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HomeMy WebLinkAboutITEM V-A-1 CITY OF CITY COUNCIL MEETING IVIINUTES WASHINGTON JULY 6, 2010 7:30 PM I. CALL TO ORDER A. Flag Salute Mayor Peter B. Lewis called the meeting to ocder at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the. following Councilmembers were present: Rich Wagnec, Sue Singer, Nancy Backus, Bill Peloza, Virginia Haugen, and John Partridge. Councilmember Lynn Norman was excused. Staff members present included: City Attorney Daniel B. Heid; Planning and Development Director Kevin Snyder; Public Works Director Dennis Dowdy; Chief of Police Jim Kelly; Information Services Director Lorrie Rempher, Parks Maintenance Manager Mike Miller; Finance Director Shelley Coleman; Human Resources/Risk Management Director Brenda Heineman; and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) Proclamation -"100 Years of Camp Fire Day" Mayor Lewis to declare July 31, 2010 as "100 Years of Camp Fire Day" in the city of Auburn. Mayor Lewis read and presented the proclamation to Camp Fire Members Brantlon Clark and Natalie Johnson , Mr. Clark stated that he is representing all Camp Fire USA groups within the City of Aubum on behalf of the Page 1 Citv of Auburn Council Meetina Minutes Julv S. 2010 Camp Fire Central Puget Sound Council. Mr. Clark thanked Mayor Lewis, Councilmembers and the City of Auburn for honoring their centennial anniversary by proclaiming July 31, 2010 as 1:00 Years of Camp Fire day. The Central Puget Sound Council serves more than 12,000 youths and their families each year through - their programs antl camp and service projects. Mr. Clark invited the community to join their celebration at Seattle's Magnuson Park on July 31, 2010 where they will light a bonfire with,councils across the nation at precisely 7:30 p.m. Mr. Clark again thanked Mayor Lewis and Councilmembers for their support in building caring, confident youth and future leaders. Mr. Clark was joined by Tiffany Johnson and Auburn StarFlight Camp Fire Leader Renee Clark. b) Ten Year Service Pin Mayor Lewis presenfed Information Services Director Lorrie Rempher with her ten-year City of Auburn service pin and congratulated her on her years of service with the Cify. c) Packs, Arts and Recreafion Staff Recognition Mayor Lewis shared an incident regarding an oil spill at Brannon Park in which it appeared th'at an individual was changing the oil in their vehicle and it spilled 'onto the pavement. Due to quick action by Parks Maintenance Manager Mike Miller, Parks Maintenance staff wece able to take the proper action to prevent the spill from entering, the storm system. Mayor Lewis commended the efforts and quick - thinking of Manager Miller and Parks Maintenance staff. 2. Appointments a) Auburn International Farmers Market Advisory Board City Council confirm the appointment of Linda Morris to the Aubum International Farmers Market Advisory Board to fill an unexpired term expiring December 31, 2010, Page 2 Citv of Auburn Council Meeting Minutes Juiv 6.2010 ~ Deputy Mayor Singer moved and Councilmember Wagner seconded to confirm the appointment of Linda Morris to the Aubum International Farmers Market Advisory Board. Ms. Morris expressed her gratitude and excitement to be part of the Farmers Market. MOTION CARRIED UNANIMOUSLY. 6-0. D. Agenda Modifications . Agenda. modifications included corrected Public Works Committee minutes, removal of Ordinance No. 6318, and the addition of Resolution No. 4622. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one in the audience requested to speak. C. Correspondence There was no corr`espondence for Council review. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Peloza reported that the Municipal Services Committee met on June 28, 2010 at 4:00 p.m. The Committee discussed and recommends approval of Resolution No. 4607, an Interlocal Cooperation Agreement between the cities of Aubum, Federal Way, Kent, Renton, and Tukwila and the. Port of Seattle. The Committee also discussed Ordinance No. 6314 regarding fireworks. The Committee decided to take no further action on Ordinance No. 6314 as the Muckleshoot Indian Tribe issued an ordinance setting forth dates and times in which tribal members may discharge fireworks. The Committee will evaluate the effectiveness of the tribal ordinance. The Committee also Page 3 Citv of Auburn Council Meetinq Minutes Julv 6, 2010 discussed Safe and Sane fireworks stands organized by a for-profit business firm and being operated by non-profit organizations at several Iocations within the City. The Committee also discussed City code relating to taxicab businesses and enforcement issues. The Committee reviewed King County. Code.with regard