HomeMy WebLinkAboutITEM V-A-1
CITY OF CITY COUNCIL
MEETING IVIINUTES
WASHINGTON JULY 6, 2010 7:30 PM
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to ocder at 7:30 p.m. and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Mayor Lewis and the. following Councilmembers were present:
Rich Wagnec, Sue Singer, Nancy Backus, Bill Peloza, Virginia
Haugen, and John Partridge. Councilmember Lynn Norman was
excused.
Staff members present included: City Attorney Daniel B. Heid;
Planning and Development Director Kevin Snyder; Public Works
Director Dennis Dowdy; Chief of Police Jim Kelly; Information
Services Director Lorrie Rempher, Parks Maintenance Manager
Mike Miller; Finance Director Shelley Coleman; Human
Resources/Risk Management Director Brenda Heineman; and
Deputy City Clerk Cathy Richardson.
C. Announcements and Appointments
1. Announcements
a) Proclamation -"100 Years of Camp Fire Day"
Mayor Lewis to declare July 31, 2010 as "100 Years
of Camp Fire Day" in the city of Auburn.
Mayor Lewis read and presented the proclamation to
Camp Fire Members Brantlon Clark and Natalie
Johnson
, Mr. Clark stated that he is representing all Camp Fire
USA groups within the City of Aubum on behalf of the
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Citv of Auburn Council Meetina Minutes Julv S. 2010
Camp Fire Central Puget Sound Council. Mr. Clark
thanked Mayor Lewis, Councilmembers and the City
of Auburn for honoring their centennial anniversary by
proclaiming July 31, 2010 as 1:00 Years of Camp Fire
day. The Central Puget Sound Council serves more
than 12,000 youths and their families each year
through - their programs antl camp and service
projects. Mr. Clark invited the community to join their
celebration at Seattle's Magnuson Park on July 31,
2010 where they will light a bonfire with,councils
across the nation at precisely 7:30 p.m. Mr. Clark
again thanked Mayor Lewis and Councilmembers for
their support in building caring, confident youth and
future leaders. Mr. Clark was joined by Tiffany
Johnson and Auburn StarFlight Camp Fire Leader
Renee Clark.
b) Ten Year Service Pin
Mayor Lewis presenfed Information Services Director
Lorrie Rempher with her ten-year City of Auburn
service pin and congratulated her on her years of
service with the Cify.
c) Packs, Arts and Recreafion Staff Recognition
Mayor Lewis shared an incident regarding an oil spill
at Brannon Park in which it appeared th'at an
individual was changing the oil in their vehicle and it
spilled 'onto the pavement. Due to quick action by
Parks Maintenance Manager Mike Miller, Parks
Maintenance staff wece able to take the proper action
to prevent the spill from entering, the storm system.
Mayor Lewis commended the efforts and quick -
thinking of Manager Miller and Parks Maintenance
staff. 2. Appointments
a) Auburn International Farmers Market Advisory
Board
City Council confirm the appointment of Linda Morris
to the Aubum International Farmers Market Advisory
Board to fill an unexpired term expiring December 31,
2010,
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Citv of Auburn Council Meeting Minutes Juiv 6.2010
~
Deputy Mayor Singer moved and Councilmember
Wagner seconded to confirm the appointment of
Linda Morris to the Aubum International Farmers
Market Advisory Board.
Ms. Morris expressed her gratitude and excitement to
be part of the Farmers Market.
MOTION CARRIED UNANIMOUSLY. 6-0.
D. Agenda Modifications .
Agenda. modifications included corrected Public Works Committee
minutes, removal of Ordinance No. 6318, and the addition of
Resolution No. 4622.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak
to the City Council on any issue. Those wishing to speak are
reminded to sign in on the form provided.
No one in the audience requested to speak.
C. Correspondence
There was no corr`espondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Chair Peloza reported that the Municipal Services Committee met
on June 28, 2010 at 4:00 p.m. The Committee discussed and
recommends approval of Resolution No. 4607, an Interlocal
Cooperation Agreement between the cities of Aubum, Federal
Way, Kent, Renton, and Tukwila and the. Port of Seattle. The
Committee also discussed Ordinance No. 6314 regarding
fireworks. The Committee decided to take no further action on
Ordinance No. 6314 as the Muckleshoot Indian Tribe issued an
ordinance setting forth dates and times in which tribal members
may discharge fireworks. The Committee will evaluate the
effectiveness of the tribal ordinance. The Committee also
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Citv of Auburn Council Meetinq Minutes Julv 6, 2010
discussed Safe and Sane fireworks stands organized by a for-profit
business firm and being operated by non-profit organizations at
several Iocations within the City. The Committee also discussed
City code relating to taxicab businesses and enforcement issues.
