HomeMy WebLinkAboutITEM III-D
CITY OF * *
FINANCE COMMITTEE
*
WASHINGTON ,JULY6,2010
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 2
MINUTES
I. CALL TO ORDER
Chair Na_ncy Backus called the meeting to order at 6:00 p.m. in
Conference Room No. 2 located on the second floor of the City Hall Annex located at One East Main Street in Auburn. Chair Backus and
Member John Partridge were present. Vice Chair Lynn Norman was
excused.. Present during the meeting were Mayor Peter B. Lewis, Chief of
Police Jim Kelly, Human Resources/Risk Managemenf Director Brenda
Heineman, Finance Director Shelley Coleman, Planning and Development
Director Kevin Snyder, Development Engineer Monty Bakken, City
Attorney Daniel B. Heid, and Deputy City Clerk Cathy Richardson.
IL CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the June 21, 2010 Fanance Committee
meeting.
Member Partridge moved to approve the June 21, 2010
minutes. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
2. Minutes of the June 22, 2010 special Finance Committee
meeting.
Member Partridge moved to approve the June 22, 2010
minutes. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
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B. Vouchers
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Finance Committee Minutes Julv 6, 2010
1. Claims
F4.9.5
Claims check numbers 395977 through 396525 in the
amount of $1,111,697.33 and dated July 6, 2010.
2. Payroll
F4.9.2
' Payroll.,check numbers 529222 to 529325 in the amount of
$319,971.00 and electronic deposit transmissions in the
amount of $1,168,436.02 for a grand total of $1,488,407.02
for the pay period covering June 17, 2010 to June 30, 2010.
Committee members reviewed the vouehers and briefly discussed
voucher numbers 396236, 396363, and 396996. Committee
members also reviewed the utility rebafe program process and
methods of advertising. ,
Member Partridge moved to approye the vouchers. Chair Backus
concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6315
F4.3; F6.4
An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 3.80.060 of the Auburn City
Code relating to the tax on social card games
Committee members briefly discussed Ordinance No. 6315.
Member Partridge moved to approve and forward Ordinance
No. 6315 to the full Council. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0:
B. Resolutions
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Finance Committee Minutes Julv 6, 2010
1. Resolution No. 4622
F5.2.1 S
A Resolution of the City Council of the City of Aubum,
Washington, authorizing the Mayor to accept grant funds
from the. Washington State Department of Transportation
Aviation Division in the amount of Eight Thousand Three
Hundred Fifty-One Dollars and Ninety-Three Cents
($8,351.93) which represents 2 1/2% match of funds needed
for runway electrical improvements
Director Coleman reported that Resolution No. 4622 accepts
the State. grant for the runway lighting at the Auburn
Municipal Airport The City was unable to complete the
runway lighting project last year when the taxiway was
completed as the bids received were over the engineer's
estimate. The project went out to bid again and City of
Auburn has until September 30, 2010 to accept the low bid
for the runway lighting. This grant is a small portion of the
funding required to cornplete the project. The City anticipates
receiving a Federal grant of approximately $450,000 in
August 2010. All costs must be in place prior to an award of -
a Federal grant.
Member Partridge moved to approve and foNVard Resolution
No. 4622 to the full Council. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4607
01:8
A Resolution ofi the City Council of the City of Aubum, Washington,
approving and authorizing the Mayor, to sign the Interlocal
Cooperation Agreement befinreen the cities of Auburn, Federal
Way, Kent, Renton; Tukwila and the Porf of Seattle for the creation
of the Valley Civil Disturbance Unit
Chief of Police Kelly stated that Resolution No. 4607 formalizes #he
Valley Civil Disturbance Unit (CDU) which is a regional law
enforcement team fhat responds to ._civil unrest, protests, or large
gatherings where uniformed police presence is needed. They have
been operafing as Valley CDU #or several years, but find that
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Finance Cornmittee Minutes Julv 6, 2010
regionalization of services is more efficient and wish to formalize
the agreement between the cities and the Port of Seattle.
Committee members briefly discussed Resolution No. 4607.
B. Resolution No: 4616
A3.13.2
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor and City Clerk to grant a utility easement to
Comcast, Inc.
Direetor Snyder reported that Comcast, Puget Sound Energy, and
Qwest will all be working in the vicinity of 124th Avenue at the same
. time. The easements are related to the 124th Avenue road
improvement project in the vicinity of Green River Community
College (GRCC). GRCC is attempting to complete the project
before. the 2010-2011 school year begins. Due to the need to meet
GRCC deadlines, staff brought Resolution Nos. 4616 and 4617
through the Public Works Committee this afternoon and request
concurrence from Finance Committee members.
C. Resolution No. 4617
A3.13.2
A Resolution of the Cify Council of the City of Auburn, Washington;
authorizing the Mayor and City Clerk to grant a utility easement to
Qwest, Inc.
(See Resolution No. 4616, ltem V.B, for discussion on this Item.)
D. Resolution No. 4618
A3.16.6 .
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor to execute a Cooperative Purchasing
Agreement with the City of Seattle for the purpose of entering into
- an Energy Services Contract
, Director Heineman reported thafi Resolution No. 4618 relates to.the
Resource Conservation Program with the City of Federal Way to
share a Resource . Consenration . Manager. The purpose of the
Cooperative Purchasing Agreement with the City of Seattle is to
enable the City of Aubum to utilize their contract with McKinstry
Essention, Inc. (McKinstry) to obtain energy conservation services.
Direcfor Heineman distributed a spreadsheet from McKinstry
displaying a list of proposed projects to be completed at City of
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Finance Committee Minutes Julv 6, 2010
Auburn facilities. The City anficipates full cost` recovery via grants ~
over the next few years and a percentage earned on investments _
as incentive to complete the projects. `The proposed projects
include upgcading the HVAC system at City Hall. The contract w'ith
McKinstry also iricludes a provision to guarantee cost savings for
each project or they will pay the differences. Staff will be tracking
• the program to ensure the City receives the cost, savings.
Committee members briefly discussed the scope of work with
McKinstry, reimbursable costs, and return on investments.
V. ADJOURNMENT
There being no furthec business to come before the Committee, the
meeting adjourned at 6:18 p.m.
APPROVED THE DAY OF JULY 2010.
Nancy Backus, Chair Cathy Richardson, Deputy City Clerk
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