HomeMy WebLinkAbout04-21-2010
White River Valley Historical Society
Board Meeting
April 21, 2010, 1:30 to 3 p.m.
Muckleshoot Room, White River Valley Museum
Members present:
Mike Gerber, Judi Roland, Doug Hedger, Ronnie BeyersdorF, Jennifer Hamor, Megan Evans, Richard Artura, Tom
Camp6ell; Gator. Chamberlain, Pat Cavanaugh, Gerry Honeysett, Julie Herren,
Members excused: Lisa Scarff
Members not present: Mae Yamada; Jennifec Traufler, Clarissa Ruston; Ken Nelson ;
. _ _
Staff present: Patricia Cosgrove, Kristen Bruhahn, Tara McGauley; Ecin.Hash; Hilary Pittenger, Janet Wells
Guests: Elaine Ruth & Julie Towne, White River Valley Museum Volunteers
I. Call To Order, Introductions, Approval of Minutes . President Mike Gerber
`President Gerber called the meeting to order and asked for the approval of the minutes.
MOTION CARRIED
II. Cfiair Report, President Gerber -
A. President Gerber reviewed the museum calendar
B. Free Wednesday Reguesf UPdafe
Happy news! Free Wednesdays are full until the end of the year. Gerry Honeysett, who acquired
the most donations, was asked to share his insights on his success and gave us these tips
"believe in what you are asking for" and "send a note of`thanks" as a follow-up.
C. Museology 101, Volunteer Program Janet Wells
Janefi Wells, characterized as,passionate and gifted, in her work as volunteer coordinator by
Patricia Cosgrove, introduced two volunteers Julie Towne and Elaine Ruth.
Julie holds the highest number of volunteer hours and primarily serves the White River
Museum at the Mary blsen Farm. She shared experiences volunteering & spoke to the value of
instruction related to sources of food provided to 1st graders, many of whom have not made the
connection between nature and nutrition unfil their farm experience,, as well as the introduction of
6th graders to the salmon habitat and on occasion, a coyote!
Elaine serves primarily as a greeter, answerer.of felephone and shop keeper welcoming
visitors to the WRVM: She has lived in Auburn for 50 years and was encouraged to volunteer by
Eunice Ryan. Elaine applauds the staff of the museum, commending their dedication and
commitment.
Mike Gerber thanked. Janet Wells, and volunteers Julie & Elaine foc #heir presentation and
their gifts of self on behalf ofthe museum and requested that thanks also be extended to all
volunteers. Board mem. bers are encouraged to introduce ourselves to volunteers if the
opportunity avails itself.
III. Committees (ftems for Vote')
A. Finance Committee* Doug Hedger
e 2/2010 Financial Report
A 2010 budgef amendment originally presented in March 2010, a new policy regarding salary
and benefits for the museum's non-city emPloyees was proughtto the April 2010 board meeting;
- recommended for approval - MOTION GARRIED
e Monthly & Quarterly Financial Reports cecommended for approval - MOTION CARRIED
B. Mary Olson Farm Committee Judi Roland
• Invitation to all board members to,join farm tour following meeting was extended by Judi to
include a demonstration of the hay fork and trolley
• Wallpaper is up in, house.
e Discovery of water at:71 feet was a positive outcome of dig (expected required depth was 250
feet).
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• Underground & electrical bids came in higher than anticipated and will require additional
consideration.
e Fencing 6id accepted, fence lines are strung out
• Caretaker position remains unfilled, employment considerations discussed.
• The idea of potential board meeting in June at MOFarm was introduced.
• Continued discussion of hosting a"soft° opening housewarming event.in September occurred.
(Potentially HoptemberNarvest Fesf. 9/25)
C. Collections Committee - report & vote deferred to next month
D. Halloween Costume Ball Committee Julie Herren
• October 23, 2010
• Committee meeting set for May 10th 3:30, all interested are encouraged to attend. Decisions
. on theme, music, ticket prices, 8 sponsorship / fund eaising efforts will be made by those
attending committee meeting.
• A request was made guiding the committee to focus orr quality, keeping in mind the desire for
any brochure or printed ad materials to reflect the charm & dignity of the Museum.
E. Community Gonnections Committee - -
Planning calendar of community events at which museum presence can occur (such as
tractoc with banner). • School District Tours - Expansion of school'tours at Mary Olson Farm to-Kent:Sehool District,
the 4th largest_in state with 34 elementary schools and the Muckelshoot Tribal School was
discussed. Board mem6ers inquired into the current capacity for tours wh'ich.was determined ,
to be 60 pupils per tour, 2 tours per day / requiring 4 volunteers & 1 staff person at a
minimum. It was decided to establish a committee to discuss in depfh 'and develop plans for
supporting & sustaining Mary Olson Farms educational programs considering the industry
standards, as well as the other potential uses. -
V. Board Member Comments Around Table President Gerber
Adjourn
Motion to adjoum requested and carried.
Submitted RespectFully by Julie Herren
Next Board Meeting: May 19, 2010 1:30 to 3 p:m.
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