The Committee reviewed King County. Code.with regard to taxicab
operators and obtained a list of operators within the City of Auburn ,
so as #o provide notification of the City's business licensing
requirements. The next regular meeting of the Municipal Services
Committee is scheduled for July 12, 2010 at 4:00 p.m.
B. Planning & Community _Development
Vice Chair Backus reported that the Planning and. Community
Development Committee met on June 28, 2010 at 5:00 p.m. The
Committee approved and recommends approval of acceptance of
a 4Culture grant in fhe amount of $17,000 to be used for Aubum's
cultural arts program and activities. The Committee discussed
Ordinance No. 6310, which amends Auburn City Code Title 15 and
adopts the 2009 International Building Codes. The.Committee also
discussed Ordinance No. 6317 for compliance with Senate Bill
6544 which extends the preliminary plat approval from five to seven
years and the validify period for a final plat from five to seven
years, the 2010 Annual Comprehensive Plan amendments, and the
Committee status matrix. The next regular meeting of the Planning
and Community Development Committee is scheduled for July 12,
2010 at 5:00 p.m.
C. Public Works
Chair Wagner,reported that the Public Works Committee met this
aftemoon at 3:30. The Committee approved a right-of-way use
permit for the Matson Auto Dealership for continued use of an
unimproved portion of City right-of-way, used for vehicle display.
The Committee discussed and recommends approval of contract
administration items including the F and 4th Street SE Traffic Signal
project, Local Save Our Streets (SOS) Program, 2010 Arterial and
Collector Pavement Preservation project, and A Street and R
Street NE Traffic Signal project. The Committee also discussed
Resolution Nos: 4616, 4617 and .4612 which grant utility
easements in the vicinity of Green River. Community College. The
Committee also discussed summer water conservation plans in the.
event of a water shortage, a street late-comers agreement, and
Capital Project Sfatus Report. The next regular meeting of the
Public Works Committee is scheduled for July 19, 2010 at 3:30
p.m.
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Citv of Auburn Council Meetind Minutes Julv 6. 2010
D. Finance
Chair Backus reported that the Finance Committee met this
evening at 6:00. The Committee discussed and recommends
approval of claims and payroll vouchers; Ordinance No. 6315
relating to tax on social card game facilities, and Resolution No.
4622 for acceptance of a grant for runway lighting at the Auburn
Municipal Airport. The Committee also discussed Resolution No.
4607 regarding an Interlocal Agreement,for the Valley Civil
Disturbance Unit; Resolution Nos. 4616 and 4617 granting utility
easements, and Resolution No. 4618 authorizing a Cooperative
Purchasing Agreement with the City of Seattle. Chair Backus also
reported on the special meeting of the Finance Committee for the
purpose of an exit interview with State Auditors conducted on June
22, 2010. Due to the efforts of Finance Department staff, the City
received a great audit as there were no findings. The next regular
meeting of the Finance Committee is scheduled for July 19, 2010
at 6:00 p.m. E. Community Center
Chair Wagner reported that the next meeting of the Community
Center Committee is scheduled for July 22, 2010 at 9:00 a.m. in
the Council Chambers.
F. Downtown Redevelopment
' Vice Chair Backus reported that the. Downtown Redevelopment
Committee met on June 22, 2010 at 4;00 p,m. The Committee
discussed and approved Downtown Auburn Sidewalk Guidelines
including new light standards. The Committee also discussed the
City Hall Plaza project including the landscape plan, pavement
. pattecn plan, site furniture, signage, and kiosk placement. The next
regular meeting of the Downtown Redevelopment Committee is
scheduled for July 13, 2010 at 4:00 p.m.
G. Council Operations Committee
Chair Wagner reported that the Council Operations Committee met
on June 24, 2010 at 5:00 p.m. The Committee discussed and
recommends approval of Resolution No. 4615 which brings forth a .
number of ch_anges to the rules and procedures of the City Council,
including reports of the Council at City Council meetings,
procedures for conducting Council standing committee meetings,
and internal communications between Councilmembers. The
Committee also discussed topics for the upcoming Council retreat
scheduled for September 9-10, 2010. The next meeting of the
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Citv of Auburn Council Meetina Minutes Julv 6, 2010
Council Operations Committee is scheduled for July 15, 2010 at
4:00 p.m. in Conference Room 3 at City Hall.
