HomeMy WebLinkAboutITEM II-A-2FINANCE COMMITTEE
WASHINGTON
JUNE 22, 2010
CITY HALL
COUNCIL CONFERENCE ROOM
SPECIAL MEETING MINUTES
CALL TO ORDER
The special meeting of the Finance Committee was called to order at
10:00 a.m. in the Council Conference Room at Auburn City Hall, located
at 25 West Main Street in Auburn. Committee Members present were:
Vice Chair Lynn Norman and Member John Partridge. Chair Nancy
Backus was excused. Also present during the meeting were Mayor Peter
B. Lewis, Councilmember Virginia Haugen, Finance Director Shelley
Coleman, Finance Planning Manager Karen Jester, Financial Accounting
Manager Dunyele Mason, and City Clerk Danielle Daskam.
Representatives from the Washington State Auditor's Office present were:
Audit Manager James Griggs and Assistant Audit Manager Michael
Pursley.
II. WASHINGTON STATE AUDITOR'S OFFICE EXIT CONFERENCE
The purpose of the special meeting was to review the annual audit
conducted by the Washington State Auditor's Office. The State Auditors
distributed the Washington State Auditor's Office Exit Conference
summary.
Mr. Pursley introduced himself and Audit Manager James Griggs. Mr.
Pursley reviewed the following audit components:
• Audit Scope
• Accountability for Public Resources and Legal Compliance
o Cash Receipting
o Utilities Billing and Receipting
o General Disbursement
o City Jail
o Municipal Airport
o Procurement - Public Works Projects
* Financial Statements
* Federal Compliance
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Finance Committee S ecial Meetin Minutes June 22 2010
o Community Development Block Grants
o Airport Improvement Program
o Edward Byrne Memorial JAG Grant
* Audit Reports
o Accountability Report
o Financial Statement Reports
o Single Audit Report
o CAFR (Comprehensive Annual Financial Report) Letter
* Additional Required Communications
o There were no significant difficulties encountered or
disagreements with entity management during the audit.
o There were no material misstatements corrected by
management during the audit.
* Reporting Levels
o Findings - There were no findings.
o Management Letters - There were no Management Letters.
o Exit Items - There were four minor exit items.
The State Auditors thanked City officials for their cooperation during the
audit.
Mr. Pursley also reviewed key rations for the years 2007, 2008 and 2009
and an audit cost evaluation for the 2009 audit.
III. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 10:22 a.m.
APPROVED THE DAY OF JULY 2010.
Nancy Backus, Chair Danielle Daskam, City Clerk
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