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HomeMy WebLinkAboutITEM VIII-B-1 * Nef CITY OF AGENDA BILL APPROVAL FORIVI WAS H W GTO N ' Agenda Subject: Acceptance of a 4Culture Grant in the Amount of Date:- June 14, 2010 $17;000 Deparfinent: Parks, Arfs & Attachments: Resolution No. 4610 Budget Impact: Recreation and A reement' No.110127A Administrative Recommendation: City Council adopt Resolution No. 4610. Background Summary: The office of the Cultural Development Authority of King County, doing business as 4Culture, awarded a grant, to the City ofAubum in the amount of $17,000 per annum for the 2010 cycle as part of its Local Arts Agency Sustained Suppart program. Funds for fhis program are proVided through King County's , Hotel/Motel Tax funding initiative. Grant cycles are a bi-annual compefitive process. Funding is allocated annually. The money supports City arts programming as well as community organizations that present art programs and/or activities serving the citizens of Aubum_ All funded programs are required to acknowledge support from the City of Aubum and the 4Culture Hotel/Motel Tax fund in printed materials and their websites. R0719-1 A1.3, F5.3 Reviewed by Council & Committees: Reviewed by Departments 8 Divisions: Z Arts Commission COUNCIL COMMITfEES: ❑ Buitding p M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner 0 Muniapal Serv. ❑ Finance ED Parlcs ❑ Human Services 0 Planning & CD 0 Fire ❑ Flann.ing p Park Board ❑ Public Worics ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources p Information Services Action: Committee Approval: OYes ❑No Council Approval: OYes ❑No Call for Fublic Hearing Referred to Until • Tabled Until Councilmember: Norman Staff: Faber Meetin Date: Jul 19, 2010 Item Number: VI11.6.1 . AU$LjRN* MORE THAN YOU IMAGINED RESOWTION NO. 4 6 10 _ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE OF A GRANT FROM THE CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY ("4CULTURE") AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE NECESSARY CONTRACTS TO ACCEPT SAID FUNDS WHEREAS, the City of Auburn Arts Commission, on behalf of the City of Auburn, submitted an application to the Cultural Development Authority of King County (4CULTURE) for a Cultural Facilities Program Grant; and WHEREAS, the City has been advised that it has been approved to receive a grant from said program in the amount of Seventeen Thousand and No/100s Dollars ($17,000.00); and WHEREAS, acceptance of the grant will benefit the citizens of Auburn. NOW, THEREFORE, THE C,ITY COUNCIL OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. Acceptance of Grant and Authorization of Contract. The City Council hereby accepts the Sustained Support Program Grant from 4CULTURE; in the amount of Seventeen Thousand and No/100s Dollars ($17,000.00), and authorizes the Mayor and City Clerk to execute the Contract with 4CULTURE in substantial conformity with the Contract marked as Exhibit "A" attached hereto and incorporated herein by this reference. Section 2. Implementation. The Mayor is further authorized to implement such administrative procedures as may be necessary to carry out the directions of this Resolution No. 4610 June 15, 2010 Page 1 legislation, including assuring that the grant fund appropriation is included in the appropriate budget documents of the City. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. SIGNED and DATED this day of July, 2010. CITY OF AUBURN PETER B. LEWIS, MAYOR ATTEST: Danielle E. Daskam, City Clerk AP : OV TO FORM: 4iel . ' , Ci Attorne Resolution No. 4610 June 15, 2010 Page 2 a Agreement Na . 110127A Contractor's Federal Taxpayer ID No. (last 4 digits) Contractor City of Auburn Arts Commission Project Title: 2010 Programs Contract Amount: $17,000.00 Fund Source: CP - Arts Sustained Support Contract Period From: 01 /01 /2010 To: 12/31 /2010 AGENCY SERVICES CONTRACT 2070 THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY ("4Culture"), whose address is 101 Prefontaine Place South, Seattle, WA 98104 2672 and telephone number is (206) 296-7580 and Citv of Aubum Arts Commission (the "Gontractor"), whose address is 910 Ninth St SE. Aubum WA 98002-6200 and telephone number is j253 804-5043. Contractor is an art, cultural or historical organization or specialist qualified to receive funds pursuant to King County Code Sections 2:48 and 4.42 and RCW 67,28.180 and as hereinafter may be amended. The 4Culture Board of Directors approyed providing funds forthis project by Motion No. 2010-28. 4Culture desires to provide funds with which the Contractor shall render certain services to King County, citizens. Such services are for the benefit of art museums, cultural museums, heritage museums; the arts, and/or the performing arts and are consistant with those defined in RCW 67:28.180 ("Rublic Benefit Seroices"). 