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Home My WebLink About04-19-2010 ~ CITY OF * . * FINANCE COMMITTEE WASHINGTON APRIL 19, 2010 6:00 PM, CITY HALL ANNEX CONFERENCE ROOM 2 IIA10VlJTES L CALL TO ORDER -Chair. Nancy Backus called the meeting to order 6:00 p.m. in Conference Room No. 2 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. Chair Backus, Vice Chair Lynn Norman and Member John Partridge were present. Present during the meeting were Mayor Peter B. Lewis, City Attomey Daniel B. Heid, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Chief of Police Jim Kelly, Principal Planner Elizabeth Chamberlain, and City Clerk Danielle Daskam. Members of the audience included Wayne Osborne. II. CONSENT 1TEMS A. Approval of Minutes 1. Minutes of the April 5, 2010 Finance Committee meeting. Vice Chair Norman moved and Member Partridge seconded to approve the April 5, 2010 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Vouchers 1. Claims F4.9.5 Claims check numbers 393955.through 394299 in the amount of $2,140,572.14 and dated Aptil 19, 2010. 2. Payroll F4.9:2 Payroll check numbers 528716 through 528814 in the amount of $804,974.56 and electronic deposit transmissions in the amount of $1,127,851.1$ for a grand total of $1,932,825.74 for the pay period covering April 1, 2010 to April 14, 2010. . Page 1 Finance Committee Minutes April 19, 2010 Commiftee members reviewed the vouchers and briefly discussed voucher numbers 393974, 394142, 394257, 393986, 393992, 394115, 394201 and 394269. Member Partridge suggested adding more description to the description field of the voucher list. He asked that repetitive information be omitted from the data entry for the description field. Vice Chair Norman moved and Member Partridge seconded to approve the vouchers. MOTION CARRIED UNANIMOUSLY. 3-0. . C. Bad Debt Write Off F4.12 City Council approve the write-off of utility customer accounts, miscellaneous accounts receivable, false alarm citations, and bankruptcies: Utility Customer Accounts: $ 32;341.01 . Miscellaneous Accounts Receivable $116,727.50 False Alarm Citations $ 3,040.00 ProjectAce Contract $ 51,400.00 Police Depf - Parking Citations $ 70,911.02 Finance Director Coleman reviewed the bad debt accounts to be written off. The bad debt write-off was previously reviewed by the Finance Committee on March 15, 2010. The Legal Department has sent collection letters to the customers advising the accounts will be turned over to collection. Once the bad debt accounts have ; been written off the City's books, the accounts will be tumed over to collection. Finance Director Coleman explained that the miscellaneous accounts ceceivable is comprised of unpaid leases, property damage billings, hydrant charges, and other miscellaneous account receivables: The parking citations to be written off are from 1999 and older. The Court's collection procedures have been improved to ensure maximum collection. . Vice Chair Norman moved and Member Partridge seconded to forward the bad debt write off to the full Council. Page 2 Finance Committee Minutes April 19, 2010 MOTION CARRIED UNANIMOUSLY. 3-0. III. ORDINANCES AND RESOLUTIONS A. Ordinances 9. Ordinance No. 6301 - F6.16 An Ordinance of the City of Aubum, Washington, imposing - the locaf sales and use tax to be credited against the state sales and use tax for purposes of utilizing local revifalization , financing under Chapter 39.104 RCW; and providing for other.matters properly relating.thereto Finance Director Coleman presented Ordinance No. 6301. Ordinance No. 6301 levies the .03% sales tax credif against . the state sales tax for local revitalization financing. The City must set the sales tax credit each year. The sales , tax credit is based on approximately $1.2 billion in retail sales.. It is anticipated that the City will collect the maximum amount allowed of $250,000 within the first ten months. The credifi is available to the City for up,to twenty-five years. IV. DISCUSSION ITEMS A. Ordinance No. 6305 May Bond Issue Finance Director Coleman explained that the bond issue scheduled for May 3, 2010 includes five separate issues to provide funding for the purchase of the annex space currently being leased by the City ($22,500,000); the Local Revitalization Funding component, of the promenade and open plaza/spaces ($7,200,000); and refund, the 1998 GO bonds issued for the library ($2,285;000). The issues ~consist of Limited General Obligation Bonds and Build America . Bonds. Mayor Lewis reported that he and Finance Director Coleman met with representatives of Standard & Poor's last. Friday in San Francisco. The City has been rated by Moody's but has never previously been rated by Standard & Poor's. Mayor Lewis reported that Standard & Poor's congratulated the City, particularly the City . ` _ Council, on the low amount of debt the City carries, including the proposed bond issue. The