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HomeMy WebLinkAbout06-07-2010 ITEM III-BCITY OF * WASHINGTON DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE MAY 24, 2010 MINUTES I. CALL TO ORDER Vice Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Vice Chair Nancy Backus and Member Rich Wagner. Chair Lynn Norman was excused. Staff members present included: Mayor Pete Lewis, Interim Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Building Official Rick Hopkins, Parks, Arts & Recreation Director Daryl Faber, Human Resources/Risk & Property Management Director Brenda Heineman, Principal Planner Jeff Dixon, and Planning Secretary Renee Tobias. II. ANNOUNCEMENTS AND AGENDA MODIFICATIONS There were no announcements or agenda modifications. III. CONSENT AGENDA A. Minutes — May 10, 2010 Member Wagner moved to approve the Consent Agenda as presented; Vice Chair Backus concurred. MOTION CARRIED UNANIMOUSLY 2-0 IV. ACTION A. Ordinance No. 6309 — Amendments to ACC 5.10.030, ACC 5.10.050, ACC 5.15.020 and ACC 5.20.030 The Ordinance would amend the business license renewal period to coincide with the calendar year, clarifying code compliance procedures for business licenses and specifying the requirement to comply with all applicable city regulations and standards. The Committee discussed this Ordinance at their May 10, 2010 meeting and provided feedback and direction to staff. Interim Planning Director Kevin Snyder gave a summary of what changes were made and not made in the second draft. Member Wagner moved to move Ordinance No. 6309 to full Council for approval; Vice Chair Backus concurred. MOTION CARRIED UNANIMOUSLY 2-0 Planning and Community Development Committee Minutes May 24, 2010 B. Resolution No. 4601 — Amendment to 2010 Master Fee Schedule Resolution No. 4601 is a companion action item to Ordinance No. 6309. This Resolution proposes to amend the rental housing business license fee portion of the City of Auburn 2010 Master Fee Schedule to reflect the recommended modification of the business license renewal period specified in Ordinance No. 6309 to be for July 1, 2010 to December 31, 2010 and to specify that the renewal fee only be one-half of the normally required fee to assist in the transition to a calendar year business license program beginning in 2011. In response to Committee's question regarding having business license fees in the Auburn City Code and the Master Fee Schedule, Mr. Snyder stated that planning and legal staff had discussed the need to address this situation. He stated that staff would most likely recommend consolidating all of the business license fees in the Master Fee Schedule. Member Wagner moved to move Resolution No. 4601 to full Council for approval; Vice Chair Backus concurred. MOTION CARRIED UNANIMOUSLY 2-0 C. Urban Center Code Amendments The Downtown Urban Center Design Standards were originally adopted as part of the Downtown Urban Center (DUC) zone by the City Council February 2007. Subsequent amendments have been made to the standards to address the two projects recently completed; the One Main Building and Medical Office Building/Parking Garage. Now that two projects have been constructed under the Downtown Urban Center Design Standards, staff began discussions with the Downtown Redevelopment Committee about what elements of the existing standards worked with the two projects and what elements did not work and should be revised. The Downtown Redevelopment Committee reviewed the proposed changes at their January 26, 2010 and March 9, 2010 meetings providing additional feedback to staff At their April 13, 2010 meeting, the Downtown Redevelopment Committee took action to approve the amended design standards and forward to the Planning and Community Development Committee for final action. The Committee requested that the table of contents be expanded closer to what was originally shown in the standards. Staff will make those changes. Member Wagner moved to approve the Downtown Urban Center Design Standards; Vice Chair Backus concurred. MOTION CARRIED UNANIMOUSLY 2-0 Page 2 Planning and Community Development Committee Minutes May 24, 2010 V. DISCUSSION AND INFORMATION A. Urban Tree Board Annual Update Parks, Arts & Recreation Director Daryl Faber introduced Urban Tree Board Chair Len Elliott and Member Karen Wright to the Committee. Mr. Elliott provided an annual update on the Board's activities and accomplishments. The highlights of the Board's accomplishments and future goals include the following: • On December 31, 2009, the Board positions were filled with seven members. One member chose not to continue at the end of their term. The Board is now looking to fill this vacancy. • The Board nominates a Significant Tree in the City for acceptance and proclamation by the Mayor and Council. The 2009 Tree Steward selected was Marilyn Dollinger for preservation of her London Plane trees located at 12 G Street NW and declaring them as Significant Trees. • The City launched a tree planting project for the K Street SE and 2nd Street NE neighborhood and the PSE trail. Letters were sent and personal contacts made by Board members in the neighborhood, which resulted in planting 40 trees on February 6, 2010. • The Arbor Day Planting will be a Fragrant Snowbell tree in the Barrier Free Playground which will compliment the sensory component of the playground. • The Board has participated in meetings with Environmental Protection Manager and other departments to develop a streamline process for responding to citizens concerns and issues regarding trees. • The Board is looking for grants to develop educational materials for homeowners and business owners on the proper care of trees. A possible logo would be "Stop Topping". Ways to meet this goals would be to utilize the City's website, tip of the month in the Auburn Reporter, Parks & Recreation Guide and Farmer's Market to name a few. • A grant is being sought to replace the light standards and trees along Park Avenue at Veteran's Park. Committee asked staff to look at the positive effect of planting more trees as part of the City's recent greenhouse gas inventory effort. Interim Director Snyder stated that this concept would be incorporated into the inventory report that is currently being finalized by staff. . B. Animal