HomeMy WebLinkAboutAuburn Youth Resources GF1008AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this 1~ day of
yVctv- , 2010, by and between the CITY OF AUBURN, a municipal
corporation' )the State of Washington, hereafter referred to as "CITY", and AUBURN
YOUTH RESOURCES which is located at 816 F Street S.E. Auburn, Washinqton 98002,
a non-profit corporation organized under the laws of the State of Washington, hereafter
referred to as "AGENCY."
WHEREAS, The AGENCY provides a valuable service to the CITY and its
residents through the provision of provide services that assist Auburn youth and their
families to deal with mental health issues; and
WHEREAS, the CITY is interested in continuing support of Agency, including
development of additional resources and service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY
for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this
reference as if fully set forth, to Auburn residents during the 2010 term. This support is in
recognition of the fact that the demand for the services delivered by the AGENCY
continues to rise.
II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services,
as described in Exhibits 1 through 4, which may include development of new resources, to
low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4
to this agreement, and incorporated herein by this reference as if fully set forth.
Agreement- GF-1008, Auburn Youth Resources
January 1, 2010
Page 1 of 8
low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4
to this agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits.
Said services are to be completed no later than December 31, 2010.
III. TERM
The term of this Agreement shall commence on January 1, 2010 and shall expire
on December 31, 2010.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City within 15 days of the close of each calendar
quarter a status report containing program statistics regarding the type and level of
services provided to the City of Auburn, as well as financial information pertaining to the
contract agreement and expenditures. The final report, which may include estimated
service levels, shall be submitted no later than December 12, 2010. Format and contents
of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated
herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in
the format commonly referred to as "outcomes reports" which will show the intended
linkages between the activities conducted and the changes the activities will produce.
These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is
incorporated herein by this reference, and shall be submitted to the City at the end of the
first quarter and within sixty days following the close of the calendar year.
C. As full and total payment for the services provided under this Agreement, the CITY
agrees to pav the AGENCY the total amount of $55 000 as set forth in Exhibit 1. The
CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days
following the CITY's receipt of quarterly invoices. The required format and content of
Agreement - GF-1008, Auburn Youth Resources
January 1, 2010
Page 2 of 8
quarterly invoices is set forth in the Exhibits to this Agreement, and is incorporated herein
by this reference.
V. INDEMNIFICATION
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its
elected and appointed officials, employees and agents from and against any and all
claims, demands and/or causes of action of any kind or character whatsoever arising out
of or relating to services provided by the AGENCY, its employees, volunteers or agents
concerning any and all claims by any persons for alleged injury or damage to persons or
property•to the extent caused by the negligent acts, errors or omissions of the AGENCY,
its employees, volunteers or agents or representatives. In the event that any suit or claim
for damages based upon such claim, action, loss or damage is brought against the CITY,
the AGENCY shall defend the same as its sole costs and expense; provided that the CITY
retains the right to participate in said suit if any principle of governmental or public law is
involved; and if final judgment be rendered against the CITY and/or its officers, elected
officials, agents and employees or any of them or jointly against the CITY and the
AGENCY and their respective officers, agents, volunteers, employees or any of them, the
AGENCY shall fully satisfy the same and shall reimburse the CITY any costs and expense
which the CITY has incurred as a result of such claim or suit. The provisions of this
section shall survive the expiration or termination of this Agreement.
VI. INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and understand that the AGENCY is an independent contractor
and not the agent or employee of the CITY and that no liability shall attach to the CITY by
reason of entering into this Agreement except as provided herein. The services required
under this Agreement may not be assigned or subcontracted by the AGENCY without the
prior written consent of the CITY.