IV. REPORTS
At this time the Mayor and City Councii may report on significant items
associated with their appointed positions on state, regional and /ocal
organizations.
. A. From the Council
Councilmember Wagner reported that he attended a Stormwater
Technical Resource Center Advisory Committee meeting of which
he is the Association of Washington Cities Western Washington
representative. The purpose of the committee is to define how the
Technical Resource Center, a new entity, wil) operate under a new
Washington State grant. Councilmernber Wagner was tasked. with
polling other cities regarding their stormwater issues and
consolidating the data received. Some of the stormwater
management issues included funding, grant writing, and
undersfanding low impact development techniques emerging for
use in stormwater management. The Committee meets monthly
' and partial operations of the Technical Resource Center has
' begun. The Technical Resource Center will begin full operations
as soon as all the data has been compiled. Councilmember
Wagner also hosted Washington State. University (WSU)
professors; several professional engineering firms, and City of
Auburn Public Works and Planning and Development Departments
staff to discuss a WSU project that will take place from August
2010 through May 2011. for sustainable design of the area around
the Auburn Transit Center and Auburn Environmental Park.
Councilmember Partridge reported that he was invited to participate
in a committee for the Reaching Out Fair by Aubum School District
Superintendant Dr. Kip Herron. The Reaching Out Fair provides an
opportunity to reach out to school-age children, most specifically
children in middle school. Councilmember Partridge also attended
a Regional Law, Safety and Justice Committee meeting at which
they discussed the importance and successes of cities community
partnerships that reach at-risk teen and preteen females. He also
attended the retirement celebration for Assistant Police Chief Larry
Miller and Sergeant Bill Waldroop. ' Councilmember Partridge was
also escorted by a Valley Regional Fire Authority Station 33 fire
engine to deliver.a certificate to Kaylie Renfelt from Lakeland Hills
Elementary School. Ms. Renfelt was the fourth grade, first place,
national finalist in the Firefacts.org artwork portion of the "Name
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Citv of Auburn Council Meetinq Minutes Julv 6. 2010
your fire dog" contest. Councilmember Partridge also attend the
Fourth of July festivities at Les Gove Park Campus.
Councilmember Backus reported that she attended KidsDay and
the grand opening of Discovery Park, a barrier free playground
located at the Les Gove Park Campus, which was and'continues to
be a huge success. She also attended the Fourth of July Kids
Parade and festivities. Councilmember Backus commended Parks
staff for their efforts related to the most recent festivities.
Councilmember Peloza reported that he attended the King County
Water Pollution Abatement Advisory Committee meeting at which.
they discussed combined sewer overflows in King County and the
City of Seattle. King County was recently fined $46,000 by
Department of Ecology for violations of water quality permit
requirements at four of their combined sewer overflow (CSO)
facilities. King County failed to perForm proper disinfection which is
de-chlorination prior to discharge into the Pugef Sound. King
County Council approved a finro-year sewer rate increase for years
2011 and 2012 to $36.10 per month or a 13.2% increase over the
two year period. Councilmember Peloza also attended the Water
Resource Inventory Area (WRIA9) Management Committee
meeting to discuss how to best establish sustai:nable funding for
the Salmon Habitat Plan originated in August 2005. The Committee
discussed several funding plans including the creation of a
watershed investment district. He also attended the King County
Flood Control District meeting with Mayor Lewis at Snoqualmie City
Hall which is a"green" facility. Attendees received a King County
presentation of the tax levy rate decreases as a result of declining
property taxes, 2011 budget and work program recommendations,
and the 2012-2016 Capital Programs. Councilmember Peloza
reported that the Auburn International Farmers Market was held
last Sunday and received good attendance..
Councilmember Haugen reported that she attended KidsDay and
Fourth of July festivities. Councilmember Haugen spoke regarding
the success of Discovery Park, a barrier free park located at the
Les Gove. Park Campus.
B. From the IlAayor
Mayor Lewis reported that Auburn City Councilmembers represent
the City on many committees including King and Pierce Counties,
regional, state; and federal committees. Mayor Lewis reported that
he recently received notice that he has been appointed to the
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Citv of Auburn Council Meetinq Minutes July 6, 2010
Association of Washington Cities Quality Infrastructure for Safe
Communities Committee.
Mayor Lewis also commended Mike Miller and Parks Department
staff for their efforts at the many City sponsored events held
throughout the year including Fourth of July festivities and
Artrageous. Mayor Lewis expressed his admiration for moving
KidsDay from Game Farm Park to the Les Gove Park Campus
which is a much better location, and commented on what a
tremendous event KidsDay was this year. Mayor Lewis spoke
regarding Discovery Park located in the Les Gove Park Campus
which will serve the citizens of Auburn for many years to come.