to taxicab operators and obtained a list of operators within the City of Auburn , so as #o provide notification of the City's business licensing requirements. The next regular meeting of the Municipal Services Committee is scheduled for July 12, 2010 at 4:00 p.m. B. Planning & Community _Development Vice Chair Backus reported that the Planning and. Community Development Committee met on June 28, 2010 at 5:00 p.m. The Committee approved and recommends approval of acceptance of a 4Culture grant in fhe amount of $17,000 to be used for Aubum's cultural arts program and activities. The Committee discussed Ordinance No. 6310, which amends Auburn City Code Title 15 and adopts the 2009 International Building Codes. The.Committee also discussed Ordinance No. 6317 for compliance with Senate Bill 6544 which extends the preliminary plat approval from five to seven years and the validify period for a final plat from five to seven years, the 2010 Annual Comprehensive Plan amendments, and the Committee status matrix. The next regular meeting of the Planning and Community Development Committee is scheduled for July 12, 2010 at 5:00 p.m. C. Public Works Chair Wagner,reported that the Public Works Committee met this aftemoon at 3:30. The Committee approved a right-of-way use permit for the Matson Auto Dealership for continued use of an unimproved portion of City right-of-way, used for vehicle display. The Committee discussed and recommends approval of contract administration items including the F and 4th Street SE Traffic Signal project, Local Save Our Streets (SOS) Program, 2010 Arterial and Collector Pavement Preservation project, and A Street and R Street NE Traffic Signal project. The Committee also discussed Resolution Nos: 4616, 4617 and .4612 which grant utility easements in the vicinity of Green River. Community College. The Committee also discussed summer water conservation plans in the. event of a water shortage, a street late-comers agreement, and Capital Project Sfatus Report. The next regular meeting of the Public Works Committee is scheduled for July 19, 2010 at 3:30 p.m. Page 4 Citv of Auburn Council Meetind Minutes Julv 6. 2010 D. Finance Chair Backus reported that the Finance Committee met this evening at 6:00. The Committee discussed and recommends approval of claims and payroll vouchers; Ordinance No. 6315 relating to tax on social card game facilities, and Resolution No. 4622 for acceptance of a grant for runway lighting at the Auburn Municipal Airport. The Committee also discussed Resolution No. 4607 regarding an Interlocal Agreement,for the Valley Civil Disturbance Unit; Resolution Nos. 4616 and 4617 granting utility easements, and Resolution No. 4618 authorizing a Cooperative Purchasing Agreement with the City of Seattle. Chair Backus also reported on the special meeting of the Finance Committee for the purpose of an exit interview with State Auditors conducted on June 22, 2010. Due to the efforts of Finance Department staff, the City received a great audit as there were no findings. The next regular meeting of the Finance Committee is scheduled for July 19, 2010 at 6:00 p.m. E. Community Center Chair Wagner reported that the next meeting of the Community Center Committee is scheduled for July 22, 2010 at 9:00 a.m. in the Council Chambers. F. Downtown Redevelopment ' Vice Chair Backus reported that the. Downtown Redevelopment Committee met on June 22, 2010 at 4;00 p,m. The Committee discussed and approved Downtown Auburn Sidewalk Guidelines including new light standards. The Committee also discussed the City Hall Plaza project including the landscape plan, pavement . pattecn plan, site furniture, signage, and kiosk placement. The next regular meeting of the Downtown Redevelopment Committee is scheduled for July 13, 2010 at 4:00 p.m. G. Council Operations Committee Chair Wagner reported that the Council Operations Committee met on June 24, 2010 at 5:00 p.m. The Committee discussed and recommends approval of Resolution No. 4615 which brings forth a . number of ch_anges to the rules and procedures of the City Council, including reports of the Council at City Council meetings, procedures for conducting Council standing committee meetings, and internal communications between Councilmembers. The Committee also discussed topics for the upcoming Council retreat scheduled for September 9-10, 2010. The next meeting of the Page 5 Citv of Auburn Council Meetina Minutes Julv 6, 2010 Council Operations Committee is scheduled for July 15, 2010 at 4:00 p.m. in Conference Room 3 at City Hall. IV. REPORTS At this time the Mayor and City Councii may report on significant items associated with their appointed positions on state, regional and /ocal