HomeMy WebLinkAbout06-21-2010
*
C1TY OF
. FINANCE COMMITTEE
* . ^ WASHINGTON . JUNE 21, 2010
6:00 PM, ClTY HALL ANNEX
CONFERENCE ROOM 2
NIINUTES
I. CALL TO ORDER .
Chair Nancy Backus called the meeting to,order 6:00 p.m. in Conference
Room No. ,2 Iocated on the second floor of the City Hall Annex located at
One East Main Street in Auburn. Chair Backus, Vice Chair Lynn Norman
and Member John Partridge were present. Present during the meeting
were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Finance Director
Shelley Coleman, Acting Planning and Development Director Kevin
Snyder, Chief of Police Jim Kelly, Planning Manager Elizabeth
Chamberlain, Public Works Director Dennis Dowdy, Assistant City
Engineer Ingrid Gaub, Risk Manager Rob Roscoe, Employee Relations -
and Compensation Manger John Fletcher, and City Clerk Danielle _
Daskam. Members of the audience included Wayne Osbome.
II. CONSENT ITEIVIS
A. Approval of IVlinutes
1. Minutes of the June 7, 2010 Finance Committee meefing.
Member Partridge moved and Chair Backus seconded to
approve the June 7, 2010 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Vouchers
1. Claims
F4.9.5
Claims check numbers 395551 through 395976 in the amount of $4;164,508.44 and dated June 7, 2010.
2. Payroll
F4.9.2
Page 1
A
Finance Committee Minutes June 21, 2010
Payroll check numbers 529117 through 529221 in the
amount of $807,404.94 and electronic deposit transmissions
in the amount of $1,178,126.33 for a grand total of
$1,985,531.27 for the period covering June 3, 2010 to June
16, 2010.
Committee members reviewed the vouchers and briefly discussed
voucher numbers 395556, 395851 and 395703. Chair Backus
_ questioned the accuracy of voucher 395851. Director Coleman
recommended that the Committee exclude voucher 395851 from
their approval.
Vice Chair Norman moved and. Member Partridge seconded fo
approve the vouchers with the exception of claims voucher 395851
in the amount of $75.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. ORDINANCES AND RESOLUTIONS A. Ordinances
1. Ordinance No. 6313
F3.22
An Ordinance of the City Council of the City of Auburn,
~ Washington, amending Ordinance No. 6215, the 2009-2010
Biennial Budget Ordinance as amended by Ordinance Nos.
6226, 6246, 6278, 6285 and Ordinance No. 6299
authorizing amendment to the City of Aubum 2009-2010
Budget as set forth in Schedule "A"
Director Coleman distributed a memo dated June 21, 2010
regarding budget amendment summary worksheet. She
explained that the main focus ofi Ordinance No. 6313
(budget amendment #6) is to adjust the estimated beginning
fund balance or working capital of all funds to correspond to
the actual fund balances after . completion of the City's
financial report audit. Director Coleman highlighted other
budget amendments relating to the promenade and City Hall
Plaza projects, properly acquisition for the M Sfreet Grade
Separation project, and King County animal services.
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Finance Committee Minutes June 21, 2010
Vice Chair Norman moved and Member Partridge seconded
to approve and forward Ordinance No. 6313 to the fuil
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Resolutions
1. Resolution No. 4602
01.1
A Resolution of the City Council of the City of Aubum,
Washington; authorizing the Mayor and City Clerk to execute
an Interlocal Agreement between the City ofi Auburn and
King County for Animal Services
Risk Managet Roscoe presented Resolution No. 4602,
which is on the Council agenda for this evening. Mr. Roscoe
advised that the King County Council approved the contract
earlier today with no change. The agreement presented to
Council this evening is for a term of finro and one half years.
Committee members discussed article 6 of the contract
regarding reconciliation of estimated payments. and actual
costs and revenues`. The County will be required to prove
the City's usage of the system by providing addresses for
the intake recotds to ensure that the City is not being billed
for addresses outside the city limits. '
Committee members also discussed the annual budget
inflator cap. The inflator cap is the maximum amount the
budgeted fotal allocable costs may be increased from one
service year to the next and is based on the S.eptember CPI-
U for the Seattle-Tacoma-Bremerton area plus the rate of
population growth,for the preceding year.
In response to questions from Member Parfridge, Finance
Director Coleman stated the cost of the service contract will
be borne by the General Fund.
Committee members discussed marketing efforts to
increase licensing revenues for the City. Mayor Lewis
advised that budget amendment #6 includes funding for a
marketing position for animal services.
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Finance Commiftee Minutes June 21, 2010
Vice Chair Norman moved and Member Partridge seconded
to approve and forward Resolution No. 4602 to the full
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4608
A1.4.1, A3.16.6
A Resolution of the City of Auburn, Washington, authorizing
#he Mayor and City Clerk to execute an agreement between
the City of Auburn and Olympic Security, Inc,, for court
security services
Committee members reviewed Resolution No. 4608 which
would authorize an agreement with Olympic Security, Inc.,
for court security services. An agenda modification was
distributed to transmit a revised agreement which corrects
scrivener's errors in the insurance amounts.