4Culture is organized pursuant`to King County Ordinance 14482 and RCW 35.21.730, et seg. RCW 35.21.750 provides as follows: "[All] liabilities incurred by such public corporafion, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission or authority and no creditor or other person shall have any right of action against the city, town, orcounty creating such corporation, commission, or authority on account of any debts, obligations, , or liabilities of such public corporation, commission, or authority." The legislative authority of 4Culture has found and declared that providing funds fo Contractorto reimburse Project costs in consideration of services proyided hereunder constitutes a public purpose with the meanmg of Article VII, Section 1 of the Washington State Consfitution for which public funds may propecly be expended or advanced. NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: AG SVC 2010 _ " Page 1 of 7 > 1. SCOPE OF SERVICES ' A. The Contractor shall provide services and comply with the requirements set forth hereinafter and in the following attached exhibits which are incorporated herein by reference: Z Specific Scope of Services & Reimbursement Schedule Attached fiereto as Exhibit A Z Project Proposal and Budget Attached hereto as Exhibit _ B. ~ Insurance Re uirements Attached hereto as Exhibit C ❑ Personnel Inventory (K.C.C 12.16.060A)( In combination with Attached hereto as Exhibit D other a reements, in excess of $25,000 in a calendar ear _ ❑ Affidavit and Certificate of Compliance (K.C.C 12.16.060B) Attached hereto as Exhibit E for A reements in excess of $25,000 ❑ Disability Assurance of Compliance/Section 504 (KCC Attached hereto as Exhibit F 12.16.060D ORGANIZATIONS ONL B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse the Contractor for expenses.incurred expressly and solely in accordance with the Project Proposal and Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project Proposal and Budget.or the Specific Scope of Services and Payment Schedule must be approved in writing by 4Culture. The work described generally by the Project Proposal and Budget and more specifically by the Specific Scope of Services shall hereinafter be referred to as the "Project". C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that may be speeified in the Specific Scope of Services attached. D. Contractor agrees fo acknowledge 4Culture support with inclusion of the approved 4Culture logo in all marketing and promotional materials during the period this contract is in force: / ~ Approved logos are available for download in a variety of formats at C U LT U R E http://www.4culture.org/partner/logos ItINO COUMTY 10001N0 T17C E. The Contractor agrees to notify 4Culture in advance of any public Project activities, including but not limited to ground breaking events, dedications, and other public programs. ; II. DURATION OF CONTRACT - This Agreementshall commence on Januarv 1. 2010 and shall #erminate on December 31. 2010. This Agreement, however, may be terminated earlier as provided in Section IV hereof. III. COMPENSATION AND YVIETHOD OF PAYMENT A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all reguirements specified in this contract in an aggregate amount not to exceed $17,000.00. AG SVC 2010 Page 2 of 7 B. Contractor may apply to 4Culture for reimbursement upon completion of specfied phases.as 'detailed in the Specfic Scope of Senrices and Reimbursement Schedule attached to this contract. C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as "EXHIBITS", not more than 30 days afterthe completion of each specified phase identffied in the Specific Scope of Services and Reimbursement Schedule. 4Culture will initiate authorization for payment . after approval of corrected invoices and reports. 4Culture shall make payment to the Agency not more than 60 day5 after the appropriate invoice is received. D. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified in this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice E. Accompanying the final invoice for the project, the Contractor shall also submit: 1. A project evaluation report upon the form provided by 4Culture. 