organizations. . A. From the Council Councilmember Wagner reported that he attended a Stormwater Technical Resource Center Advisory Committee meeting of which he is the Association of Washington Cities Western Washington representative. The purpose of the committee is to define how the Technical Resource Center, a new entity, wil) operate under a new Washington State grant. Councilmernber Wagner was tasked. with polling other cities regarding their stormwater issues and consolidating the data received. Some of the stormwater management issues included funding, grant writing, and undersfanding low impact development techniques emerging for use in stormwater management. The Committee meets monthly ' and partial operations of the Technical Resource Center has ' begun. The Technical Resource Center will begin full operations as soon as all the data has been compiled. Councilmember Wagner also hosted Washington State. University (WSU) professors; several professional engineering firms, and City of Auburn Public Works and Planning and Development Departments staff to discuss a WSU project that will take place from August 2010 through May 2011. for sustainable design of the area around the Auburn Transit Center and Auburn Environmental Park. Councilmember Partridge reported that he was invited to participate in a committee for the Reaching Out Fair by Aubum School District Superintendant Dr. Kip Herron. The Reaching Out Fair provides an opportunity to reach out to school-age children, most specifically children in middle school. Councilmember Partridge also attended a Regional Law, Safety and Justice Committee meeting at which they discussed the importance and successes of cities community partnerships that reach at-risk teen and preteen females. He also attended the retirement celebration for Assistant Police Chief Larry Miller and Sergeant Bill Waldroop. ' Councilmember Partridge was also escorted by a Valley Regional Fire Authority Station 33 fire engine to deliver.a certificate to Kaylie Renfelt from Lakeland Hills Elementary School. Ms. Renfelt was the fourth grade, first place, national finalist in the Firefacts.org artwork portion of the "Name Page 6 Citv of Auburn Council Meetinq Minutes Julv 6. 2010 your fire dog" contest. Councilmember Partridge also attend the Fourth of July festivities at Les Gove Park Campus. Councilmember Backus reported that she attended KidsDay and the grand opening of Discovery Park, a barrier free playground located at the Les Gove Park Campus, which was and'continues to be a huge success. She also attended the Fourth of July Kids Parade and festivities. Councilmember Backus commended Parks staff for their efforts related to the most recent festivities. Councilmember Peloza reported that he attended the King County Water Pollution Abatement Advisory Committee meeting at which. they discussed combined sewer overflows in King County and the City of Seattle. King County was recently fined $46,000 by Department of Ecology for violations of water quality permit requirements at four of their combined sewer overflow (CSO) facilities. King County failed to perForm proper disinfection which is de-chlorination prior to discharge into the Pugef Sound. King County Council approved a finro-year sewer rate increase for years 2011 and 2012 to $36.10 per month or a 13.2% increase over the two year period. Councilmember Peloza also attended the Water Resource Inventory Area (WRIA9) Management Committee meeting to discuss how to best establish sustai:nable funding for the Salmon Habitat Plan originated in August 2005. The Committee discussed several funding plans including the creation of a watershed investment district. He also attended the King County Flood Control District meeting with Mayor Lewis at Snoqualmie City Hall which is a"green" facility. Attendees received a King County presentation of the tax levy rate decreases as a result of declining property taxes, 2011 budget and work program recommendations, and the 2012-2016 Capital Programs. Councilmember Peloza reported that the Auburn International Farmers Market was held last Sunday and received good attendance.. Councilmember Haugen reported that she attended KidsDay and Fourth of July festivities. Councilmember Haugen spoke regarding the success of Discovery Park, a barrier free park located at the Les Gove. Park Campus. B. From the IlAayor Mayor Lewis reported that Auburn City Councilmembers represent the City on many committees including King and Pierce Counties, regional, state; and federal committees. Mayor Lewis reported that he recently received notice that he has been appointed to the Page 7 Citv of Auburn Council Meetinq Minutes July 6, 2010 Association of Washington