Vice Chair Norman moved and Member Partridge seconded
to approve and forward Resolution No. 4608 to the full
Council.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. . DISCUSSION ITEMS
A. Ordinance No. 6312
F4.8
An Ordinance of the City Council of the City of Auburn,
Washington, amending Sections 2.03.030 and 12.04.050' of the
Aubum City Code relating to authocity of the Mayor
Public Works Director powdy presented Ordinance Na 6312 which
authorizes the Mayor to negotiate agreements and execute
documents necessary to complete the aequisition of real property
and the relocation of inhabifants requited to complete City projects
falling within the scope of the Mayors authority.
B. Consultant Agreement No. AG-C-383 `
03.4.1.1, 04.9.1 CP1005
City Council, grant permission to enter into Consultant` Agreement
No. AG-C-383 with KPG, Inc. for Engineering Services for Project
No. CP1005, The South Division Street Promenade Project.
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F_inance Committee Minutes June 21, 2010
Committee members reviewed Consulfant Agreement No. AG-C-
383. Public Works Director powdy explained that the agreement is
for the design element for the promenade.
C. Resolution No. 4609
A Resolution of the City Council ofi the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and the iowesf responsible bidder for
Public Works Contract No. 09-04, Project No. CP0819, Peasley
Canyon Road Culvert Replacement
Public Works Director powdy explained that Resolution No. 4609
authorizes the Mayor to award the contract for Project CP0819, the
Peasley Canyon Road Culvert Replacement, to the lowest
responsible bidder to allow the earliest start of the procurement to
occur keeping the project on schedule for completion. The project
has permit restrictions that require that alf in-stream work must be
completed by September 30tn
D. Puyallup River Corps General lnvestigation Study
Public Works Director powdy distributed a spreadsheet received
from Pierce County entitled Near Term Funding for the Puyallup
River General Investigation New Start - Distribution of Local Match.
Mayor Lewis sfated that the allocation of local match for the
Puyallup Riyer Corps General Investigation Study is
disproportionate as the formula utilizes the City's overall population
rather than the City's population within Pierce County only. Mayor
Lewis reported that he conveyed his opposition to the proposed
local match allocation and asked that Pierce County recalculate the
allocations using only the City's population in Pierce County.
E. Ordinance No. 6314
01.8
An Ordinance of the City Council of the City of Aubum,
Washington, amending Chapter 8.24 of the Auburn City Code
relating to fireworks
Chief of Police Kelly presented Ordinance No. 6314 which would
ainend the current fireworks ordinance essentially banning all
fireworks. with the exception of sparklers. Public displays of
fireworks would be permitted. The ordinance is being brought
forward through the Municipal Services Committee.
Page 5
Finance Committee Minutes June 21, 2010
Chief Kelly advised that the Muckleshoot Indian Tribal Council
passed an ordinance that prohibits. the discharge of fireworks on
Indian land after the hours of 10:00 p.m. Monday through
Thursday, after midnight on weekends, and after 2:00 a.m. on the
. fourth ofiJuly.
Chief Kelly reported that only two fireworks complaints associated with Indian land were received last weekend. -
Mayor Lewis requested information from the Planning Department
on the number of licensed freworks stands in the city of Aubum
and their affiliation, if any, with non-proft organizations.
City Attorney Heid reminded the Committee that state law provides
that if a jurisdictions wishes to restrict the types of fireworks,that are sold, it takes one year for the restrictions to become effecfive;
Chief Kelly stated that enforcement would be simplified if all
fireworks were banned with the exception of sparklers: The
ordinance ~ would provide an easier demarcation between those
ficeworks that are permitted and those that are not.
Chair Backus expressed reluctance in taking away a family Fourth -
of July celebration and tradition.
F. Resolution No. 4606
F5.4.1 ,
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor to accept grant funds from the U.S.
Department of Justice for a Byrne Memorial Justice Assistance
Grant
Chief of Police Kelly stated that Resolution No. 4606 authorizes the
acceptance of a$42,784 grant from the U.S. Deparfinent of
Justice. The grant funds are used to support community policing
efforts.
G. Iron Horse Casino
Mayor Lewis reported the Ciiy received a request from Iron Horse
Casino to reduce the City's gambling tax on card rooms from 12% to 4% for four years and place the Casino's tax owing of $317,000
on a promissory note. Finance Director Coleman reviewed the
audited 2005 through 2009 financial statements of the Casino and
in her opinion defermined that with the current gambling tax rate,
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Finance Committee Minutes June 21, 2010
the Casino .would likely not , be able to continue operations.
Administration is recommending a two year reduction of the
gambling tax on card rooms.
Chair Backus and Member Partridge expressed support for
Administration's recommendation and strict compliance with the
payment of the promissory note. Vice Chair Norman expressed
opposition with the proposal.
, H. April Monthly Financial Report
Committee members reviewed the April financial report.
- V. ADJOIDRNMENT There being no further business to come before the Committee, the
meeting adjourned at 7:08 p.m.
APPROVED THE DAY OF JULY 2010.
~fn nr i i
ancy c s, Chair Danielle Daskam, City Clerk
Page 7 .