Agreement - GF-1008, Auburn Youth Resources
January 1, 2010
Page 3 of 8
VII. INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement
insurance against claims for injuries to persons or property which may arise from or in
connection with services provided by the AGENCY, it agents, employees or volunteers
under this Agreement. The AGENCY agrees to provide comprehensive general liability
insurance and shall maintain liability limits of not less than ONE MILLION DOLLARS
($1,000,000) combined single limit coverage per occurrence for bodily injury, personal
injury and property damage. Where professional services are provided as part of the
services rendered pursuant to this Agreement, as shown in Exhibit 1, the AGENCY shall
also provide and maintain professional liability coverage including errors and omissions
coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000)
combined single limit per occurrence for bodily injury, personal injury and property
damage. Any deductibles or self insured retentions in either policy must be declared to
and approved by the CITY. At the option of the CITY either: The insurer shall reduce or
eliminate such deductibles or self insured retentions as respects the CITY, its officials and
employees; or, The AGENCY shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses. The policies are to
contain or be endorsed to contain the following provisions:
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be
covered as additional insureds as respects: Liability arising out of services and
activities performed by or on behalf of AGENCY, its employees, agents and
volunteers. The coverage shall contain no special limitations on the scope of
protection afforded to the CITY, its elected and appointed officials, employees or
agents.
Agreement - GF-1408, Auburn Youth Resources
January 1, 2010
Page 4 of 8
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excess of
the AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affect
coverage provided to the CITY, its officials, employees or agents.
(c) Coverage shall state that the AGENCY's insurance shall apply separately to
• each insured against whom claim is bought or suit is brought except with
respect to the limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled, reduced in coverage, or in
limits except after thirty (30) days prior written notice by certified mail return
receipt requested has been given to the CITY. The AGENCY agrees to provide
copies of the Certificates of Insurance to the CITY at the time that this
Agreement takes effect.
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with
original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The CITY
reserves the right to require complete, certified copies of all required insurance
policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its
policies or shall furnish separate certificates and endorsements for each. All
coverages for volunteers shall be subject to all the requirements stated herein.
Agreement - GF-1008, Auburn Youth Resources
January 1, 2010
Page 5 of 8
VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which this
Agreement may apply directly or through contractual or other arrangements on the
grounds of race, color, creed, religion, national origin, sex, age, or the presence of any
sensory, mental or physical handicap.
IX. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance
with State Auditor's procedures, including personnel, property, financial and programmatic
records which sufficiently reflect direct and indirect costs and services performed under
this Agreement. The AGENCY agrees to maintain all books and records relating to this
Agreement for a period of three (3) years following the date that this Agreement is expired
or otherwise terminated. The parties agree that the CITY OF AUBURN may inspect such
documents upon good cause at any reasonable time within the three (3) year period.
X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon ten (10) days written
notice should the other party fail substantially to perform in accordance with its terms
through no fault of the other.
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than
December 12, 2010, describing the progress and activities performed for
the year 2010 under its scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, and County of King and
where applicable, Federal laws.
Agreement - GF-1008, Auburn Youth Resources
January 1, 2010
Page 6 of 8
UBURN
~
~
PETER B. LEWIS
MAYOR
AT ST:
Danielle E. Daskam,
City Clerk
APP D
aniel i;sa B. Heid,
City Attorn'ey A URN YOUTH RESOURCES
BY: ~f
TITL . Executive Director
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this ~ day of Fzbolr-k, 2010, before me, the
undersigned, a Notary Public in and for e State of Washington, personally
appeared I"AM.CS r a4g.clC~flie,c) , to me known to be the Executive
Director of Auburn Youth Resources, the non-profit corporation that executed the
within and foregoing instrument, and acknowledged said instrument to be the free
and voluntary act and deed of said non-profit corporation for the uses and
purposes therein mentioned, and on oath stated that he/she is authorized to
execute said instrument on behalf of said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my
official seal the date hereinabove set forth.
R ~iJ~.y 1~
A• •R ~ • ~/~r
, • ~lsslon
rlll.r~m W J,~~~~,4A-1
NoTqRy lp':y'~ ' NOTA Y PUBLIC in an or the State of
= = Washington, residing in ~AjVf 2i~,,o5 ,
; 01., pUBLIC MY COMMISSION expires: 3 i
% X,~
'~i 9I' ~`.5-31-2~~~•' ~ C~~
Agreement - GF-1008, Auburn Youth Resources
January 1, 2010
Page 8 of 8
C. The CITY and the AGENCY respectively bind themselves, their
successors, volunteers, assigns and legal representatives to the other
party to this Agreement and with respect to all covenants to this
Agreement.
