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HomeMy WebLinkAbout04-05-2010 CITY OF AUBURN WCITYOF,,W. PUBUC WORKS COMMITTEE April 5, 2010 * VVASHINGTON MINUTES 1. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #1, located on the second floor ofAuburn City Hall, One East Main Street, Auburn, Washington. Committee members present were: Chairman Rich Wagner, Vice-Chair Sue Singer, and Member Bill Peloza. Also present during the meeting were: Mayor Peter B. Lewis, Councilmember John Partridge, Public:Works Director Dennis Dowdy, City EngineerlAssistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Chief of Police Jim Kelly, City Attomey Dan Heid, Project Engineer Leah Dunsdon, Project Engineer Jacob Sweeting, Project Engineer Robert Lee, Project Engineer Ryan Vondrak, Traffic Engineer Pablo Para, ?ransportation Planner/Grants Manger Chris Hankins, Engineering Aide Amber Mund, Financial Planning Manager Karen Jester, Environmental Protection Manager Chris Andersen, Environmental Planner Jennifer Shih, Network Communications Engineer Colin Schmalz, Citizens Nick Perius and Wayne Osborne, and Department Secretary Jennifer Rigsby. II. CONSENT AGENDA A. APPROVAL OF MINUTES Member Peloza requested that the minutes reflect his absence as excused. Referencing page = 8, last paragraph, and page 9, fourth paragraph, Member Peloza asked that two grammatical errors be correcfed. It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee approve the Public Works Committee minutes for date, March 15, 2010, as amended. Motion carried 3-0. B. GRANT PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-383 WITH LANDAU ASSOCIATES FOR ENGINEERING SERVICES ON PROJECT NO. CP0638, 15r" STREET NW CULVERT CROSSING Project Engineer Dunsdon was present. Environmental Protection Manager Andersen discussed the scope and background information for Project No. CP0638 in response to a request form Chairman Wagner. Andersen explained that the project consists of two components, a culvert clean out and side channel enhancement. Andersen discussed the . analysis conducted by the City of the different alternatives for the culvert and said that based in part on input from State regulatory agencies, staff chose to perForm a culvert clean out. The scope of the project includes cleaning the existing culvert and side channel restocation along the south side of 15th Street NW, between Mill Creek and West Valley Highway. Environmental Protection Manager Andersen continued, explaining that the cost of the project has a lot to do with the complexity of the culvert clean out. A large part of the project will be providing access to the culvert for clean out equipment. The restoration portion of the project is along the south side of 1e Sfreet NW and will largely be work, perFormed by hand, to go in and remove invasive species and do additional plantings, but staff does not anticipate an intensive channel dredging operation or the use of a lot of heavy equipment. Page 1 Public Works Committee Minutes April 5, 2010 MINUTES Chairman Wagner asked for the dimensions of#he culvert. Environmental Protection Manager Andersen answered that the culvert is six feet high by eight feet wide and the temporary access ways will probably be 150 feet in length, per side. Chairman Wagner asked how many linear feet are being restored on the south side of 1e Street NW. Project Engineer Dunsdon explained that the restoration is not taking place on the south slope, but rather the ditch that runs west from Mill Creek to West Valley Highway and is approximately 650 lineal feet. Vice-Chair Singer asked staff to discuss the benefits of the project. Environmental Protection Manager Andersen responded, stating that the primary purpose of the project is to improve conveyance and fsh passage and the restoration work is for enhanced fish habitat. Vice-Chair Singer asked if there are salmon currently in the stream. Andersen confirmed that the stream is a fish-bearing stream. Member Peloza asked if the salmon be transported out of the habitat during the project. Andersen answered that the Department of Fish and Wildlife will require a Hydraulic Project Approval (HPA) for the culVert work and measures to protect any fish that are in the stream while the work is occurring will have to be incorporated as part of the project. Andersen discussed some of the protection measures that may be included as conditions of the HPA. Assistant Director/City Engineer Selle stated that the Department of Fish and Wildlife will also dictate the time of year the project can be done to limit the potential impact on fish. Environmental Protection Manager Andersen stated that the restoration planting will include primarily live stakes, following questions asked by Memtier Peloza about vegetation restoration. Project Engineer Dunsdon pointed out that once the project is further along in design, access may not be able #o be provided to both sides of the