Control & Rescue Update Human Resources/Risk & Property Management Director Brenda Heineman distributed an updated Animal Services Interlocal Agreement and provided an update on the information discussed at the Committee's April 12, 2010 meeting. Staff received information from King County on the cities that intend to participate in a 2.5 year contract and the costs have been recalculated. The cities will make a final intent to commit to the contract on May 26, 2010. A final Interlocal agreement will be distributed for the cities to approval through their respective City Councils. Staff intends to have the Interlocal agreement for vote by Council at their June 21, 2010 meeting, should they choose to do so. Page 3 Planning and Community Development Committee Minutes May 24, 2010 Ms. Heineman distributed a memorandum from King County outlining the improvements made to the animal shelter in Kent and additional improvements to be made. There will be a tour of the facility by staff, council member and a local veterinarian May 25, 2010. She also reported that there was a meeting this evening at 6:00 p.m. for anyone that may be interested in discussing providing animal sheltering services for Auburn. C. Master Plan Code Amendment At the Committee's March 8, 2010 meeting, staff introduced the concept of developing a new code section specifying review and approval process related to the City adopting master plans prepared for development. The concept is to recognize and accommodate most commonly institutional type uses that involve larger sites that may have several phases built over several years. As requested by the Committee, staff researched other jurisdictions' examples of codes related to master plans, contacting staff in these jurisdictions to find out their experience with the code. Principal Planner Jeff Dixon shared some of these similarities and differences between the various codes with the Committee. Also, as requested by the committee, staff met with the City's Risk Manager and Assistant City Attorney regarding the intent of the code provisions and purpose, providing information on typical provisions and listing of jurisdictions that use master plans. Mr. Dixon stated that the concerns expressed by the Assistant City Attorney were how the code may apply to religious institutions. Mr. Dixon stated that both the Risk Manager and the Assistant City Attorney thought that the decisions under this proposed code be made by the Hearing Examiner. This to avoid the concerns that the Committee raised of the Council straying into judicial decision making that has been a previous concern. The master plan code concept was also reviewed by two Washington Cities Insurance Authority (WCIA) staff members. The WCIA staff contacted by the City indicated that this type of code section did not present a risk concern and there is not a history of claims due to such code provisions. The WCIA staff offered to provide review of the draft code, when available. Using the gathered information, City staff proposes developing the code section that is coordinated with existing codes, the comprehensive plan framework, while providing Council with a level of certainty for future decisions to be made by the Hearing Examiner. Staff will share drafts with WCIA and, as previously requested by the Committee, several institutions to solicit feedback as the code is under development. D. Title 15 (Building & Construction) / 2009 International Codes Amendments Building Official Rick Hopkins and Valley Regional Fire Authority Fire Marshall Jeff Stottlemyre referred the Committee to the Summary of Key Changes documentation as distributed in the agenda and briefly reviewed with the Committee. RCW 19.27.031 directs the adoption of specified codes pertaining to building and fire regulations standards issued by International Code Council, Inc (ICC). ICC develops the codes and standards used to construct residential and commercial buildings, including homes and schools. The International Codes, or I -Codes, published by ICC, provide minimum safeguards for people at home, at school and in the Page 4 Planning and Community Development Committee Minutes VI May 24, 2010 workplace. To date, fifty states and the District of Columbia have adopted the (- Codes at the state or jurisdictional level. The ICC issues updated versions of the (- Codes every three years. The Washington State Building Code Council is a state agency that establishes the minimum building, mechanical, fire, plumbing, and energy code requirements necessary to promote the health, safety and welfare of the people of the state of Washington, by reviewing, developing and adopting the state building code. The Council has recently adopted and issued the 2009 I -Codes for the State of Washington inclusive of the International Building Code, the International Residential Code, the Uniform Plumbing Code, the International Mechanical Code, the International Fire Code, and the Washington State Energy Code (Chapter 51-11 WAC). The Council's adoption of the I -Codes will be effective on July 1, 2010. The Council is recommending local governments adopt the 2009 I -Codes along with any administrative changes to Chapter 1 (Administration) of each code prior to or around July 1, 2010. Title 15 (Building and Construction) of the Auburn City Code comprises the referenced adoption of the I -Codes together with the adoption of regulations that are specific to the City of Auburn that are commonly referred to as "local amendments". Building staff, together with the Valley Regional Fire Authority as appropriate, have analyzed and incorporated the 2009 I -Codes together with recommended local amendments to update Title 15 as appropriate. The Planning Commission will conduct a public hearing on June 8, 2010 on the proposed amendments to Title 15 inclusive of the proposed referenced adoption of the 2009 International Codes and the inclusion of local amendments, as appropriate. E. PCDC Status Matrix Committee asked that materials for Item 26, Transportation Improvement Program, be given to them a week in advance of the June 14, 2010 meeting. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at 6:07 p.m. APPROVED THIS DAY OF JUNE, 2010. Nancy Backus, Vice Chair Page 5 Renee S. Tobias, Planning Secretary