Cities Quality Infrastructure for Safe Communities Committee. Mayor Lewis also commended Mike Miller and Parks Department staff for their efforts at the many City sponsored events held throughout the year including Fourth of July festivities and Artrageous. Mayor Lewis expressed his admiration for moving KidsDay from Game Farm Park to the Les Gove Park Campus which is a much better location, and commented on what a tremendous event KidsDay was this year. Mayor Lewis spoke regarding Discovery Park located in the Les Gove Park Campus which will serve the citizens of Auburn for many years to come. Mayor Lewis reported on his Fourth of July speech, how fortunate we are to be United States (U.S.) citizens, and sacrifices made by the armed forces to keep freedom in the U.S. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in #he form listed. A. Minutes 1. Minutes of the June 21, 2010 regular City Council meeting. B. Vouchers F4,9,2, F4.9.5 1. Claims Claims check nurnbers 395977 through 396525 in the amount of $1,111,697.33 and dated July 6, 2010. 2. Payroll Payroll check numbers 529222 to 529325 in the amount of $319,971,00 and electronic deposit transmissions in the amount of $1,168,436,02 for a grand total of $1,488,407.02 for the pay period covering June 17, 2010 to June 30, 2010. C. Contract Administration 1. Public Works Project Number CP0914 04.10.2 CP0914 City Council g'rant permission to.advertise for bids for Project No. CP0914 - F Street SE / 4th Street SE Traffic Signal. Page 8 Citv of Aubum Council Meetinq Minutes July 6, 2010 2. : Public Works Project Number CP0701 04.9.1 CP0701 City Council award Contract No. 10-04, Project Number No. CP0701, gtn St NE and R St NE Signaf Project to Totem Electric of Tacoma, Inc on their low bid of $303,387.90. , 3. Public Works Project Number CP1002 04.9.1 GP1002 City Council grant permission to advertise for bids for Project No. CP1002, 2010 Local Street Pavement Preservation. 4. Publ.ic Works Ptoject Number CP1012 04.9.1 CP1012 City Gouncil award Contract No. 10-18, Project No. CP1012, - 2010 Arterial & Collector Pavement Preservation, to Northwest Asphalt, Inc: on their low bid of $1,089,475.00. - Deputy Mayor Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. Councilmember Partridge inquired regarding the scope of work for Project No. CP1002. Director powdy stated that Project No. CP1002 primarily addresses projects for the 2010 Save Our Streets (SOS) Program. Director powdy referred to the map included in the agenda packet. Staff is trying to concentrate on streets in the downtown area as much as possible in an effort to catch up on streets that have been in need of repair for quite some time. The scope of work includes finishing up on a majority of streets that can be repaired without a large amount of utility repairs in advance. In future years more underground utility repairs will be conducted prior to the SOS Program each year. Project No. CP1012 includes repair of a portion of West Valley Highway and I Streef, and pedestrian improvements. MOTION CARRIED UNANIMOUSLY. 6-0. VI. UNFINISHED BUSINESS There was no unfinished business. Page 9 Citv of Auburn Councii Meetinq Minutes Julv 6. 2010 VII. NEW BUSINESS There was no new business. - VIII. ORDINANCES AND RESOWTION3 A. Ordinances 1. Ordinance No. 6315 F4.3, F6.4 An Ordinance of the City Council of the City of Aubum, Washington, amending Section 3.80.060 of the Aubum City Code relating to the tax on social card games Councilmember Backus moved and Councilmember Partridge seconded to introduce and adopt Ordinance No. 6315. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4607 01.8 A Resolution of the City Council of the City of Auburn, Washington, approving and authorizing the Mayor to sign ' the Interlocal Cooperation Agreement between the cities of Auburn, Federal Way, Kent, Renfon, Tukwila and the Port of Seattle for the creation of the Valley Civil Disturbance Unit Councilmember Peloza moved and Councilmember Singer seconded to adopt Resolution No. 4607. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 4612 ' A3.13.2 A Resolution of the City Council of the City of Auburn, Washington; authorizing the Mayor and City Clerk to grant a utilify easement to Puget Sound Energy Councilmember'Backus moved and Councilmember Wagner seconded to adopt Resolution No. 4612. Page 10 Citv of Auburn Council Meetinsi Minutes Julv 6. 2010 In response to questions by Councilmember Haugen, Director Snyder stated that improvemenfs proposed by Pugefi .Sound Energy are for the road improvement project located at the intersection of 320th and 124th and are not affiliated with, any building construction. MOTION CARRIED. 