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Home My WebLink About04-21-2010 CITY OF COMIVIUNITY CENTER COiVIMITTEE WAS H 1 N G TO N April 21, 2010 MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 9:10 a.m. in Council Chambers located on the first floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Committee members present were: Chair Rich Wagner, Vice Chair Lynn Norman and Member Bill Peloza. Staff members present included: Director of Human Resources/Risk & Property. Management Brenda Heineman, Parks, Arts and. Recreation Director Daryl Faber, Finance Director Shelley Coleman, City Engineer/Assistant PW Director Dennis Selle, Project/Construction Manager Steven Burke, Principal Planner Jeff Dixon, and Human Resources Assistant Cheryl Abner Also in attendance were: Ron Harpel, Consultant, BLRB II. APPROVAL OF MINUTES A. Chair Wagner entertained a motion to approve the minutes of March 9, 2010 meeting. Vice Chair Norman so moved, Member Peloza seconded. Minutes approved unanimously 3-0. III. Bid Proposals Consultant Ron Harpel presented copies of the bid tabulation to the Committee for review. There were fourteen compliant bides and finro non-compliant bids. Chrisfensen Construction of Tumwater, WA subtnitted a bid of $2.8 million and three altemate bids. Alt 1 is for covered walkway between gym and senior center; Alt 2 masonry cleaning and graffiti coatings at PRAB brick walls; Alt 3 provide rough-in for (4) security cameras and monitoring station. Lastyear we had a low bid of $2.7 million for the Activity Center. The number is higher from where we were last year, but we have added value by re-roofing the PRAB building and using more pervious concrete in the parking lot. The parking lot north of-the new gym and PRAB building was changed to pervious concrefe which is in this bid. The climbing wall was added fo the base bid. Public Art was added to fhe rolling doors thaf will close off the wall after hours. The contractor has in their bid enough money to coordinate with the Artist to get a beautiful piece of craftsmanship on the wall. Page 1 ~ • Communitv Center Committee Minutes April 21, 2010 ProjecUConstruction Manager Steve Burke reported that the low bidder, Christensen Construction, asked for finro days to review their bids. They called within two days and after review of their numbers, are comfortable with them. Manager Burke did research on Christensen Construction, Inc. They have twenfy full time employees and have been in business since 1990. He called twenty-three references and received feedback from eighteen of them. He talked with local architects in the Olympia area as well as building owners and facilities managers of buildings they have construcfed. There were no negative comments from any of the reference building owners or from local architects in the Olympia area. He feels they are a good fit for our project and feels very comfortable with Christensen Construction: They have not done a LEED project; however, they have been involved in the Federal Energy Star Program and are sending their Project Manager to LEED training that USGBC is conducting. Council Member Bill Peloza commented regarding the construction cost budget under A & E Fees, Re-roof, PRAB and Porous Concrete (50%) -$21,865.00, should reflect separate pricing. Director Coleman reported on City funding sources advising that when the project was started, there was approximately $5.3 million in funding and we are applying for an $800,000 grant which will give us $6.1 million total. With the grant, we would have close to $600,000 surplus. Director Heineman stated thaY we are still pursuing the Boys & Girls Club. That grant is available until June 2011 which is $790,000. Vice Chair Norman entertained a motion that we accept the bid of Christiansen Construction, Inc. in the amount of $2.89 million which includes the altemates. Member Peloza seconded. Chair Wagner concurred. The Intent to Award Letter to Christiansen Construction, Inc. will be issued this , week. The Notice to Proceed will need Council approval. New Market Tax Credit (NMTC) Director Coleman advised she had talked with Paul Breckenridge and he . reiterated the goal is to put the value of this building into the leveraging of a NMTC. Director Coleman received a phone call from Tim Locke with the King County Housing.Authority. He asked if the Committee wanted to be included in their request for the New Market Tax Credit (NMTC) for the Activity Center project. Page 2 Communitv Center..Committee Minutes April 21, 2010 Her response was yes. Their application is due to the federal government agency on June 2, 2010. Director Coleman reported that between now and then, they are going to be working on the budget for the Community Center and looking at NMTC assets we have put into leverage. Consultant Paul Breckenridge will be at the next meeting with the budget, update and flow chart for the Green Bridge example. . Chair Wagner requested a meeting be scheduled with the Committee and Paul Breckenridge within the next three weeks: Topic of discussion will be NMTC update. Parks Director Daryl Faber is to meet with Artist Bruce Myers on Thursday to meet with the individual supplying the boulders for the playground. They will also . select boulders to be used on the future plaza on the back of the Activity Center. Consultanfi Myers is now under contract for $33,000. The contract includes the design he is now working on. He will not start any fabrication until we accept the bids. He will be working with BLRB and their selected contractor. Chair Wagner asked if we have to have someone on site to check for archeological artifacts. Director Faber said we have a contract through someone with the Muckleshoot Tribe that we have used in the past when it is required. PSE Grants Consultant Harpel commended the Council for allowing BLRB to spend $8,000 in engineering services that returned $60,000. The Community Center receiVed $40,000 and the Activity Center received $20,000 for a grand total of $60,000. LEED USGBC Consultant Harpel reported that they submitted the fee and USGBC is reviewing our submittal for the Activity Center only. It was decided not to spend the money , to have them review the Community Center. The cost to review design credits only, is $2,700. It is about a four week review process. If any supporting information is missing, it will allow us a chance to respond and get a yes or no answer if we are going to get the credit before construction starts. Once construction starts, the contractor begins working with BLRB as one of the LEED managers and the City as an owner, to document what is happening on the construction site related to the credits we are going for. 26 credits out of 39 points are now under review. We are Silver but Consultant Harpel went on record to say that we may in fact hit Gold. The Committee wants to ensure that some sort of signage, plaque or educational display is in place indicating that these are some of the steps we have taken to make this an efficient building in the LEED process. Page 3 Communitv Center Committee AAinutes April_21, 2010 PUBLIC ART There was a brief discussion on Public Art. Bruce Myers came in #2 as a finalist for the Public Artist. He is very versatile and very impressive. He is thinking of using geological markecs as accents with the Activity Center project. Geological markers are also being used in the playground. IV. ADJOURNMENT There being no further business, the meeting adjourned at 10:10 a.m. APPROVED THE DAY OF IL, 2010. Rich Wagner, Chair Cheryl Abner, H.R. Assistant Page 4