Mayor Lewis reported on his Fourth of July speech, how fortunate
we are to be United States (U.S.) citizens, and sacrifices made by
the armed forces to keep freedom in the U.S.
V. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in #he form listed.
A. Minutes
1. Minutes of the June 21, 2010 regular City Council
meeting.
B. Vouchers
F4,9,2, F4.9.5
1. Claims
Claims check nurnbers 395977 through 396525 in the
amount of $1,111,697.33 and dated July 6, 2010.
2. Payroll
Payroll check numbers 529222 to 529325 in the amount of
$319,971,00 and electronic deposit transmissions in the
amount of $1,168,436,02 for a grand total of $1,488,407.02
for the pay period covering June 17, 2010 to June 30, 2010.
C. Contract Administration
1. Public Works Project Number CP0914
04.10.2 CP0914
City Council g'rant permission to.advertise for bids for Project
No. CP0914 - F Street SE / 4th Street SE Traffic Signal.
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Citv of Aubum Council Meetinq Minutes July 6, 2010
2. : Public Works Project Number CP0701
04.9.1 CP0701
City Council award Contract No. 10-04, Project Number No.
CP0701, gtn St NE and R St NE Signaf Project to Totem
Electric of Tacoma, Inc on their low bid of $303,387.90.
, 3. Public Works Project Number CP1002
04.9.1 GP1002 City Council grant permission to advertise for bids for Project
No. CP1002, 2010 Local Street Pavement Preservation.
4. Publ.ic Works Ptoject Number CP1012
04.9.1 CP1012
City Gouncil award Contract No. 10-18, Project No. CP1012,
- 2010 Arterial & Collector Pavement Preservation, to
Northwest Asphalt, Inc: on their low bid of $1,089,475.00.
- Deputy Mayor Singer moved and Councilmember Wagner
seconded to approve the Consent Agenda.
Councilmember Partridge inquired regarding the scope of
work for Project No. CP1002.
Director powdy stated that Project No. CP1002 primarily
addresses projects for the 2010 Save Our Streets (SOS)
Program. Director powdy referred to the map included in
the agenda packet. Staff is trying to concentrate on streets
in the downtown area as much as possible in an effort to
catch up on streets that have been in need of repair for quite
some time. The scope of work includes finishing up on a
majority of streets that can be repaired without a large
amount of utility repairs in advance. In future years more
underground utility repairs will be conducted prior to the
SOS Program each year. Project No. CP1012 includes
repair of a portion of West Valley Highway and I Streef, and
pedestrian improvements.
MOTION CARRIED UNANIMOUSLY. 6-0.
VI. UNFINISHED BUSINESS
There was no unfinished business.
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Citv of Auburn Councii Meetinq Minutes Julv 6. 2010
VII. NEW BUSINESS
There was no new business. - VIII. ORDINANCES AND RESOWTION3
A. Ordinances
1. Ordinance No. 6315 F4.3, F6.4
An Ordinance of the City Council of the City of Aubum,
Washington, amending Section 3.80.060 of the Aubum City
Code relating to the tax on social card games
Councilmember Backus moved and Councilmember
Partridge seconded to introduce and adopt Ordinance No.
6315.
MOTION CARRIED UNANIMOUSLY. 6-0.
B. Resolutions
1. Resolution No. 4607
01.8
A Resolution of the City Council of the City of Auburn,
Washington, approving and authorizing the Mayor to sign ' the Interlocal Cooperation Agreement between the cities of
Auburn, Federal Way, Kent, Renfon, Tukwila and the Port of
Seattle for the creation of the Valley Civil Disturbance Unit
Councilmember Peloza moved and Councilmember Singer
seconded to adopt Resolution No. 4607.
MOTION CARRIED UNANIMOUSLY. 6-0.
2. Resolution No. 4612 '
A3.13.2
A Resolution of the City Council of the City of Auburn,
Washington; authorizing the Mayor and City Clerk to grant a
utilify easement to Puget Sound Energy
Councilmember'Backus moved and Councilmember Wagner
seconded to adopt Resolution No. 4612.
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Citv of Auburn Council Meetinsi Minutes Julv 6. 2010
In response to questions by Councilmember Haugen,
Director Snyder stated that improvemenfs proposed by
Pugefi .Sound Energy are for the road improvement project
located at the intersection of 320th and 124th and are not
affiliated with, any building construction.