culvert, following comments by the Committee. Dunsdon stated that the north side of the culvert has wetlands associated with it and staff may determine access is necessary only on one side to do the actual clean out. It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee recommend Council grant permission to enter into Consultant Agreement No. AG-C-383. Motion carried 3-0. • C. GRANT PERMISSION TO ENTER INTO CONSULTANT AGREEMENT NO. AG-C-382 WITH PARAMETRIX INC. FOR ENGINEERING SERVICES ON PROJECT NO. CP0914, F STREET SE AND 4T" STREET SE TRAFFIC SIGNAL PROJECT Project Engineer Sweeting reported that a lot of the design for the project has been completed in=house and the preliminary site layout will be tumed over to the consultant for completion of the electrical signal design portion of the project.. It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee recommend Council grant permission to enter into Consultant Agreement No. AG-C-382. Motion carried 3-0. D. APPROVE AMENDMENT NO. 2 TO CONSULTANT AGREEMENT NO. AG-C-348 WITH ANCHOR QEA LLC FOR PROJECT NO. CP0819, THE MILL CREEK CULVERT AT PEASLEY CANYON ROAD SOUTH REPLACEMENT Page 2 Public Works Committee Minutes April 5. 2010 MINUTES Project Engineer Lee explained to the Committee why the project may exceed the original estimate. Lee stated that there were issues with the permitting requirements that were previously unknown to staff, which the consultant had to address. Lee reported there were also some unanticipated design elements that had to be included, such as guardrail and a little block walf to retain the slope due to the required size of the box culvert. Tfie Committee reviewed the location of the culvert. Lee explained that when traveling west on Peasley Canyon Road from West Valley Highway, the culvert is just past the Park n' Ride lot. There are currently temporary plates over the culvert. Director powdy discussed how water moves through the culvert. It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee recommend Council grant permission to enter into Consultant Agreement No. AG-C-348. Motion carried 3-0. III. ISSUES A. RESOLUTION NO. 4582 SETTING A PUBLIC HEARING FOR RIGHT-OF-WAY VACATION NO. V3-09 FOR KING COUNTY HOUSING AUTHORITY FOR UNOPENED RIGHT-OF-WAY. NEAR 18T" STREET NE BETWEEN I STREET NE AND M STREET NE Engineering Aide Mund explained that Resolution No. 4582 sets a Public Hearing date for Right-of-Way Vacation No. V3-09. Mund stated that the resolution has previously been _ discussed at the Planning and Community Development Committee Meeting. City Attomey Heid explained that templates are commonly used for the resolutions that set the ' Public Hearing for Right-of-Way Vacations and that is why the specific property owners are not named in Resolution No. 4582, in response to questions asked by Member Peloza. Assistant Director/City Engineer Selle stated the property owners are identified in the official petition for the vacation. Chairman Wagner recommended that for future resolutions, the owners be identified in an exhibit attached to the resolution. Member Peloza agreed. The Committee and staff concurred. The Committee and staff also discussed referencing the official petition in the resolution in order to identify the property owners. Vice-Chair Singer asked if the Planning and Community Development Committee had any concems regarding the Right-of-Way Vacation. Chairman Wagner answered that there were no concerns. Director powdy discussed the two Right-of-Way Vacation requests from King County Housing Authority and the process that will be used to negotiate the value of the vacation, following questions Member Peloza asked about the Right-of-Way Vacation Staff Report. Assistant Director/City Engineer Selle stated thaf when the ordinance is presented to the Council following the Public Hearing the recommended value of the right-of-way as negotiateci between the City and King County will be included. Page 3 Public Works Committee Minutes April 5. 2010 MINUTES It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 4582. Motion carried 3-0. B. RESOLUTION NO. 4587 AUTHORIZING THE MAYOR TO EXECUTE A LOCAL AGENCY . : SUPPLEMENTAL AGREEMENT BETWEEN THE GITY OF AUBURN AND WASHINGTON STATE DEPARTMENT OF TRANSPORTATION RELATING TO PROJECT NO. C207A, A STREET NW EXTENSION Assistant City Engineer Gaub explained that the supplemental agreement is to obligate the Federal funds that the City has for the Right-of-Way phase of Project No. C207A; so the Right- of-Way phase may begin including the negotiations and actual acquisition. Gaub reviewed the project map and the location of the parcels from which Right-of-Way remains to be purchased, with the Committee. Chairman Wagner asked how ttie Right-of-Way negotiations with MultiCare will be handled. Gaub answered that because the project is a Federal project, the City will have to followthe ' Federal acquisition process including an appraisal, a