City of Auburn is considered one of the Page 3 Finance Committee Minutes Aaril 19, 2010 most' stable cities_ ;in the region. The Standard & Poor's credit rating is expected on April 27, 2010. Director Coleman stated that the bond issue will come before the Council for action on May 3. Bond pricing will also occur on May 3rd with funds available on May 13tn Director Coleman pointed out in the Official Statement (Security for . the Bonds) that the City has , pledged not only the Local Revitalization Financing but also REET 2 funds for repayment of ' - the bonds. . . Mayor Lewis commended Senator. Claudia Kauffman and Representative Pat Sullivan for sponsoring.iegislative bills for Local Revitalization Financing on behalf of the City. There.are a totaf of five cities across the state participating in Local Revitalization Financing. B. Auburn School District lmpact Fees Committee members reviewed the Aubum School District Impact Fee Account report submitted by the School District. The report is - , provided as information only. C. Resolution No. 4589 01_11 A Resolution of the City Council of the City of Aubum, Washington, - authorizing the Mayor and City Clerk to, execute an Interlocal Agreement befinreen the City of Auburn and the Cities of Kent, Renton, Tukwila, Federal Way and the Port of Seattle for the Valley Narcotics Team ("VNET") Chief of Police Kelly explained that Resolution No. 4589 authorizes an Interlocal Agreement between the cities of Auburn, Kent, Renton, Tukwila, and Federal Way and the Port of Seattle for the Valley 'Narcotics Team. The Municipal. Services Committee reviewed and approved the resolution. VNET has been in existence since the early 1980's: D. Ordinance No. 6303 01.8 An Ordinance . of the City Council of the City of Auburn, Washington, amending Section 9.30.140 of the Aubum City Code relating to fees for appeal of alarm administrator, decisions - Page 4 Finance Committee Minutes Aaril 19, 2010 Mayor-Lewis reported that Ordinance Na 6303 has been referred back to the Municipal. Services Committee for further review. Member Partridge added that the Committee wishes to take a closer look at all fees associated with false alarms. E. ResoOution No. 4591 F5.2 A Resolution of the City.Council of the City of Auburn, Washington, formally accepting a grant from the Washington State Military Department in the amount of. Seventy Five Thousand One Hundred Seventy Seven Dollars ($75,177.00) from the United States Department of Homeland Security Emergency Management PerFormance Grant Program, and authorizing the Mayor and City Clerk to execute the necessary agreements to accept said funds Chief of Police Kelly explained that Resolution No. 4591 authorizes the acceptance of a$75,177 grant from Homeland Security to enhance the City's emergency management programs. The funds will be used to purchase additional equipment for the Emergency Operations Center and to enhance public education activities. This year's grant represents the fourth year the City has received the grant. F. Resolution No. 4592 . A3.16.9, 04.9 A Resolution of the Cify Council of the City of Auburn, authorizing the Mayor and' City Clerk to execute an Interlocal Agreemenf witfi King Countyfor the purpose of providing road services Public Works Director powdy stated that Resolution No. 4592 authorizes an Interlocal Agreement with King County to complete citywide pavement marking improVements, annual bridge inspections and related repair work, and emergency call-out services for traffic signal repairs. The resolution was reviewed and approved by the Public Works Committee earlier this evening. G. Resolution No. 4590 _ 01.8.3 A Resolution of the City Council of the City of Auburn, Washington, requesting that the United States Congress appropriate sufficient funds to provide for.interim and permanent repairs to _the Howard Hanson Dam, and requesting that the Army Corps of Engineers be Page 5 Finance Committee AAinutes April 19, 2010 directed to make the Howard Hanson Dam permanent repairs a priority project Mayor. Lewis stated that the resolution urges the United States Congress to appropriate funds to provide for interim and permanent repairs to the Howard Hanson Dam and requests that the Army . Corps of Engineers make the Howard Hanson Dam repairs a priorify project. Mayor Lewis and other Mayors from the Green River Valley will be travelling to Washington, DC to meet with members of the Washington State Congressional delegation and the U.S. Army Corps of Engineers representatives to present their resolutions and discuss the stafus of the dam. H. Monthly Financial Report Committee members reviewed the February monthly financial . report which is based on financial data available as of March 22, , 2010. V. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:14 p.m. r APPROVED THE DAY OF MAY 2010. . Nancy a.6us, Chair Danielle Daskam, City Clerk Page 6