D. This Agreement represents the entire and integrated Agreement between
the CITY and the AGENCY and supersedes all prior negotiations. This
Agreement may be amended only by written instrument signed by both the
CITY and the AGENCY.
E. • Should it become •necessary to enforce• any term or obligation of this
Agreement, then all costs of enforcement including attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party.
F. The AGENCY agrees to comply with all local, state and federal laws
applicable to its perFormance under this Agreement.
G. Agency agrees to conduct its activity(ies) in such a manner as to coincide
with the goals identified in the attached Memorandum of Understanding.
The Agency understands that the performance indicators established in the
Memorandum will be used by the City as a measurement tool in
determining if the goals have been achieved.
Agreement - GF-1008, Auburn Youth Resources
January 1, 2010
Page 7 of 8
HUMAN SERVICE AGREEMENT
2010 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
Auburn Youth Resources
816 F Street SE
Auburn, WA 98002
Contact, Title: James Blanchard, Director
Phone: 253-939-2202
Email: jamesbl@ayr4kids.org
Are professional services (e.g., counseling, case management) provided as part of this
Agreement?
Contract Information
Contract Amount: $55,000
Program Name: Counseling
Description of Service to be provided:
Reporting Information
Report for _ 1" Qtr/Jan-Mar
2010 Service Units
2"a Qtr/Apr-Jun _ 3`d Qtr/Jul-Sep _ 4th Qtr/Oct-Dec
City Funding
Onl
All Funding Sources
Actual Service
Units to Date
Service Unit Description:
Auburn Residents Only
Total
Projected
Annual Units
Actual Units by Quarter
,
all Fund
Sources
Service UniUPerformance Measure
608
1St
2nd
3rd
4m
Unduplicated Number of Auburn
Clients Served
Narrative: Please attach other relevant information, including current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
CITY OF AUBURN
2010 Quarterly Financial Report
Agency: Auburn Youth Resources Date:
Program: AYR Counseling
Report for _ 1 St Qtr/Jan-Mar _ 2"d Qtr/Apr-Jun _ 3~d Qtr/Jul-Sep _ 4th Qtr/Oct-Dec
Cost Categories
Budget
Award
This
Request
Cumulative
to date
Award
Balance
1
Personal/Agency Services
2
Office/Operating Supplies
3
Consultant or Purchased
Services
4
Direct Client Assistance
5
Communications
6
Travel & Training
7
Intra-Agency Support
8
Other per Detail
I
L
Grand Total
$55,000.00
Requested
Reimbursement:
Detail as Applicable:
CITY OF AUBURN
2010 Demographic Report
Agency: Auburn Youth Resources Date:
Program: AYR Counseling
Catego
1`
2"
3`
4
Total YTD
Client
Algona
Residence'"
Auburn
Black Diamond
`*List all clients
Burien
served in this
Covin ton
category.
Des Moines
In all other
ories list
cate
Enumclaw
g
Auburn clients
Federal Wa
only.
Kent
Ma le Valle
Normandy Park
Pacific
Renton
SeaTac
Seattle
Tukwila
Unincor orated. Kin Count
Other:
Unknown
TOTAL
Client
30% of inedian or below
Income
50% of inedian or below
Level
80% of inedian or below
Above 80% of inedian
Unknown
TOTAL
Client
Female
Gender
Male
Client
0-4
Age
5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/
AsiaNPacific Islander
Cultural
BIacWAfrican American
Background
HispaniGLatino
Native American/ Alaskan Native
White/Caucasian
Other
Unknown
TOTAL
Condition
Disabling Condition
ESL
Limited English S eaking
Household
Female-Headed Household
CITY OF AUBURN
2010 Outcomes Evaluation Format
Agency: Auburn Youth Resources Date:
Program: AYR Counseling
1. Submission Dates.
This report shall be submitted with the first quarter invoice and again within sixty (60) days of
the end of the calendar year.
