Loading...
HomeMy WebLinkAboutITEM III-B DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE JUNE 14, 2010 MINUTES I.CALL TO ORDER Chair Lynn Norman called the meeting to order at 5:00 p.m. in Annex Conference Room 1 located on the second floor of One Main Building, 1 East Main Street, Auburn, WA. Committee members present were: Chair Lynn Norman, Vice Chair Nancy Backus and Member Rich Wagner. Staff members present included: Mayor Pete Lewis, Interim Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Planner Stuart Wagner, Risk Manager Rob Roscoe, Employment Relations/Compensation Manager John Fletcher, Shelley Coleman, Finance Director and Planning Administrative Support Clerk Tina Kriss. II.ANNOUNCEMENTS AND AGENDA MODIFICATIONS There were no announcements or agenda modification. III.CONSENT AGENDA A. Minutes – May 24, 2010 Member Backus moved and Member Wagner seconded to approve the minutes as presented; Chair Norman concurred. MOTION CARRIED UNANIMOUSLY 2-0 – SO WAS VOTE 3-0 or 2-0? IV.DISCUSSION A. Resolution No. 4602 – Inter-Local Agreement with King County – Animal Services Risk Manager Rob Roscoe with the assistance of Employment Relations/Compensation Manager JohnFletcher presented the staff report on this topic. The following are key presentation points presented by Mr. Roscoe: Tom Harris, current Animal Control Officer, will be assigned to our district. City has three options in participating in the Animal Control Inter-Local Agreement with King County: a) opt out of an agreement; o b)participate in a six month agreement period o c) participate in a two and a half year agreement period o City requested 28 changes to the agreement – only two changes were made. Planning and Community Development Committee Minutes Date, 2010 Staff recommendation is for Council approval of Option C that is participation in the two and a half year Inter-Local Agreement with King County for Animal Control Services. Mr. Roscoe and Mr. Fletcher discussed that of the 27 potential participating cities, only Bothell will be participating on a six month basis. The remaining cities have submitted letters of interest for the two and a half year agreements. Councilmember Wagner asked about the County’s euthanasia of animals and Mr. Fletcher responded that King County plans on continuing its policy whereby animals are only euthanized if not medically retrievable or adoptable. Members questioned the number of calls by the City as referenced on page 20. Mr. Fletcher answered the numbers are listed on an annual basis. Councilmember Wagner referred to page 9, paragraph 11, asking for clarification on the wording “may not be”, referring to the statement “Committee members may not be elected officials” and Mr. Roscoe answered, “shall not be” is the intent and this is one of the change requests submitted by the City of Auburn that was not accepted. Committee reviewed the data presented and concurred with staff opinion to proceed with a two and a half year Inter-Local Agreement for Animal Services. Staff noted the Resolution will be an action item for the Finance Committee. B. Resolution No. 4605 – Right of Way Vacation #V50-09 Engineering Aide Amber Mund presented staff report on Resolution No. 4605, Right of Way Vacation #V50-09. Ms. Mund, explained Resolution No 4605 sets a public hearing on July 19, 2010 for the City of Auburn School District’s application to vacate the remaining portion of rdth alley east of east of E street between 3 and 4 Street NE. In a response to a question from the Committee Ms. Mund explained they will be posting the hearing notice this week so the neighborhood will be notified. Committee members discussed the purpose for an access road and Ms. Mund explained the City’s need to maintain the sewer which is accessed through this road. Committee members concurred to move this forward. D. Multi-Family and Mixed-Use Development Design Standards Planner Stuart Wagner presented the staff report on this item. Mr. Wagner reminded the Committee that the original of Multi-Family; Mixed-Use Development Design Standards were presented to Committee the same time last year. Mr. Wagner noted they had meetings to decide what to reevaluate for changes, clarification and organization. Mr. Wagner referred to the memorandum provided to members to discuss key changes. The following are key presentation points: Page 2 Planning and Community Development Committee Minutes Date, 2010 The Table of Contents lays out variety of types of development with definitions; Small Multi-Family Development; Large Multi-Family Development; Mixed-Use Development and All Developments. It also further breaks it down to defining architectural, site, and common space components. Within those are more details listing roofs or façade standards for each development. Four pages of definitions have been included for those not familiar with architectural or development terms. Updated pictures have been added comprised of approximately two pictures for each component. Concepts have been highlighted - Mixed Use Neighborhood concepts, Common space and Defensible space have been modified, better defined or improved. Each standard has been numbered so staff can call out a standard; helpful to both staff and the applicant. Councilmember Wagner asked staff about a neighborhood circulation study requirement. – neighborhood circulation study would not be a full traffic impact analysis but part of it. Mr. Wagner answered the question and stated each type of development requires a different version, Lea Hill may require a neighborhood circulation but others may require a variation. Committee members discussed their concerns for issues in the Lea Hill area and what staff could come up with on circulation to avoid any undesirable consequences for these kinds of conditions. Members and staff concurred and Mr. Wagner stated he would meet with Mr. Snyder to discuss options to bring back to Committee on circulation variations and clarification. Members discussed ACC18.07.030, Parking in Driveways, and the concern for clarity on this standard. Committee members pointed out that if one party is renting an apartment but multiple people are living there it can cause parking problems. Committee members added there are safety issues due to the high volume of residence parking in unsafe areas. Staff responded by explaining this may be an occupancy issue rather than a zoning issue. Committee members requested more information and asked staff to revisit what is actually in the code to see if updates are needed. Committee members discussed Standard 3.4.6 on page 24stating “Buildings shall be located as close as possible to the street and sidewalk” and page 27, 3.06.9, “Parking shall be located over, under, behind or to the side of buildings”. Staff pointed out the need for parking to be defined. The Committee in further discussion identified the need to modify the Planning Director’s administrative authority in Administration on page 2 to read: “If the development provides equivalent designs, or approximate dimensions, or if there is a unique