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Home My WebLink AboutITEM V-C-4 * * CI71' OF * AGENDA BILL APPROVAL FORM WAS H I NGTON Agenda Subject: Award Contract No. 10-05 Date: Ma 11, 2010 Department: Attachments: Budget Impact: Public Works Budget Status Sheet, Bid Tab $ 0 Summa , Vicini Ma Administrative Recommendation: City Council award Contract No. 10-05, Project Number CP0762, Les Gove Neighborhood Improvements - Phase 2 to Scotty's General Construction, Inaon their low bid of $517,720.75 plus Washington State sales tax of $20,792.65 for a total contract rice of $538;513.40. Background Summary: The purpose of this project is to perform road maintenance as part of the SOS Program, including pavement overlays and pavement rehabilitation, and in conjunction with this, to replace and improve the water system infrastructure in the neighborhood. The Les Gove Neighborhood Improvements - Phase 2 project includes: • Providing approximately 1,000 square yards of paVement patching. • Providing reconstruction of approximately 1,300 square yards of asphalt concrete streets. • Providing a thin asphalt overlay on approximately 5,500 square yards of local roads. • Consfruction of approximately 2,200 lineal feet of 8-inch ductile iron water mains, replacing i existing deteriorating 4-inch and 6-inch water mains. Construction for this project is anticipated to begin in June 2010 and be completed in September 2010, weather permitting. A project budget contingency of $141,218 remains in the 103 SOS fund, $611,713 remains in the 430 Water fund, $7,935 remains in the 431 Sewec fund and $218;064 remains in the 432 Storm fund. W0517-5 04.9.1 CP0762 Re4iewed by Council 8 Committees: Reviewed by Departrnents & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O - ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor 0 Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks p Human Services . ❑ Planning & CD ❑ Fire ❑ Planning O Park Board OPublic Works ❑ Legal ❑ Police ~ Planning Comm. ❑ Other 0 Public Worics ❑ Human Resources Actlon: - Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Wa ner Staff: Dowd Meetin Date: Ma 17, 2010 Item Nurriber: V.C.4 ~ AUBURN * MORE THAN YOU IMAGINED BUDGET STATUS SHEET ProJec! No: CP0762 Projeet TiUe: Les Gove NeighboH►ood lmprovement Pro)ect Project Manager: Ryan Vondrak 0 InklatioNConsullant Agreement - Initiation Date: March"17. 2008 Q Pertnisslon to Advertise Phase 2 Date: May 10, 2010 Phase 1 Advertisement Date: March 17. 2009 Q Contract Award Phase 1 Award Date: Aoril 20. 2009 0 Project Update 0 CoMraet Final Acceptance Phase 2 The "Future Years" column indicates the projected amount to be requested in firture budgets. Funding Prior Years 2009 2010 Future Years Total '•103 Fund - SOS Program 148,316 914,257 250,000 1,312,573 "103 Fund - SOS Program (2009 Carry Forward) 285,700 285;700 430 Fund - Water Repair and Replacement Program . 20,711 20,711 430 Fund - Water Utility Fund 212,858 774,056 225,900 7,212,814 431 Fund - Water U.tility Fund (2009 Carty Forwani) 700,000 700,000 '"431 Fund - Sewer Repair.and Replacement Program 65,203 471,852 10,300 547,355 "432 Fund - Storm Utility Fund 34,532 160,607 220,000 415,139 Total 481,620 2,320,771 1,691,900 0 4,494,297 Activi y Prior Years 2009 2010 Future Years Total Desi n Phase 1 and 2: "'Design; Engineering.