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HomeMy WebLinkAbout06-21-2010 * C1TY OF . FINANCE COMMITTEE * . ^ WASHINGTON . JUNE 21, 2010 6:00 PM, ClTY HALL ANNEX CONFERENCE ROOM 2 NIINUTES I. CALL TO ORDER . Chair Nancy Backus called the meeting to,order 6:00 p.m. in Conference Room No. ,2 Iocated on the second floor of the City Hall Annex located at One East Main Street in Auburn. Chair Backus, Vice Chair Lynn Norman and Member John Partridge were present. Present during the meeting were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director Shelley Coleman, Acting Planning and Development Director Kevin Snyder, Chief of Police Jim Kelly, Planning Manager Elizabeth Chamberlain, Public Works Director Dennis Dowdy, Assistant City Engineer Ingrid Gaub, Risk Manager Rob Roscoe, Employee Relations - and Compensation Manger John Fletcher, and City Clerk Danielle _ Daskam. Members of the audience included Wayne Osbome. II. CONSENT ITEIVIS A. Approval of IVlinutes 1. Minutes of the June 7, 2010 Finance Committee meefing. Member Partridge moved and Chair Backus seconded to approve the June 7, 2010 minutes. MOTION CARRIED UNANIMOUSLY. 3-0. B. Vouchers 1. Claims F4.9.5 Claims check numbers 395551 through 395976 in the amount of $4;164,508.44 and dated June 7, 2010. 2. Payroll F4.9.2 Page 1 A Finance Committee Minutes June 21, 2010 Payroll check numbers 529117 through 529221 in the amount of $807,404.94 and electronic deposit transmissions in the amount of $1,178,126.33 for a grand total of $1,985,531.27 for the period covering June 3, 2010 to June 16, 2010. Committee members reviewed the vouchers and briefly discussed voucher numbers 395556, 395851 and 395703. Chair Backus _ questioned the accuracy of voucher 395851. Director Coleman recommended that the Committee exclude voucher 395851 from their approval. Vice Chair Norman moved and. Member Partridge seconded fo approve the vouchers with the exception of claims voucher 395851 in the amount of $75. MOTION CARRIED UNANIMOUSLY. 3-0. III. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6313 F3.22 An Ordinance of the City Council of the City of Auburn, ~ Washington, amending Ordinance No. 6215, the 2009-2010 Biennial Budget Ordinance as amended by Ordinance Nos. 6226, 6246, 6278, 6285 and Ordinance No. 6299 authorizing amendment to the City of Aubum 2009-2010 Budget as set forth in Schedule "A" Director Coleman distributed a memo dated June 21, 2010 regarding budget amendment summary worksheet. She explained that the main focus ofi Ordinance No. 6313 (budget amendment #6) is to adjust the estimated beginning fund balance or working capital of all funds to correspond to the actual fund balances after . completion of the City's financial report audit. Director Coleman highlighted other budget amendments relating to the promenade and City Hall Plaza projects, properly acquisition for the M Sfreet Grade Separation project, and King County animal services. Page 2 Finance Committee Minutes June 21, 2010 Vice Chair Norman moved and Member Partridge seconded to approve and forward Ordinance No. 6313 to the fuil Council. MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions 1. Resolution No. 4602 01.1 A Resolution of the City Council of the City of Aubum, Washington; authorizing the Mayor and City Clerk to execute an Interlocal Agreement between the City ofi Auburn and King County for Animal Services Risk Managet Roscoe presented Resolution No. 4602, which is on the Council agenda for this evening. Mr. Roscoe advised that the King County Council approved the contract earlier today with no change. The agreement presented to Council this evening is for a term of finro and one half years. Committee members discussed article 6 of the contract regarding reconciliation of estimated payments. and actual costs and revenues`. The County will be required to prove the City's usage of the system by providing addresses for the intake recotds to ensure that the City is not being billed for addresses outside the city limits. ' Committee members also discussed the annual budget inflator cap. The inflator cap is the maximum amount the budgeted fotal allocable costs may be increased from one service year to the next and is based on the S.eptember CPI- U for the Seattle-Tacoma-Bremerton area plus the rate of population growth,for the preceding year. In response to questions from Member Parfridge, Finance Director Coleman stated the cost of the service contract will be borne by the General Fund. Committee members discussed marketing efforts to increase licensing revenues for the City. Mayor Lewis advised that budget amendment #6 includes funding for a marketing position for animal services. Page 3 Finance Commiftee Minutes June 21, 2010 Vice Chair Norman moved and Member Partridge seconded to approve and forward Resolution No. 4602 to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Resolution No. 4608 A1.4.1, A3.16.6 A Resolution of the City of Auburn, Washington, authorizing #he Mayor and City Clerk to execute an agreement between the City of Auburn and Olympic Security, Inc,, for court security services Committee members reviewed Resolution No. 4608 which would authorize an agreement with Olympic Security, Inc., for court security services. An agenda modification was distributed to transmit a revised agreement which corrects scrivener's errors in the insurance amounts. Vice Chair Norman moved and Member Partridge seconded to approve and forward Resolution No. 4608 to the full Council. MOTION CARRIED UNANIMOUSLY. 