2. If 4Culture requests, at least two images (prints, slides, or digitaf images accompanied by a high-quality print-out) of publishable quality for use by 4Culture to publicize its funding programs. Photos shall have credits, caption information, and permission to publish. F. If the Contractoc fails to comply with any terms or conditions of this contract or to provide in any manner the work or services agreed to herein, 4Culture may withhold any payment to the Confractor until 4Culture is satisfied that corrective action, as specified by 4Gulture, has been completed. This right is in addition to and not in lieu of 4Culture's right#o terminate this contract as provided in Section IV, any other rights of4Culture under this Agreement and any other right or remedy available to4Gulture at law or in equity. IV. TERMINATION OF AGREEMENT A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining allocation. Prior to so terminating this Agreement, 4Culture shalF submit written notice to the Contractor describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or violation. V. MAINTENANCE OF RECORDS - A. The Contractor shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by 4Culture to ensure proper accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided. in the performance of this Agreement. B. These records shall be maintained for a period of six (6) years after termination of this Agreement unless a longer retention period is required by law. AG SVC 2010 Page 3 of 7 VI. AUDITS AND EVALUATIONS A. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by 4Culture and/or federaVstate officials so authorized by law during the performance of this Agreement and six (6) years after termination hereof. B. The Contractor shall provide right of access to its facilities, including by any subcontractor to 4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the Contractor in the case of fiscal:audits to be conducted by 4Culture. C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's performance underthis contract andto make available all information reasonably, required by any sueh evaluafion process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.17 (Public Records Act). VIL PROPRIETARY RIGHTS ' If any patentable or copyrightable material or article should result from the Project, all rights accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and does hereby grant to 4Culfure, an irrevocable, nonexclusive, and royalty-free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of Contractor which are modified for use in the performance of this Agreement. VIII. FUTURE SUPPORT . 4Culture makes no commitment to support the services contracted for herein nor guarantee regarding the success of the services and assumes no obligation for future support of the Project except as expressly set forEh in this Agreement. IX. HOLD HARMLESS AND INDEMNIFICATION A. In providing services under this Agreement, the Contractor is an independent contractor, and shall determine the means of accomplishing the results contemplated by this Agreement. Neitherthe Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The ' Contractor shall comply with all applicable federal and state laws and regulations regarding employment, minimum wages and hours, and discrimination in employment. The Contractor is responsible for determining the compensation of its employees, for payment of such compensation, and for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services. The Contractor and its officers, agents, and employees shall make no claim of career service or civil service rights which may accrue to a 4Culture employee under state or local law. 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf of the Contractor, its employees and/or others byreason of`this Agreemenfi. Tothe extent allowed by law, the Contractor shall protect, defend, indemnify and save harmless 4Culture and its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes; (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Agreement. The Contractor shall also defend, indemnify, and save harmless 4Culture, and its officers, agents, and employees, from and against any and all clairns made by Contractor's employees arising from their employment with Contractor. . AG SVC 2010 Page 4 of 7 B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and save harmless 4Culture its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole negligence. If thisAgreement is a"a covenant, promise, agreement orunderstanding in, or in connection wifh or collaferal to, a contract or agreement relative to the construction, alteration, repair, addition to, subtraction from, iinprovement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate" within the meaning of RCW 4.24.225, the Contraetor shall so protect, defend, indemnify, and save harmless 4Culture, its officers, employees, and agents only to the extent of the Contractor's, its officers', employees'; and/or agents' negligence. l'he Contracfor agrees that its o6ligafions under this subparagraph extend to any claim, demand, and/or cause of action brought by or on behalf of any employees, or agents. In the event 4Culture incurs any judgment, award and/or cost arising there from including attomeys' fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. Claims shall include, but are not limited to, assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright. X. INSURANCE REQUIREMENTS The Contractor shall procure and maintain forthe duration of this Agreemenf insurance as described on the Exhibit labeled as Insurance Requirements attached here to. XI. CONFLICT OF INTEREST Chapfer 42.23 RCW (Code Of Ethics For Municipal Officers--Contract Interests) is'incorporafed by reference as if #ully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter. Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of contract. In addition, Confractor represents, warrants and covenants that no officer, employee, or agenf.of 4Culture who exercises any functions or responsibilities in connection with the planning and implementation of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly or indirectly, in,this contract. The Contractorfurther represents, warrants and covenants neither it nor any other person beneficially, interested in this Agreement has offered to give or given any such officer, employee, or agent of 4Culture, directly or indirectly, any compensation, grafaity or reward'in connection with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this provision. AG SVC 2010 Page 5 of 7 XII. NONDISCRIMINATION During the perFormance of this Agreement, Contractor shall comply with state, federal and local legislation requiring nondiscrimination in employment and the provision of services to the public, including, but nof limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law against discrimination); K.C.C. chapter 12.16 regarding discrimination: and affirmative action in employment by contractors, subconfeactors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting; K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting discrimination in places of public accommodation. The Contractor shall maintain, until 12 months after completion of all work under this contract; all written,quofes, bids, estimafes or proposals submitted to the Contractor by all businesses seeking to participate in this Agreement. The Contractor stiall make such documents available to 4Culture for inspection and copying upon request. XIII._NOTICES Whenever this Agreement provides for notice to be provided by one party to another, such nofice shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of 4Culture at the addresses first written above. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XIV. GENERAL PROVISIONS No modification or amendment to this Agreement shall be valid unless made in writing and signed by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporafed by written amendments to this Agreement. 4Culture's failure to insist upon the strict perfoemance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. In the. event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this. Agreement which can be given effect withouf the invalid term, condition, or application. To this end, the terms and conditions of this.Agreement are declared severable. The parties agree that this Agreement.is the: complete expression of the terms hereto and any oral or written representations or undersfandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance-of the provisions of this Agreement. . XV. ATTORNEYS' FEES; EXPENSES Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attomeys' fees and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture may pay someone else fo help enforce this Agreement, and Contractor shall pay the costs and expenses of such enforcement. Cosfs and expenses include 4Culture's attomeys' fees and legal expenses whether or not there is a lawsuit, including attorneys' fees and legal expenses for bankruptcy proceedings (and including efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated post judgment collection services. Contractor also shall pay all court costs and such additional fees as may be directed by the court. AG SVC 2010 Page 6 of 7 XVI. SURVIVAL The terms and conditions of Sections III, V, VI, VII, VIII, IX, XI, XIi, XIII, XIV and XV shall survive the • terminafion of this Agreement and shall be continuing obligations of the parties. 