site design consideration then at the director’s determination a deviation may be warranted.” Members inquired about commercial and residential setbacks and staff clarified commercial setbacks are 20 feet for all commercial zones. Members requested staff put this on the list to bring back before committee for further clarification. Page 3 Planning and Community Development Committee Minutes Date, 2010 Members discussed page 33, 3.10.3, Signage, and if the code allows for someone to outline a building as part of art work or for graphic symbols. Ms. Chamberlain clarified it is in the downtown standards but not the design standards and confirmed no-written word had been deleted. Mr. Snyder recommended leaving it as is and if the City had inquires for consideration for neon use of art work or graphic symbols the proposal could be brought before Committee and they would have the administrative authority to add language back into the standards as necessary. Members concurred leaving it in but asked staff to confirm the consistency. Mr. Snyder requested discussion on Site Planning, page 38, chapter 4. Mr. Snyder noted a representative who is working on a current project in the audience who had brought up concerns about this chapter. This person has provided feedback to staff that he and his client consider the standards in this section to be onerous. Mr. Snyder further noted that the party is concerned that the City may be too far engaged into business operations. Chair Norman asked if the menu option provided for in the Standards did not provide flexibility for compliance and staff noted it did. Councilmember Backus noted that it may not be too far in the future when these types of things are mandated by the federal and/or state governments. After further discussion, the Committee asked staff to research additional potential approaches to these types of standards and report back to the Committee at a near future meeting. E. Ordinance No. 6313 – Budget Amendment #6 Finance Director Shelley Coleman provided an overview of draft Ordinance No 6313 - Budget Amendment Number 6. The following is a summary of key points from this presentation: The budget amendment is intended to true up balances with the ending fund balances and actual results of operations in the previous year of 2009. The bond issuance revenue and expenses are related to the City Hall Annex and Local Revitalization Fund Promenade & City Hall Plaza. The budget for the Promenade project was moved from the Arterial Street Fund to the New Local Revitalization Fund and a transfer for the City Hall Plaza project was made from the Capital Improvements Projects Fund to the Local Revitalization Fund. A restructuring of the funding sources is proposed for the M Street grade separation project to reflect actual grant funds available and increasing transfers in from REET2, Traffic Impact & traffic mitigation funds for the right of way acquisition needed to get the project ready for construction. Ms. Coleman pointed out one of the reasons this budget amendment is coming now instead as opposed of holding off a month or two weeks because we have 2.2 to 2.3 million dollars in property acquisition needed for the M Street project. The City needs to demonstrate, for its granting requirements, that is has committed funds and is moving forward on land acquisition. The debt for Local Improvement District 347 has been paid off and a transfer out is budgeted to close Fund 273 and transfer the balance to the LID Guarantee Fund. An analysis of the LID Guarantee Fund, including this transfer-in, justified the transfer of excess funds to the General Fun and is included in this amendment. Page 4 Planning and Community Development Committee Minutes Date, 2010 A Budget addition is proposed or a temporary contract Animal Services Coordinator position and an Animal Services marketing program to promote efforts to increase licensing revenue and reduce the City’s animal care and control costs. Intergovernmental Services was increased in the Storm Fund to cover King County’s billing for the eastside levee install. A reduction in the Solid Waste Fund revenues & expenses was made to reflect lower than anticipated revenues and the reclassification of the State excise & refuse tax to a liability account. Committee members asked for information on the Animal Services Coordinator position services and cost associated with this and Ms. Coleman answered by explaining, as noted on page 1, #9 & #11, the cost of Animal Services Coordinator wages, The Committee suggested a staff develop a justification matrix for the total Animal Control costs and Ms. Coleman concurred. Members clarified that parties purchase licenses through King County and that the higher our license compliance percentage, the lower the City’s total cost for animal control services is. Ms. Coleman pointed out to the Committee the significant reduction in solid waste revenue receipts due to commercial billing. Ms. Coleman added landfill fees are down, building is down, and reduced consumerism is down resulting in business not being as robust as it was. The City utilizes the net profit from commercial receipts to augment residential receipts and offer them a lower rate for recycling. Ms. Coleman noted that the fund balance will be down to an estimated $800,000.00 working capital at the end of this year and, as such, the City may have to look at rates later this year. Committee members asked if the budget amendment would be brought to the Committee for further discussion. Ms. Coleman answered that the budget amendment is planned to be presented to Finance and Public Works Committees next week prior to review by full Council at the June 21, 2010 regular City Council meeting. E: PCDC Status Matrix Chair suggested to staff that Deputy Mayor Singer and Councilmember Wagner brief and discuss with the Planning and Community Development Committee current environmental/economic development initiatives and planning. Members requested nd a special meeting on the 22 at 5:00 of June. Mr. Snider confirmed he will set up this meeting. Staff will update the matrix to reflect the Committee’s discussion and request from today’s meeting. F. INFORMATION Mr. Snyder informed the Committee that the City applied for a King County Public Health grant, “Communities Putting People Back to Work”, for $300,000.00 for a bicycle master plan. Mr. Snyder noted that it is a health based grant and that in researching for the grant Mr. Snyder identified that the City has the highest obesity rate in South King County, the second highest cardiovascular failure rate and the fifth highest heart mortality rate. Mr. Snyder added the grant requires no match Page 5 Planning and Community Development Committee Minutes Date, 2010 and part of the grant will pay for staff time; we will be advised of the award on June th. 28 V.ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, Chair Norman adjourned the meeting at _6:34____ p.m. APPROVED THIS ________ DAY OF ______________. Lynn Norman, Chair Tina Kriss, Administrative Support Clerk Page 6