HomeMy WebLinkAbout07-06-2010
C1TY OF
FINAIVCE COMIVIITTEE
~
,
rWASHINGTON JULY 6, 2010
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 2
IVIINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:00 p,m. in
Conference Room No. 2 located on the second floor of the City Hall
Annex located at One East Main Street in Aubum. Chair Backus and
Member John Partridge were present. Vice Chair Lynn Norman was
excused. Present during the meeting were Mayor Peter B. Lewis, Chief of
Police Jim Kelly, Human Resources/Risk Management Director Bre,nda
Heineman, Finance Director Shelley Coleman, Planning and Development
Director Kevin Snyder, Development Engineer Monty Bakken, City Attorney Daniel B. Heid, and Deputy City Clerk Cathy Richardson.
II. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the June 21, 2010 Finance Committee
meeting.
~Member Partritlge moved to approve the June 21, 2010
minutes. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
2. Minutes of the June 22, 2010 special Finance Committee
meetang.
Member Partridge moved to approve the June 22, 2010
minutes.. Chair Backus concuRed.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Vouchers
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Finance Committee Minutes Julv 6, 2010
1. Claims
F4.9.5
Claims check numbers 395977 through 396525 in the
amount of $1,111,697.33 and dated July 6, 2010.
2, Payroll
F4.9.2
Payroll, check numbers 529222 to 529325 in the amount of
$319,971.00 and electronic deposit transmissions in the
amount of $1,168,436.02 for a grand total of $1,488,407.02
for the pay period covering June 17, 2010 to June 30, 2010.
Committee members reviewed the vouchers and briefly discussed
voucher numbers 396236, 396363, and 396996. Committee
, members also reviewed the utility rebate program process and
methods of advertising. ,
Member Partridge moved to approve the vouchers. Chair. 6ackus
concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances
1. Ordinance No. 6315
F4.3, F6.4
' An Ordinance of the City Council of the City of Auburn,
Washington, amending Section 3.80.060 of the Auburn City
Code relating to the tax on social card games
Committee members briefly discussed Ordinance No. 6315.
Member Partridge moved to approve and forward Ordinance
No. 6315 to the full Council. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
B. Resolutions
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Finance Committee Minutes Julv 6, 2010
1. Resolution No. 4622
F5.2.15
A Resolution of the City Council of the City of Aubum,
Washington, authorizing the Mayor to accept grant funds
from the Washington State Department of Transportation
Aviation Division in the amount of Eight Thousand Three
Hundred Fifty-One Dollars and Ninety-Three Cents
($8,351.93) which represents 2 1/2% match of funds needed
for runway electrical improvemenfs
Director Coleman reported that Resolution No. 4622 accepts
the State - grant. for the runway lighting at the Aubum
Municipal Airport The City was unable to complete the
runway lighting project last year . when the taxiway was
completed as the bids received were over the engineer's
estimate. The project went out to bid again and City of
Auburn has until September 30, 2010 to accept the low bid
for the runway lighting. This grant is a small portion of the
funding required to complete the project. The City anticipates
receiving a Federal grant of approximately $450,000 in
August 2010. All costs must be in place prior to an award of
a Federal grant.
Member Partridge moved to approve and forward Resolution
No. 4622 to the full Council. Chair Backus concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4607
01.8
A Resolution of the City Council of the City of Auburn, Washington,
approving and authorizing the Mayor to sign the Interlocal
Cooperation Agreement between the cities of Aubum, Federal
Way, Kent, Renton, Tukwila and the Port of Seattle for the creation
of the Valley Civil Disturbance Unit
Chief of Police Kelly stafed that Resolution No. 4607 formalizes the
Valley Civil -Disturbance Unit (CDU) which is a regional law
enforcement team that responds to civil unrest, protests, or large
gatherings wh. ere uniformed police. presence is needed. They have
been operating as Valley CDU for several years, but find that
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Finance Committee Minutes Julv 6, 2010
regionalization of services is more efficient and wish to formalize
the agreement between the cities and the Port of Seattle.
Committee members briefly discussed Resolution No. 4607.
B. Resolution No. 4616
A3.13.2
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to grant a utility easement to
Comcast, Inc.
Director Snyder reported that Comcast, Puget Sound Energy, and
Qwest will all be working in the vicinity of 12e Avenue at the same
, time. The easemenfs are related to the 124th Avenue road
improvement project in the vicinity of Green River Community
College (GRCC). GRCC is attempting to complete the project
before the 2010-2011 school year begins. Due to the need to meet
GRCC deadlines, sfaff brought Resolution Nos. 4616 and 4617
through the Public Works Committee this afternoon and request
concurrence from Finance Committee members.
C. Resooution Na 4617
A3.13.2
A Resolution of the Cify Council of the City of Auburn, Washington;
authorizing the Mayor and City Clerk to grant a utility easement to
Qwest, Inc.
(See Resolution No. 4616, Item V.B, for discussion on this Item.)
D. Resolution No. 4618
A3.16.6 .
A Resolution of the City Council of the City ofAuburn, Washington,
authorizing the Mayor to execute a Cooperative Purchasing
Agreement with the City of Seattle for the purpose of entering into
an Energy Services Contract
Director Heineman reported that Resolution No. 4618 relates to the
Resource Conservation Program with the City of Federal Way to
share a Resource Conservation Manager. The purpose of the
Cooperative Purchasing Agreement with the City of Seattle is to
enable the City of Aubum to utilize their contract with McKinstry
Essention, Inc. (McKinstry) to obtain energy conservation services.
Director Heineman distributed a spreadsheet fram McKinstry
displaying a list of proposed projects fo be completed at City of
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finance Committee Minutes Julv 6, 2010
Auburn facilities. The City anticipates full cost recovery via grants over the next few years and a percentage earned on investments _
as incentive to complete the projects. The proposed projects
include upgrading the HVAC system at City Hall. The contract with
McKinstry also includes a provision to guarantee cost savings for
each project or they will pay the differences. Staff `will be tracking
the program to ensure the City receives the cost savings.
Committee members bciefly discussed the scope of work with
McKinstry, reimbursable costs, and retum on investments.
V. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:18 p.m.
APPROVED THE /P-"DAY OF JULY 2010.
,
ancy 416s, Chair C y Richardson, Deputy ity Clerk
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