4CULTURE: CONTRACTOR: 4Culture-CDA Executive Director Signature Dafe Name (Please type or print) Title (Please type or print) ' Date AG SVC 2010 Page 7 of 7 Exhibit A SCOPE OF SERVICE _ City of Anburn and 4Culture, the Cultural Development Authoriry of King County, mutually agree that the following services be provided in accordance with the application and contract work sheet submitted to and approved by the 4Culture Board of Directors. Support for 2010 Programs, including Uniquely Auburn (Jan 2010), ArtRageous (August 2010), Small Works/Big Presents Small Works Exhibition (Nov 2010), and the BRAVO performing arts season at the Auburn Avenue Theateer and Performing Arts Center (Sept-Dec 2010). Events are open and publicized to the comrnuniry. AMOUNT $17,000.00 For arfist fees and program expenses. Payable upon completion, submittal of invoice and documentation regarding: • Final budget, actual • Completion of evaluation form • Final report of program activities • Programs, broehures, flyers if available PUBLIC BENEFIT Programs are aacessible to a broad range of King County residents. With the exception of ticketed presentarions as part of the BRAVO Performing Arts Season(which offer subsidized ticket prices, and $5 rush ticket), all the programs listed above are free admission. Accessibiliry and public benefit is the paramount purpose and goal of all our municipally sponsored programs. PUBLICITY/PROMOTION POLICY Prominent acknowledgment of 4Culture7 King County Lodging Tax Fund is required of all recipients for use in all publicity and promotional materials, including, but not limited to brochures, press releases, programs, posters, public service announcements, flyers and advertisements. Please contact your 4Culture contract administrator or go to http://4culrure.org/partner/index.htm to download tfie appropriate logo credit. Final 12avment will not be made until acknowledgmenr is submitted on 12rinted material Arts Sustained Support 2010 Exhibit B City of Auburn Arts Commission ~ IS CO~ ~ gg,Z.- ~ ~ p.. a: Address Website 910 Ninth St SE www.auburnwa.aov/arts Auburn Washington Email 98002-6200 jLqse(&aubum.wa.qov Phone King County Council Dis#rict # (253) 804-5057 7 ; Fax - WA State legislative District # (253) 931-4005 31,47 Date Incorporated 09/09/1984 Federal Tax ID 916001228 WA State UBI# 171-000-010 Organization Director Director, Aubum Parks, Arts & Recreation, Mr. Daryl Faber Director Email dfaber@auburnwa.gov Director Phone (253) 931-3043 Organization Description A local government agency founded by ordinance, comprised of an appointed (by Mayor & Council) 12-member adVisory board whose purpose is to provide arts programs.and services for citizens of Auburn. Mission The<City of Auburn Arts Commission's purpose is to serve the citizens of Aubum by fostering culturel growth and enrichment, sponsoring programs representative of the entire arts spectrum and providing programs that are reflective of the growing diversity of the population of the City of Auburn. Contact Person Cultural Arts Manager, Ms.-Laurie Rose Contact Phone , (253) 804-5057 Contact Email Irose@auburnwa.gov file:///Rl/...ty%o20of%20Aubum%20Arts%20Commission/City%20oP%20Aubum%20Arts%20Commission_0017 fieldData:html[1/29/2010 3:18:50 PM] How do you define your community? (Consider audiences, content producers, and supporters/volunteers. ) Auburn, historically considered a relatively isolated rural and low-to-moderate income city, is now better defined as a suburban city with a population of approximately 60K. It is a city of "twos": Two nations (USA & Muckleshoot Tribe), two counties (King & Pierce), two legislative districts (47 & 31), and two rivers, (White & Green) and these unique distinctions define much of the city's character. However; it is the city's flat and firtile river valley floor that has specifically defined decades of human culture: from agriculture and logging, to an ideal location for a transportation and industrial corridor. These facts provided the foundation on which centuries of native peoples, pioneers and immigrants have been able to establish a multi=cultural home town. Auburnites have a strong sense of self, and pride in their regional identity as residents of South King County. They know where they've been, embrace of who they are as a community today,'and have an active interest in the direction they wish to head into the future. , Specifically regarding the arts, The Auburn Arts Commission (AAC) routinely receives complimentary feedback regarding the artistic diversity of programs it ofFers. These comments typically site the high quality ("artistic merit") of the programs and the varied options, from perForming to visual and art education opportunities. Residents are pleased with the number of opportunities they have to participate in the arts. In a professional opinion survey conducted last spring by the City, residents of the Aubum valley gave the City's arts and recreational programs the highest rating above all other City services for "quality of programming" and approval of "public funds dedicated" to these programs (from "City Opinions of City Govemment," June '09, Elway Research, Inc.). This supports what AAC believes is the purpose behind its mission: Auburnites don't consider their city just a commuter town in which they happen to live. They consider Auburn their home town where they are live, work and play. What have been your organization's most significant programmatic accomplishments in the last two years? 