- City Gosts 81,793 24,443 10,000 116;236 Design Engineering - Consultant Costs 399,683 72,935 29,281 501,900 Desi o Subtotai 481,476 97,378 39,281 618,136 Construction Phasa 1 • Construdion Contract Bid 1,859,884 192,952 2,052,836 Change Order#1 173,777 173,77,7 Change Order #2 24,057 24,057 Change Order #3 84,636 84,636 Change Order #4 20,000 20,000 Line item Changes (165,428) (165,428) "'ConsUudion Engineering - Gity Costs 144 81,039 8,593 89,776 Constructlon Phase 1 Subtotal _ 144 2,223,393 56,117 2,279,654 Construction Phase 2: Consttudion Contract Bid 538,513 538,513 Autfiorized Gorttingency (5%) 53,851 53,851 "'Construdion Engineering - City Costs 30,000 30,000 Construction Phase 2 Subtotal 622.364 622,364 PROJECTTOTAL ESTIMATED COSTS 481,620 2,320;772 717,763 0 3,520,164 ""Funds Budgeted are, a portion of the overail Sewer Repair and Replacement Program, the Stortn Utility Fund, and the SOS Progrem budgets: "'•The in-house engineering budget was.used for a portion of the City's cost for Design and Construction Engineering. W0517-SA Page 1 of 2 BUDGET STATUS SHEET . Projeet No; CP0762 Project Title: Les Gove Neighborhood Improvement Project Project Manager: Ryan Vondrak 103 Save OurStreets Bud et Status Prior Years 2009 2010 Fufure_ Years _ Total '103'Funds Budgeted ( ) • (148,316) (914,257) (535,700) 0 1,598,273) 103 Funds Needed 148,316 914,257 394,482 0 1,457,054 . •103 Fund Project Contin enc ) 0 0 141,218 0 141 219 103 Funds.Required 0 0 0 0 0 430 Water Bud et Status Prior Years 2009 2010 Future Years Total - , '430 Funds Budgeted O 233,569) _ 774,056 (925,900) 0 1,933,525 - 430 Funds Needed 233,569 _ 774,056 314,187 . , 0 1,321,812 •430 Fund Project Contin enc ► 0 0. '611,713 611;712 ` 430 Funds Re uired 0 0 0 0" 0 431 Sewer Bud et Status Prior Years 2009 2010 FutureYears To.tal •431 Funds Budgeted ) (65,203) (471,852 (10,300) 0_ _ (547,$55) 431 Funds Needed 65,203 471,852 _ 2,364 _ _ 0 539,420 *431 Fund Project Contin ency O 0 0_ _ 7,936 0_ 7;935 481 Funds Re uired 0 0' 0 0 0 432 Storm Bud et Status Rrior Years 2009 2010 Future Years Total '432 Funds Budgeted ( ) (34.532) (160,607) (220,000) 0 (415,139) 432 Funds Needed 34,532 160,607 1,936 0 197,075 '432 Fund Project Contingency 0 0 218,064 0 218,064 432 Funds Required 0 0 0 0 0 ) in the Budget Status Sedions indicates Money the City has available. W0517-5A . Page 2 of 2 , ' 8I131ABULATION . . BID TOTALS SUMMARY Project Names CP0762, Les Gove Neighborhood Improvements-Phase 2 -Pcepared by: Cily ofAubum Bid Date: 514110 _ ENGINEER'S ESTIMATE: $ 750,635.50 AVERAGE BA$IC BID AMUUNT: $ 834,515.17' ' BASIC BID SPREAD AMOUNT: 177,674.95 8asic BID Amount, $pread $ Spread % LOW BIODER: Scotty's General.Construction . $ 817,720.75 -$232,914:75 -31.03% 3econd 6'idder. RJC Consttuction Group $ 595;785.90 -$154,849:60 -20:63% Bas1c BID (Tax not Inctuded) Total BID (Tax lncluded) . Scotly's Oeneral Constructlon $ 5,17,720:78 $ 538,513.40 RJC Gonstrucaon Group $ 595,785.90 $ 620,946.96. Johansen ExcavaUng; lnc $ 626,892:20 $ 651,178:29 ' Pape and Sons Constniction E 638,844:75 $ 862,487.86 77tan Earthwork $ 653,713.30 $ 881,283.23 B&B Utilities 8 Excavating $ 650,386A0 $ 876,230.23 Kar-Ve,l Construction $ 666,948A0 $ 892,535.83 v Rodarbe Construction, Inc $ 684,950.50 $ 892,547.57 R.L. Afia Company $ 695,385.70 $ 721,225.32 W0517-5B 5/5/2010 (7:95 AN) . ' h:~prollbidtabs1CP0762PH2_xls 9 sT N SCHOOL ist sT NE ~ `f) Z EAS MAIN m w w w w w w lSt ST w ~ SE U~ E- ~ W 2nd ST s U) z U) cn U) U) U) U) U) 3rd Q )'S'S 4th w ST c ~ SE BURLINGTON w NORTHERN U) 5th ST SE Hw"-18- BI ENT . 6 t h S E ARK E-. Ul 7th U) s s SE ~ gth ~ ST SE ~ 11 i E- t E ~ ~ Sr7~ ~ Oth ST ~ 1 SE LES GO V PARK ~ Q T SE r Phase 2 L EG END Construction Limits ~ PHASE I (2009-2010) CONSTRUCTION COMPLETE PHASE 2 (20I0) CITY OF CITY OF AUBURN Drawn: Feb 2010 AtiBUIRN CP0762, LES GOVE NEIGHBORHOOD WASHINGTON IMPROVEMENT PROJECT Vicinity Map w0517-5c SCALE: I°=600'