pefersen, second by Member Norman to approve the claim in the amount of $283.00. MOTION CARRIED. 4-0. 10. Don Webb Request for reimbursement of inedical expenses in the amount of , $62.40 for Regence Claim No. 0932933056300 for services received on November 18, 2009 and processed by insurance on January 6, 2010. Motion by Member Petersen, second by Member Norman to approve the claim in the amount of $62.40. MOTION CARRIED. 4-0. - , ~ D. Correspondence No correspondence was received. E. Policv and Procedure Manual Review - Board members reviewed the proposed amendment to Policy and Procedure Sections 1.05(A) 1.05(B). The amendments for Section 1.05(A) are as follows: . 1.05 Elections At the first (1st) rneeting of each year,. the members shall elect from among the members, a member to serve as Chairperson and a member to serve as Chairperson pro tempore. A. Th'e election of a LEOFF firefighter representative shall be by secref ballot of all active and retired LEOFF 1 firefighter personnel and.shall be held every even :numbered year. The election of the LEOFF law LEOFF Board Minutes February 2, 2010 . Page 4 . . ~ City of Auburn Law Enforcement Officers and Firefighters Disability Board Tuesday, February 2, 2010 -10:00 AM - Council Conference Room enforcement officer representative shall be by secret ballot of ail active and retired LEOFF 1 law enforcement personnel and shall be held On-BeseMbe~-s# every odd numbered year. The name of the elected LEOFF law enforcement officer and firefighter membec shall be noted in the minutes of the next regular meeting of the Board subsequent to the election, along with the term for which elected. Each member will hold office for a period of fwo (2) years, or as soon thereafter as the successor is elected. The proposed amendment also includes a new item 1.05(B)(8) and renumbers the previous item 8 and items 9 through 11. The new item 1.05(13)(8) reads: 8. The election process shall be completed by December 31 S of each election vear: The purpose of the amendment is to provide more flexibiliiy in the election schedule. Motion by Membe,r Petersen, second by Member Norman to approve the amendments to Policy and Procedure Section 1.05 described above. MOTION CARRIED. 4-0. _ Chair Kelly advised the Board that he will reyiew the en#ire Policy, and Procedure Manual and will submit any proposed amendments to the Board for review. He encouraged the Board members to submit any proposed amendments as well. The Board Secretary will also conduct a survey of other jurisdictions' reimbwrsement levels for the Board's consideration. F. Discussion , There was no other discussion. VI. ADJOURNMENT There being no further business to come . before the. Board, the meeting adjourned at 10:14 a.m. , APPROVED THE Z` DAY OF MARCH, 2010 l ' ~ c Jim Ily, Chair Danielle Daskam, Board Secretary LEOFF Board Minutes February 2, 2010 Page 5