review appraisal and then negotiations. Assistant City Engineer Gaub pointed out that the needed portion of the MultiCare property is in a wetland area. The storm facility there will make use ofithe wetland characteristics ofithe area, wfiich will reduce the amount of mitigation that will need to be done at the Auburn Environmental Park (AEP). The Committee and staff discussed the possibility of MultiCare requesting access to A Street in the future. It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee recommend Council adopt Resolution No. 4587. Mation carried 3-0. C. RESOLUTION NO. 4588 AUTHORIZING THE MAYOR TO CAST THE CITY OF fAUBURN VOTE FOR ROB CERQUI OF THE CITY OF FIFE TO SERVE AS A MEMBER OF THE BOARD OF COMMISSIONERS FOR PIERCE TRANSIT FOR A THREE YEAR TERM COMMENCING MAY 1, 2010, AND EXPIRING APRIL 30, 2013 Chairman Wagner stated that Item C is not going forward to Council and removed the item from the agenda. IV. DISCUSSION AND INFORMATION A. RESOLUTION NO. 4584 AUTHORIZING ACCEPTANCE OF A SALMON RECOVERY FUNDING BOARD GRANT IN THE AMOUNT OF $304,103.00 FROM THE WASMINGTON STATE RECREATION AND CONSERVATION OFFICE FOR THE SECOND PHASE OF THE FENSTER LEVEE SETBACK PROJECT Vice-Chair Singer asked if the second phase of the project will preclude any active park space. Mayor Lewis answered the project removes active use but allows for passive use, such as a trail. Mayor Lewis stated the area is a King County Flood.Control District project and acquisition. Mayor Lewis and Vice-Chair Singer discussed trails being able to run along the - setback area, but not through it:--Environmental Protection Manager Andersen explained that Page 4 Public Works Committee Minutes Aqril 5. 2010 MINUTES during firs# phase of the project the original levee along the riverbank was removed and setback. There is now a new levee road that people do use as a trail. Environmental Planner Shih provided the Committee with background information regarding the project. Shih reported that staff has been working very closely with King County to setback the levee to provide additional habitat foc salmon and also additional flood storage capacity. The area is a high priority for the Water Resource Inventory Area 9(WIRA9) because it connects with another natural corridor in King County that has also had a lot of restoration projects along it. All together the area completes a two mile restoration corridor, combining passive recreation and restoration. Environmental Planner Shih reported that the second phase of the project was approved for the full funding request by the Salmon Recovery Funding Board in December 2009. In addition, funding has been set aside by King Conservation District for the project. Staff is also proposing to allocate $35,000.00 in Storm Utility Funds to help meet the grant match requirement because the project will have flood storage benefits. Chairman Wagner asked for further explanation of the flood benefits of the project. Shih responded that the project will open up additionat capacity for flood storage in the area by setting back the levee. Environmental Protection Manager Andersen discussed the 15% grant match required by the grant received from the Salmon Recovery Funding Board. Chairman Wagner stated that he did not want to set a precedent by using Storm Utility Funds for management of the river. Assistant Director/City Engineer Selle discussed the proportional benefit of the project for the Storm Utility. Mayor Lewis discussed the possibilify of obtaining data from King County that would show the storm water capacity relationship with the setback area. Director powdy asked if the project creates a King County levee Right-of-Way. Environmental Protection ManagerAndersen confirmed that there will be a levee Right-of-Way. Director Dowdy discussed how that will benefit flood fighting efforts in the future. The Committee supported the resolution moving forward. B. ORDINANCE N0. 6275 AMENDING SECTION 10.36.270 OF THE AUBURN CITY CODE RELATING TO STOPPING, STANDING, AND PARKING ON PLANTING STRIPS Transportation Planner/Grants Manager Hankins reported that updates to the ordinance have , been made to officially recognize parking conditions that are occurring in some of the neighborhood that have planting strips. Parking in the areas will continue to be allowed unless there is an issue which affects the planting strips' performance standards. Hankins stated there will be no permit for parking required and the performance standards will be enforced on a complaint basis. Chairman Wagner commented that the performance standards and criteria are sensible but there are no sensible enforcement measures. The Committee and staff discussed parking and sight distance at F Street and 7t' Street, in the vicinity Senior Center, following questions asked by Member Peloza. Mayor Lewis stated Engineering staff and the Aubum Police Department are reviewing this situation. Chairman Wagner