II. Contents.
A. The components of the evaluation will:
1) Identify both process and outcome portions of the services that AYR proposes to
provide the City of Auburn.
2) Show the relationship of program resources and activities to the expected results or
outcomes;
3) Help identify those questions the evaluation is to answer;
4) Provide a graphic summary of how program parts relate to the whole;
5) Make explicit the underlying theory of the program; and
6) Identify measurable categories in the program evaluation.
B. AYR shall develop the following status report components within the time frames
established below:
1) 1 S' Quarter
a) The outcome based results AYR expects to achieve;
b) An indicator to inform the City of Auburn that the anticipated change has or has
not occurred; and
c) The method for gathering information needed to indicate the outcomes that have
occurred.
d) Initial Collection and assessment of the information acquired to include
alterations in the anticipated outcomes or alterations in the methodology of
information gathering.
2) 4th Quarter
a) Information collected;
b) Conclusions developed as a result of the information.
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is an addendum to the agreement for
services between the City of Auburn and Auburn Youth Resources, the original of which
was executed on the I ~ day of 1' ✓vG+r , 2010. All other terms and
conditions of the agreement for services shall remai in full force and effect except as
specifically amended by this Memorandum of Understanding.
It is the goal of the City of Auburn to reduce the number of children within the
City of Auburn who are victims of on-going and repeated neglect and abuse by
15% between January, 2008 and January, 2011.
II. The grant funds provided to the Agency during the 2010 year are provided with
the objective of achieving the result of reducing repeated neglect and abuse of
children within the City of Auburn.
III. Agencies receiving funding from the City of Auburn agree to participate in the
conceptual development of the One Stop Center and to collaborate with other
agencies concerning the delivery of services to clients when the Center is
operational. The nature and extent of the collaboration to be determined when
the One Stop Center is operational.
IV. The City of Auburn will utilize the following performance measures in
evaluating the effectiveness of reaching this goal.
a. Performance Indicators
■ Number of police reports of misdemeanor and felony child abuse and
neglect
Agreement GF - 1008, AYR
January 1, 2010
Page 1 of 3
■ Number of police incidence reports for juvenile runaways. Number of
truancy petitions filed by the Auburn School District.
■ Number of out-of-home placements reported by Child Protective
Services (CPS)
■ Number of confirmed CPS reports in Auburn
LEFT INTENTIONALLY BLANK
Agreement GF - 1008, AYR
January 1, 2010
Page 2 of 3
4 CI F A N
~
PETER B. LEWIS
MAYOR
ATTEST:
LZLt~'~
Danielle E. Daskam,
City Clerk
APP VED AS T RM:
~ , . .
J"rDaniel B. Heid,
City Attorney
AUBURN YOUTH RESOURCES
BY: 4 `
TIT : Executive Director
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this Ig~ day of , 2010, before me, the
undersigned, a Notary Public in and for the Stat of Washington, personally appeared
T/tm65 I'- 8c.+NC'/fA4D , to me known to be the Executive Director of
Auburn Youth Resources, the non-profit corporation that executed the within and
foregoing instrument, and acknowledged said instrument to be the free and voluntary act
and deed of said non-profit corporation for the uses and purposes therein mentioned,
and on oath stated that he/she is authorized to execute said instrument on behalf of said
non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official
seal the date hereinabove set forth.
`\O~\\\u i i i inii/,,/
N P R.'..FW?
~,a
~~SSion
; ti~ ;
~0
\\pTARy
; pU6OG ~o =
~ cp o
OS.g~ .20,,.\~
0 F W Ps~
~0/l1111111110
0, w ku_-4 z
i ~
NOTARY PUBLIC in and r the State of
Washington, residing in l-,,tkt 2~~, c.*9
MY COMMISSION EXPIRES
lVlA~ 6 l, Zoib
Agreement GF - 1008, AYR
January 1, 2010
Page 3 of 3