3-0. IV. . DISCUSSION ITEMS A. Ordinance No. 6312 F4.8 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 2.03.030 and 12.04.050' of the Aubum City Code relating to authocity of the Mayor Public Works Director powdy presented Ordinance Na 6312 which authorizes the Mayor to negotiate agreements and execute documents necessary to complete the aequisition of real property and the relocation of inhabifants requited to complete City projects falling within the scope of the Mayors authority. B. Consultant Agreement No. AG-C-383 ` 03.4.1.1, 04.9.1 CP1005 City Council, grant permission to enter into Consultant` Agreement No. AG-C-383 with KPG, Inc. for Engineering Services for Project No. CP1005, The South Division Street Promenade Project. Page 4 F_inance Committee Minutes June 21, 2010 Committee members reviewed Consulfant Agreement No. AG-C- 383. Public Works Director powdy explained that the agreement is for the design element for the promenade. C. Resolution No. 4609 A Resolution of the City Council ofi the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and the iowesf responsible bidder for Public Works Contract No. 09-04, Project No. CP0819, Peasley Canyon Road Culvert Replacement Public Works Director powdy explained that Resolution No. 4609 authorizes the Mayor to award the contract for Project CP0819, the Peasley Canyon Road Culvert Replacement, to the lowest responsible bidder to allow the earliest start of the procurement to occur keeping the project on schedule for completion. The project has permit restrictions that require that alf in-stream work must be completed by September 30tn D. Puyallup River Corps General lnvestigation Study Public Works Director powdy distributed a spreadsheet received from Pierce County entitled Near Term Funding for the Puyallup River General Investigation New Start - Distribution of Local Match. Mayor Lewis sfated that the allocation of local match for the Puyallup Riyer Corps General Investigation Study is disproportionate as the formula utilizes the City's overall population rather than the City's population within Pierce County only. Mayor Lewis reported that he conveyed his opposition to the proposed local match allocation and asked that Pierce County recalculate the allocations using only the City's population in Pierce County. E. Ordinance No. 6314 01.8 An Ordinance of the City Council of the City of Aubum, Washington, amending Chapter 8.24 of the Auburn City Code relating to fireworks Chief of Police Kelly presented Ordinance No. 6314 which would ainend the current fireworks ordinance essentially banning all fireworks. with the exception of sparklers. Public displays of fireworks would be permitted. The ordinance is being brought forward through the Municipal Services Committee. Page 5 Finance Committee Minutes June 21, 2010 Chief Kelly advised that the Muckleshoot Indian Tribal Council passed an ordinance that prohibits. the discharge of fireworks on Indian land after the hours of 10:00 p.m. Monday through Thursday, after midnight on weekends, and after 2:00 a.m. on the . fourth ofiJuly. Chief Kelly reported that only two fireworks complaints associated with Indian land were received last weekend. - Mayor Lewis requested information from the Planning Department on the number of licensed freworks stands in the city of Aubum and their affiliation, if any, with non-proft organizations. City Attorney Heid reminded the Committee that state law provides that if a jurisdictions wishes to restrict the types of fireworks,that are sold, it takes one year for the restrictions to become effecfive; Chief Kelly stated that enforcement would be simplified if all fireworks were banned with the exception of sparklers: The ordinance ~ would provide an easier demarcation between those ficeworks that are permitted and those that are not. Chair Backus expressed reluctance in taking away a family Fourth - of July celebration and tradition. F. Resolution No. 4606 F5.4.1 , A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor to accept grant funds from the U.S. Department of Justice for a Byrne Memorial Justice Assistance Grant Chief of Police Kelly stated that Resolution No. 4606 authorizes the acceptance of a$42,784 grant from the U.S. Deparfinent of Justice. The grant funds are used to support community policing efforts. G. Iron Horse Casino Mayor Lewis reported the Ciiy received a request from Iron Horse Casino to reduce the City's gambling tax on card rooms from 12% to 4% for four years and place the Casino's tax owing of $317,000 on a promissory note. Finance Director Coleman reviewed the audited 2005 through 2009 financial statements of the Casino and in her opinion defermined that with the current gambling tax rate, Page 6 Finance Committee Minutes June 21, 2010 the Casino .would likely not , be able to continue operations. Administration is recommending a two year reduction of the gambling tax on card rooms. Chair Backus and Member Partridge expressed support for Administration's recommendation and strict compliance with the payment of the promissory note. Vice Chair Norman expressed opposition with the proposal. , H. April Monthly Financial Report Committee members reviewed the April financial report. - V. ADJOIDRNMENT There being no further business to come before the Committee, the meeting adjourned at 7:08 p.m. APPROVED THE DAY OF JULY 2010. ~fn nr i i ancy c s, Chair Danielle Daskam, City Clerk Page 7 .