1) AAC created three highly successful 25th anniversary events, two of which were so well received the City Council requested they be made part of AAC's annual programming. The three events were "Small Works, Big Presents" adjudicated art show and sale in partnership with the White River Valley Museum (created end of 2008); "ArtRageous Artists in Action Fair," which also featured several King Co Site Specific Network artists; and "Walk the Talk: Public Art in Auburn," a full day featuring presentation by 4Culture Public Art to planning and public works staff, a docent-lead art walk of downtown :public artworks, and a moderated panel discussion regarding public art in Auburn featuring nine of the twenty-three artists whose work is a part of Auburn's collection. Small Works and ArtRageous are the two programs that are now a part of regular AAC programming. 2) Auburn Avenue Theater ("The Ave") implemented several programs: Four annual Youth Theater Camps in partnership with the city's Teen Youth Council, a series of music presentations ("Live at The Ave'), young audiences series (°Avenue Kids") and a regular showcase of comic stand-up and variety acts (Comedy at The Ave). In partnership with the city's Community Outreach program, plans began in the summer of '09 to launch "Aubum On Stage" (working title) in mid-2010.. This program will feature culturally-specific performances presented free to the public and performed by residents of the valley, or by regional touring groups who will also hold cesidencies for the general public. 3) Art with Artists series of classes for all ages and skill levels is another new program inifiated to further promote the artists exhibited in the City's three galleries and to expand the art education program. These classes a/o workshops feature teaching actists working in a broad spectrum of visual art media, from painting and sculpting, to fabric manipulation and caligraphy. What have been your organization's most significant administrative accomplishments in the last two years't 1)In regards of AAC administration, the most significant accomplishments have been the implementation of term limits in 2008, which allowed for the regular rotation of inembership, and the creation of sub committees, which ensured all program areas are maintained at equal levels of quality. Both allowed for a significant increase in community input, increased opportunity for involvement and created a broader opportunity to diversify citizen participation. 2)Priority of maintaining high artisticquality whil.e managing necessary alterations to programs in order to meet required budget cuts due to loss of tax revenues. AAC considers its BRAVO Performing Arts Series to be a cornerstone program. Instead of spreading reduced funds over the.same number of presentations, it incrementally reduced the number of presentations from 7 in 2007 to 4 in 2010. At the same time AAC focused on growing/expanding their visual arts programs and establishing an on-going art education program, which met both mission goals and budget reduction requirements. 3)Staff worked with City Gouncil to finally approve Resolutions for One-Percent for Art for integrated public artworks in City file:///R1/...ty°k20of%20Aubum%20Arts°k20Commission/City%20of%20Aubum%20Arts%20Commission_0017_fieldData.html[1/29/2010 3:18:50 PM] Capital Projects (which aiso creates a reserve fund for non-integrated and later-phased projects) and for Privately Developed Public Artworks. ` 4) Staff wes successful in their bid to the City to maintain prior years' level of funding for public artworks maintenance. What do you hope to accomplish in the next two years and what are your challenges? 1)The arts education sub committee intends to significantly expand art education prograrns into a comprehensive, sequential, standards-based arts instruction for all ages and skill levels. This will be accomplished through partnership with the Green RiVer CC Foundation Interurban Arts program (art docents in elementary schools), Aubum School District, White River Valley Museum, and Auburn King Co Library. ' 2) Further diversify programming in The Ave to include lectures, multimedia presentations, and further estab(ish the venue. as a"community based" performing arts ve.nue for the residents and by the residents of the Aubum valley by creating programs in wfiich individual or small: groups can easily pacticipate, such as''Auburn On Stage," mentioned above. 