5-1. Councilmember Haugen voted no: 3. Resolution No. 4615 A3.6 A Resolution of the City Council of the City of Auburn, Washington, amending the City Council Rules of Procedure as ad,opted by Ordinance No. 5802 and amended by Resolution Nos. 4282, 4429, and 4467 Councilmember Wagner moved and Deputy Mayor Singer seconded to adopt Resolution No. 4615. Councilmember Haugen commented that a number of changes have been made to the City Council Rules of Procedure since 2007. Councilmember Haugen stated thaf the Association of Washington Cities and Municipal Research and Senrices Center handbook is good reference for Councilmembers. Councilmember Haugen stated that the proposed changes to the City Council Rules of Procedure- under Resolution No. 4615 are detrimental to a Councilmember's right to free speech and access to information needed to perform their job. Councilmember Wagner encouraged Councilmembers to read the proposed changes to the City Council Rules of Procedure and stated fhat procedures can be complex; especially those pertaining to intemal communications which are driven by the Open Public Meetings Act. Councilmember Wagner spoke regarding public perception that Council could' be conducting a public meeting via email if the City Council Rules of Procedure were not adhered to. Council Operations Committee members worked diligently with Legal Department staff in an effort to avoid violations of the Open Public Meetings Act. Councilmember Wagner also spoke regarding proposed changes to Councilmember reporting procedures. Page 11 Citv ofAuburn Council Meetina Minutes Julv 6. 2010 Councilmembers discussed the parliamentary procedure related to making a motion, electronic communications, and use of personal computers for City business. MOTION CARRIED. 5-1. Councilmember Haugen voted , no. 4. Resolution No. 4616 A3.13.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to grant a utility easement to Comcast, Inc. Councilmember Backus moved and Councilmember Wagner seconded to adopf Resolution No. 4616. MOTION CARRIED UNANIMOUSLY. 6-0. 5. Resolution, No. 4617 A3.13.2 A Resolution of the City Council of the City of Aubum, Washington; authorizing the Mayor and City Clerk to grant a utility easement to Qwest, Inc. Councilmember Backus moved and Councilmember Wagner seconded to adopt Resolution No. 4617. MOTION CARRIED UNANIMOUSLY. 6-0. 6. Resolution No. 4622 F5.2.15 A Resolution of the City Council of the City of Aubum, Washington, authorizing the Mayor to accept grant funds from the Washington State Department of Transportation Aviation Division in the amount of Eight Thousand Three Hundred Fifty-0ne Dollars and Ninety-Three Cents ($8,351.93) which represents 2 1/2% 'match of funds needed for runway electrical improvements Councilmember Backus moved and Councilmember Partridge seconded to adopt Resolution No. 4622. MOTION CARRIED UNANIMOUSLY. 6-0. Fage 12 Citv of Auburn Council Meeting Minutes Julv 6, 2010 IX. EXECUTIVE SESSION At 8:30 p.m., Mayor Lewis recessed the meeting for a five minute intermission and then to executive session for approximately ,forty-five minutes to discuss pending/potential litigation pursuant to RCW 42.30.110(1)(i) and real property leases pursuant to RCW 42.30.110(1)(c). Staff members requited for the executive session were: City Attorney Heid, Human Resources/Risk Management Director Heineman, Public Works Director powdy, Chief of Police Kelly, Finance Director Coleman, and Planning and Development Director : Snyder. Action is expected following the executive session. At 9:25, Mayor Lewis eztended executive session for an additional fifteen minutes. At 9:40, Mayor Lewis extended executive session for an additional twenty ' minutes. At 10:00, Mayor Lewis extended executive session for an additional fifteen . minutes. _ Mayor Lewis reconvened the meeting at 10:13. City Attorney Heid read the following Resolution: _ Resolution No. 4621 . A Resolution of the City Council of the City of Auburn, Washington, authorizing emergency contracting and water conservation measures Councilmember Wagner moved and Deputy Mayor Singer seconded to adopt Resolution No. 4621. MOTION CARRIED UNANIMOUSLY. 7-0. Page 13 Citv of Aubum Council Meetinq Minutes Julv 6, 2010 X. ADJOURNMENT There being no further business to come before the Council, the meeting adjoumed at 10:14 p.m. APPROVED THE DAY OF JULY 2010. Peter B. Lewis, Mayor Cathy Richardson,, Deputy City Glerk City Council agendas and minutes are availab/e to the public af the Cify C/erk's Office, on the City website, and via e-mail. Complete agenda packets are available for review af the City Clerk's Office and at the Library. Internet; http://www.aubumwe.gov *Denotes attachments included in Council agenda packet Page 14