requested that Ordinance No. 6275 inelude guidance as to when parking - would be restricted for non-compliant use. The Committee and staff discussed various ways to Page 5 Public Worfcs Committee Minutes AQriI 5, 2010 MINUTES restrict parking. Assistant Director/City Engineer Selle stated the residents have been using the area for pa[king for quite some time with very little complaints and he anticipates no dramatic change in use or complaints. Mayor Lewis stafed that his primary concern is the establishment of signs and there being an increase in requests for signs to be installed . throughoutthe Gity. Mayor Lewis asked if there is an alternative to a"No Parking" sign. Assistant Director/City Engineer Selle answered paint on the curb could be used in lieu of a sign, 6ut like signs, includes long=term maintenance responsibilities and could also IeacJ to increased requests throughout the City. Transportation Planner/Grants Manager Hankins will make the requested updates to the ordinance and retum to the Committee for review. C. 2010 ARTERIAL AND COLLECTOR PAVEMENT PRESERVATION PROGRAM Street System Engineer Wickstrom was present. Chairman Wagner commented that there are streefs that need to be rebuilt and maybe funds could be used for the rebuild projects and not just chipseal and patching projects. Assistant Director/City Engineers Selle explained th_at since our current pavement preservation needs far out ways our funding, staff was attempting to utilize a cosf effective means for preventing these proposed streets from turning into more expensive rebuild projects. Selle also stated that consideration of rebuild projects in.this year's program is certainly not excluded and the purpose for coming to the Committee is to get such • policy input towards developing the scope for the 2010 preservation program. Chairman Wagner recommended that key rebuild projects be included in the proposed program. Mayor Lewis and the Committee discussed additional streets that may be considered for inclusion in this year's program. Member Peloza supported including more rebuilds in the program. The Committee and staff discussed the viability of double-chipseal freatments. Mayor Lewis stated that he would review with staff a revised arteriat pavement preservation program scope for this year that considers the rebuilding of some streets. Mayor Lewis also stated that staff would provide the Committee information regarding how rebuild streets may affect the Utility Funds since the scope of rebuild projects, particularly in older parts of the City, often include the replacement and/or upgrading of public underground utilities. D. CAPITAL PROJECT STATUS REPORT Item 9- CP0762 - Les Gove Neighborhood Imarovements - Phase 2& Item 10 - CP0701 - 8"' and R Street Traffic SianaL Member Peloza asked if there is an estimated date for advertisement. Assistant City Engineer Gaub answered that Project No. CP0762 is going out for bid within the next two weeks and Project No. CP0701 in about 3 weeks because some revisions needed to be made to satisfy WSDOT. Item 10 - CP0701 - 8th and R Street Traffic Si4nal: Chairman Wagner asked about community outreach regarding the project, Assistant City Engineer Gaub stated the contractor will distribute an informational flyer with City and contractor contact information just prior to the start of construction. There will also be project signs posted at the construction site-providing project and contact information. Member Peloza asked about traffic control. Assistant Director/City Engineer Selle stated the project is primarily a signal project so there will be limited impact on traffic. Item 26 - CP0915 - Well 1 Improvements: Assistant City Engineer Gaub stated an analysis is being completed-to identify the-issues with the well and potential resolution of these issues., At - - Page 6 Public Works _Committee Minutes Apri15. 2010 MINUTES that time, there will be a refined cost estimate and a discussion on the options, in response to questions asked by Chairman Wagner.regarding the cost estimate listed on the report. Chairman Wagner asked when the analysis will be complete, Utilities Engineer Repp answered that staff is expecting a draft to be complete within the next two weeks. Mernber Peloza asked if Well 6 could be added to the project. Assistant Director/City Engineer Selle answered that Well 6 is not a capital project at this time that would be listed on the report. Member Peloza presented photographs of a location 320th Street where drivers are traveling outside of the roadway, cutting though the mud off ofi the shoulder and asked if something could be done to prevent it. Mayor Lewis suggested painting a fog line along the roadway. Staff will review possible solutions. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjoumed at 4:56 p.m. _ Approved this 19th day of April, 2010. ~`G~~`- • Rich Wagner J nifer ' by Chairman ublic Works Dep m Secrefary , Page 7