3) Expand the opportunities for visual artists to exhibit artworks throughout the city and not just within the three galleries. 4) Diversify/expand the Public Art. program by creating temporary, or rotating exhibits and public art events. 5) AAC has had the very great fortune in its first 25 years of consistent and growing funding support. The national recession has redefined the business of municipalities from that of smart growth management to that ofwell managed reduction of services. Therefore, AAC.will be challenged in determining how to maintain artistic merit and the level of arts services.the community has come to expect at reduced budget levels. The AAC looks on this as a p,articular opportunity to explore new ideas, possiliilities and partnerships. ` . ' file:///RJ/...ty%20of°/u20Aubum%20Arts%20Commission/City%20of%20Aubum%20Arts%20Commission_0017 fieldData.html[1/29/2010 3:18;50 PM] FINANCIAL • PERSONNEL • • Name of Organization: City of Aubum Arts Commission Fsql Year Ends: Dec. 31 (monih/day) ACTUAL CURRENT NEXT YEAR FINANCIAL FY zoos - os Flrzoos-1o Flr2o1o•11 1 Arts Program Expenses: 2 Personnel: 3 Artistic pemianeM 4 temporary 5 ProducGon permanent 6 temporary 12,100 22,000 22,000 7 Admirristrative permanent 223,800 188,800 188,800 8 temporary 9 Education permanent 10 temporary 11 ProductioNExhibfion expenses 245,400 205,500 205,500 12 MarketinglPromotion expenses 25,500 21,000 21,000 13 Fundraising expenses 14 Education expenses . 15 Occupancy expenses (mortgagel2nUutilifies) 81,600 81,600 81,600 16 Administrativeexpenses 16,700 23,100 23,100 17 Subtotel ' 605.:3DD S42';flOD- : <542,OQQ.':!'. 18 IMCind eXpenses (must =lnkind CoMribNiorts) 19 TOTAL ART PROGRAM EXPENSES 6~5,.tiQa 54:2:~ oao 20 Revenue Souroes (Earned): < ; . ` ` . , 21 Box Office/Admission 112,360 98,500 98,500 22 TuitionlWorkshops 23 SaleS/ConcessionslReMals 10,500 11,950 7,000 24 Interest & Eamings (savings, reseroes, etc.) 25 OtherEamed Income 2,000 26 TOTAL EARNED REVENUE 27 Revenue Sources (Contributed): : . . _ 28 Federal GovemmeM 29 StateGovemment WSAC 1,000 30 4Culture LAA 15,600 21,000 15,000 31 City GovemmeM AUBURN 439,640 351,250 363,200 32 Corporations 33 Foundations . 34 Individuals 35 Fundraising Events (❑Net or OGross income?) 36 N6sc. cormibutions PIERCE CO 5,000 37 SUBTOTAL CONTRIBUTED INCOME 466 ;>240 200::: 38 In-Kind Contribu6ons 20,000 58,300 58,300 39 GRANDTOTALINCOME 605zQ4.. S4z:;9QQ s: 542,000.;, NUMBER OF PERSONNEL ! . : ; 41 # of ArtistiC permanent 42 temporary 43 # of Production permanent 44 temporary 2 contract hrly 45 # of Administrative permanent 3 FTE • 46 temporary 47 # of Education permanent 48 temporary 4Culture Local Arts Agencies Arts Sustained Support 2010 Supplementary Info Form 1 • s Personnel • • - - Name of Organization: Fiscal Year Ends: If more room is needed, copy fhis form and attach. additional sheets. Line Item Year Note ALL ALL Biennial budget cvcle. Citv CounciP witl approve 2010 amended budget in Jan. ALL ALL Numbers include 6bth Arts Commission and Au6umAve Theater. Pub Art not incl. 6 2010/11 Added one P/T position 7 2010/11 Reorqanized theafer's FTE position from "mqr" to "specialisY" 11 All 2/3 of our budget falls under this line in Auburn. Parks budget. Items include all perf. artists fees, PAG rental, community art program support, art educaUOn, gallery and ublic art admin. ublic art commissions are se arate ca ital funds . 11,12 2010/11 Budget euts to programminq 15 all Aubum,Ave Theater lease 16 2010/11 Bud et "ad'ustments" from Cit Facilities bud et to Theater O erations bud et 21 to 25 2011 Proqram reductions and loss of rentals due to recession. 30 All 4Culture LAA and Site Specific (4C facilities not inslJ 38 All "Interfund" City Services: Facilities; PrinUDesign/Mailing; Communications. Increase reflects budqet "adiustments" from Arts/Theaterto Interfund Dept. 4Culture Local Arts Agencies Arts Sustained Support 2010 Supplementary Info Form Page 2 LAA NAME: City o Aubum Arts Commission YEAR ENDING: 2009 - r, ~u^~w.&'~ ✓ Events P,rograms Se~vices"L~ist ur~ nm ac~r+taes f~r,th~ na~st,rece `com lgtecl e~~ VIN ~ xcz :~.~i,✓-"~, ; ~:'a'~,~'d~`~ d ~ v;,, . ~~i', ~`m .3a~ BRAVO Pertorming Arts Series (6 shows) Live:at The_ Av_e (8 shows) ` Cometly at Tfie Ave (10 shows) Avenue Kids (7 shows) YoutFi Theate► Camp at The Ave (4 two-week camps) City Galleries (3 galleries, rotating monthly) Art with Artists Classes (7 classes) Public Art (1 iristallation; 1 in development) Event: ArtRageous ARist in ActioNSite Speafic Performances Everrt: Walk the Talk: Public Art in Aubum Small Works/Big Preserits: The Gift of Art Show 8 Sale Support of Community Art Events (3) 4Culture Local Arts Agencies Arts Sustained Support 2010 Supplementary Infb Form ` Page 3 LAA NAME: ity o Auburn Arts Commission YEAR NDI G:2009 , r.