MOTION CARRIED. 5-1. Councilmember Haugen voted
no:
3. Resolution No. 4615
A3.6
A Resolution of the City Council of the City of Auburn,
Washington, amending the City Council Rules of Procedure
as ad,opted by Ordinance No. 5802 and amended by
Resolution Nos. 4282, 4429, and 4467
Councilmember Wagner moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4615.
Councilmember Haugen commented that a number of
changes have been made to the City Council Rules of
Procedure since 2007. Councilmember Haugen stated thaf
the Association of Washington Cities and Municipal
Research and Senrices Center handbook is good reference
for Councilmembers. Councilmember Haugen stated that
the proposed changes to the City Council Rules of
Procedure- under Resolution No. 4615 are detrimental to a
Councilmember's right to free speech and access to
information needed to perform their job.
Councilmember Wagner encouraged Councilmembers to
read the proposed changes to the City Council Rules of
Procedure and stated fhat procedures can be complex;
especially those pertaining to intemal communications which
are driven by the Open Public Meetings Act.
Councilmember Wagner spoke regarding public perception
that Council could' be conducting a public meeting via email
if the City Council Rules of Procedure were not adhered to.
Council Operations Committee members worked diligently
with Legal Department staff in an effort to avoid violations of
the Open Public Meetings Act. Councilmember Wagner
also spoke regarding proposed changes to Councilmember
reporting procedures.
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Citv ofAuburn Council Meetina Minutes Julv 6. 2010
Councilmembers discussed the parliamentary procedure
related to making a motion, electronic communications, and
use of personal computers for City business.
MOTION CARRIED. 5-1. Councilmember Haugen voted ,
no.
4. Resolution No. 4616
A3.13.2
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to grant a
utility easement to Comcast, Inc.
Councilmember Backus moved and Councilmember Wagner
seconded to adopf Resolution No. 4616.
MOTION CARRIED UNANIMOUSLY. 6-0.
5. Resolution, No. 4617
A3.13.2
A Resolution of the City Council of the City of Aubum,
Washington; authorizing the Mayor and City Clerk to grant a
utility easement to Qwest, Inc.
Councilmember Backus moved and Councilmember Wagner
seconded to adopt Resolution No. 4617. MOTION CARRIED UNANIMOUSLY. 6-0.
6. Resolution No. 4622
F5.2.15
A Resolution of the City Council of the City of Aubum,
Washington, authorizing the Mayor to accept grant funds
from the Washington State Department of Transportation
Aviation Division in the amount of Eight Thousand Three
Hundred Fifty-0ne Dollars and Ninety-Three Cents
($8,351.93) which represents 2 1/2% 'match of funds needed
for runway electrical improvements
Councilmember Backus moved and Councilmember
Partridge seconded to adopt Resolution No. 4622.
MOTION CARRIED UNANIMOUSLY. 6-0.
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Citv of Auburn Council Meeting Minutes Julv 6, 2010
IX. EXECUTIVE SESSION
At 8:30 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for approximately ,forty-five
minutes to discuss pending/potential litigation pursuant to RCW
42.30.110(1)(i) and real property leases pursuant to RCW
42.30.110(1)(c). Staff members requited for the executive session were:
City Attorney Heid, Human Resources/Risk Management Director
Heineman, Public Works Director powdy, Chief of Police Kelly, Finance
Director Coleman, and Planning and Development Director : Snyder.
Action is expected following the executive session.
At 9:25, Mayor Lewis eztended executive session for an additional fifteen
minutes.
At 9:40, Mayor Lewis extended executive session for an additional twenty
' minutes.
At 10:00, Mayor Lewis extended executive session for an additional fifteen
. minutes. _
Mayor Lewis reconvened the meeting at 10:13.
City Attorney Heid read the following Resolution: _
Resolution No. 4621 .
A Resolution of the City Council of the City of Auburn, Washington,
authorizing emergency contracting and water conservation
measures
Councilmember Wagner moved and Deputy Mayor Singer
seconded to adopt Resolution No. 4621.
MOTION CARRIED UNANIMOUSLY. 7-0.
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Citv of Aubum Council Meetinq Minutes Julv 6, 2010
X. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjoumed at 10:14 p.m.
APPROVED THE DAY OF JULY 2010.
Peter B. Lewis, Mayor Cathy Richardson,, Deputy City Glerk
City Council agendas and minutes are availab/e to the public af the Cify C/erk's
Office, on the City website, and via e-mail. Complete agenda packets are
available for review af the City Clerk's Office and at the Library.
Internet; http://www.aubumwe.gov
*Denotes attachments included in Council agenda packet
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