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WDepartment of Administration
CITY OF
)ASHINGTON
Michael Hursh, Human Services Manager
25 West Main Street, Auburn, WA 98001
phone: 253.804.5029
email: mhursh@auburnwa.gov
Agreement for Human Service Activities
Costing $5, 000 per year or less
This Agreement is made effective as of January l, 2010, by and between YWCA: EMERGENCY
HOUSING and CITY OF AUBURN. In this Agreement, the party who is contracting to receive services
shall be referred to as "CITY", and the party who will be providing the services shall be referred to as
"YWCA". The parties agree as follows:
1. DESCRIPTION OF SERVICES. Beginning on January 1, 2010, YWCA agrees to provide housing
services to residents in need in the City of Auburn. Services will be delivered as per the attached Scope of
Work.
2. PAYMENT. The CITY will pay a fee to the YWCA for services provided in the amount of $3,780
per year, paid in semi-annual installments of equal amounts, for services delivered as described in the
attached Scope of Work. This fee shall be payable in a lump sum upon receipt of an invoice from the
YWCA with appropriate supporting documentation.
3. EXPENSE REIMBURSEMENT. YWCA shall pay all "but-of-pocket" expenses, and shall not be
entitled to reimbursement from the CITY except for specific services, items or activities listed in the
Scope of Services as reimbursable goods or services.
4. TERM/TERMINATION. This Agreement is effective January 0 1, 2010, and expires December 31,
2010, unless either party terminates the Agreement by notifying the other party in writing within seven
(7) days of the intent to terminate. The Agreement may be renewed for one year upon the mutual consent
of both parties. .
5. RELATIONSHIP OF PARTIES. It is understood by the parties that the YWCA is an independent
contractor with respect to the City of Auburn, and not an employee of the CITY. The CITY will not
provide fringe benefits, including health insurance benefits, paid vacation, or any other employee benefit,
for the benefit of YWCA.
6. EMPLOYEES. The provisions of this Agreement shall also bind YWCA employees who perform
services for the CITY under this Agreement.
7. INDEMNIFICATION / HOLD HARMLESS. YWCA shall defend, indemnify and hold the City,
its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the
YWCA in performance of this Agreement, except for injuries and damages caused by the sole negligence
of the City. The City of Auburn shall defend, indemnify and hold YWCA, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including
attorney fees, arising out of or resulting from the acts, errars or omissions of the City in performance of
this Agreement, except for injuries and damages caused by the sole negligence of the YWCA.
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AUBURN * MORE THAN YOU IMAGINED
8. INSURANCE. The YWCA shall procure and maintain far the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the wark hereunder by the YWCA, its agents, representatives, or employees.
A. Minimum Scope of Insurance, YWCA shall obtain insurance of the types described below:
1. Automobile Liabilitv insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 ar a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liabilitv insurance shall be written on ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent
contractors and personal injury and advertising injury. The City shall be named as an
insured under the YWCA Commercial General Liability insurance policy with
respect to the work performed for the City.
3. Workers' Compensation coverage as required by the lndustrial Insurance laws of the
State of Washington.
4. Professional Liabilitv insurance appropriate to the YWCA profession.
B. Minimum Amounts of Insurance: YWCA shall maintain the following insurance limits:
1. Automobile Liabilitv insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General Liabilitv insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liabilitv insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions: The insurance policies are to contain, or be endorsed to
contain, the following provisions for Automobile Liability, Professional Liability and
Commercial General Liability insurance:
1. The YWCA insurance coverage shall be primary insurance as respect the City. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be
excess of the YWCA insurance and shall not contribute with it.
2. The YWCA insurance shall be endarsed to state that coverage shall not be cancelled
by either party, except after thirty (30) days prior written notice by certified mail,
return 'receipt requested, has been given to the City.
D. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best
rating of not less than A: VII.
E. Verification of Coverage: YWCA shall furnish the City with original certificates and a
copy of the amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the YWCA before
commencement of the work.
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9. ASSIGNMENT. YWCA obligations under this Agreement may not be assigned or transferred to any
other person, firm, or corporation without the prior written consent of the CITY.
10. NOTICES. All notices required ar permitted under this Agreement shall be in writing and shall be
deemed delivered when delivered in person or deposited in the United States mail, postage prepaid,
addressed as follows:
IF for YWCA:
June Wiley
Regional Director
1010 South 2°d Street
Renton, WA 98057
IF for the CITY:
Michael Hursh
Human Services Manager
25 West Main Street
Auburn, WA 98001
Such address may be changed from time to time by either party by providing written notice to the other in
the manner set forth above.
11. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties and there are
no other promises or conditions in any other agreement whether oral or written. This Agreement
supersedes any prior written or oral agreements between the parties.
12. AMENDMENT. This Agreement may be modified or amended if the amendment is made in writing
and is signed by both parties. '
13. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable
for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that
any provision of this Agreement is invalid ar unenforceable, but that by limiting such provision it would
become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced
as so limited.
14. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any provision of
this Agreement shall not be construed as a waiver or limitation of that party's right to subsequently
enforce and compel strict compliance with every provision of this Agreement.
15. APPLICABLE LAW. This Agreement shall be governed by the laws of the State of Washington.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
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~ .
The undersigned have read the above statements, understand them, and agree to abide by their terms.
Signed: Signed:
~
Date: Date: 1 Z
Address: Address:
e,
Phone: Phone: 2 73 o y.-.o z, 5
X! D il_i
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HUMAN SERVICES AGREEMENT BETWEEN-THE
CITY OF AUBURN & YWCA: EMERGENCY HOUSING
Scope of Work
Services to include: .
■ The YWCA Emergency Housing program provides emergency shelter and case management
services to families with children for up to 90 days. 2 shelter units are located in Auburn.
■ This program is designed to meet the basic survival needs of homeless and low income
women, children and families, and enable them to achieve housing stability and is intended to be
the first step in the progress of the family toward long term financial and housing stability.
■ Recruit volunteers, train them and acknowledge their contribution to the community.
■ Comply with applicable codes, rules and regulations. '
■ Maintain records of residents served.
■ Retain the above records for three years and make them available for review upon request by
the City and/or its agents or representatives.
Reporting Requirements:
■ With each semi-annual request for reimbursement, YWCA provides a suminary of the
number of people served along with the number of clients who are Auburn residents.
■ At the end of each year, a brief report describing the past program, number of clients served
along with noteworthy accomplishments and/or challenges.
Additional Billable Services, Goods and/or Activities:
■ None
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