~..s'~~ ~s~''~~~`~ d 'P~" Rlease~list your~ounc~Ucomm~an~nembers,for us N ~ . . , . Nancy Colson, President Real Estate Broker 6 ears Lesiie Moore, Vice President Green River CC Foundation 2 ears Patrick Gallagher, Public Art Committee Chair Boein Co. - 6 ears - Laurel _Siegmund, Visual,Art Committee Chair ArtisUlntemal Rev. Svs. 1 year Linda Elliott, PerForming Arts Committee Chai~ Music Teacher retired 4 years Donna Smart, Art Education Committee Chair Art Advocate 1 year Ca Davidson. Sr. High School Teacher 1 year Debora Deal Artist/Dental H enist 1 year Amanda Flanery Nurse (retired) 6 years Patricia Judd Aubum School Dist. Super. Admin. Asst. 1 year Tanya Rottle Elementary School Teacher 2 years David Sader Business Owner 1 year Rich Wagner, City Council Liaison Aubum City Councilman 2 years Commission Sub-Committee Members non-votin Pam L. Smith, Perf. Art Committee, Aubum PAC Manager Kari Noke, Perf. Art Committee Actor/Art Advocate Sara 5amuelson, Perf : Art Committee Elementary Music Teacher DaNae McGee, Public Art Committee Aubum S phony Orch. - Jerry Ruston, Public Art Committee Puget Sound Energy Nicole Adams, Visual Arts Committee Artist Janice Wagner, Visual Arts Committee Art Advocate Colleen Malone ,.Visual Arts Committee GRCC Art Instructor MaryEllen Bower, Art Education Committee GRCC Interurban Arts ProgramTara McCauley, Art Education Committee White River Valle Museum Staff Daryl Faber, Director C' of Aubum Parks, Arts & Rec 6 ars Laurie Rose, Cultural Arts Manager Ci of Aubum Parks, Arts & Rec 4.5 ears Maija McKnight, Vsual & Public Art Coordinator City of Aubum ParKs, Arts & Rec 1 year Jim Kleinbeck, Aubum Ave Theater C' of Aubum Parks, Arts & Rec 3 ears 4Gulture Local Arts Agencies Arts Sustained Support 2010 Supplementary Info Form Page 4 EXHIBIT C INSURANCE REQUIREMENTS Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons ordamages to property which m.ay arise from, or in connection with the performance of work hereunder by the Contractor, his agents, represenfafives, e'mpfoyees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or subconfractors. ForAll Coverages: Each insurance policy shall be written on an "Occurrence" form. 1. Minimum Scope of Insurance needed for this contract is as follows: ~ Gommercial General Insurance.Secvices Office form number (CG 00 01 Ed.11-88)-Minimum Liability Gombined Single Limit of $1,000,000 BI & PD with a General Aggregate er ro'ect Ei Automobile Liability Covering all owned and non-owned and hired automobites - Combined Sin IeLimitofi$1,000,000 BI & PD 2. Deductibles and Self Insured Refentions. -Any deduetibles or self-insured retentions must be declared to, and approved by, 4Culture. The deductible and/or self-insured retention of the policies shall not apply to the Contractor's liabilify to 4Culture and shall be the sole responsibility of the Contractor. 3. Other Insurance Provisions A. The insurance policies are to contain, orbe endorsed to contain, the following provisions: (a) General Liability Policies (1) 4Culture, its officers, employees and agents are to be covered as primary additional insureds as, respects liability arising out of activities pertormed by or on behalfi of the Contractor in connection with this Agreement. (2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary insurance as respects 4Culture, its officers, employees, and agents. Any insurance and/or self-insurance maintained by 4Culture, its officers, employees, or agents shalf not contribute with the Contractor's insurance or benefit the Contractor in any way. (3) The Contractor's insurance shall apply separatelyto each insured against whom claim is made and/or lawsuit is brought, except with respect to the limits of the insurer's liability. (b) All Policies (1) Coverage shalF not be suspended, voided, canceled, reduced in coverage or in limits, except as reduced in aggregate by paid claims, at any point during the life of this contract. No material change, or cancellation or nonrenewal of any policy required by this contract shall occur withoutthirty (30) days' prior written notice to 4Culture. , 4. Acceptability of Insurers Unless otherwise approved in writing by 4Culture, insurance is to be placed with insurers with a BesYs rating of no less than A:VIII, or, if not rated with BesYs, with minimum surpluses the equivalent of Bests' surplus size VIII. 5. Verification of Coverage 4Culture, reserves the right to request that contractor submit the certificate(s) of insurance evidencing compliance . with all requirements set forth above. "