HomeMy WebLinkAbout04-27-2010
CITY OF
FINANCE COMMITTEE
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WASHINGTON
APRIL 27, 2010
CITY HALL COUNCIL CONFERENCE ROOM
SPECIAL MEETING MIIVUTES
f. CALL TO ORDER ' -
The meeting was called to ocder at 9:04 a.m. in the Council Conference
Room at Auburn City Hall, located at 25 Wesf Main Street in Auburn:
Committee Members present were: Chair Nancy Backus, Vice Chair Lynn
Norman, and Member John Partridge. Also present during the meeting
were Mayor Peter B. Lewis, Finance Director Shelley Coleman, Finance. -
Planning Manager Karen Jester, Financial Accourrting Manager Dunyele.
Mason, and City Clerk Danielle Daskam. Representatives from the
Washington State Auditor's Office present were: Audit Manager James
Griggs and Assistant Audit Manager Michael Pursley. .
II. WASHINGTON STATE AUDITOR'S OFFICE ENTRANCE -
CONFERENCE
The State Auditors distributed the Washington State Auditor's Office
Entrance Conference handout.
Mr. Griggs introduced himself and Assistant Audit Manager Michael
Pursley. Mr: Pursley indicated that he will be conducting the City's audit
this year.
Mr, Griggs referred to the Enfrance Conference handout and reviewed the
following components of the audit process:
s Role of the State Auditor's Office
• Audit Scope
* Accountability for Public Resources and Legal Compliance
o Cash Receipting
o Utilities Billing and Receipting
o General Disbursement
o Cify Jail . o Municipal Aicport
o Procuremenfi- Public Works Projects
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Finance Committee Special Meetina Minutes April 27, 2010
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+ Financial Statements
* Federal Compliance .
o Community Development Block Grants
o Airport Improvement Program.
o Edward Byrne Memorial JAG Grant
. Audit Reports
o Accounfability Report
o Financial Statement Reports
o Single Audit Report
P Additional Required Communications
a Reporting Levels
o Findings
o Management Letters
o Exit Items
• Known or Suspected.Loss Notification
* Audit Contacts and Other Information
Financial Statements audits will be performed in accordance with
Govemment Auditing Standards so as to give reasonable assurance
about whether financial statements are free of material misstatements.
Mr. Pursley stated that audit budget is based on number of hours at
$78.50 per hour plus travel, Mr. Pursley advised that he has submitted a
request to increase the budget hours from 750 to 800 hours to cover the
Federal grant areas. The State allocates approximately forty hours for
each major area for apditing. This year the auditing team will use an
intern whose hours are billed at one hour for every three hours. The field
audit work should be completed by the end of May 2010.
GII. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjoumed at 9:35 a.m.
APPROVED THE 3Y~' DAY OF MAY 2010.
Nancy us, Chair Danielle Daskam, City Clerk
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