HomeMy WebLinkAboutITEM III-C
CITY OF AUBURN
C1TY OF _ * PUBLIC WORKS COMMITTE.E
July 19, 2010
,
~ WAS H I NGTON DRAFT MINUTES
1. CALL TO ORDER.
Chairman Rich Wagnercalled the meeting to order at 3:30 p.m. in Conference Room #1, located on
the second floor of the Aubum City Hall Annex, One East Main Street, Aubum, Washington.
Committee members present were: Chairman Rich Wagner, Vice-Chair Sue Singer, and Member
Bill Peloza. Also present during the meeting were:' Mayor Peter B. Lewis, Councilmember Virginia Haugen, Public Works Director Dennis Dowdy, City Engineer/Assistant Direcfor Dennis Selle,
Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Traffic Engineer Pablo Para,
Engineering Aide Amber Mund, Project Engineer Leah Dunsdon, Storm Drainage Engineer Tim
Carlaw, Water Qualify Coordinator Chris Thom, Office Assistant Heather Mustain, and Department.
Secretary Jennifer Rigsby.
II. CONSENT AGENDA.
A. APPROVAL OF MINUTES
Member Peloza requested that the statement "Member Peloza stated his support for number 4
ofthe Special Conditions...° be revised to read, "Member Peloza asked if there had been any
issues with previous permits."
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee approve
the Public Works Committee minutes for date, July 6, 2010, as amended.
Motion carried 3-0.
B. APPROVE RIGHT-OF-WAY USE PERMIT NO. 10-12 FOR ROTTLES' SIDEWALK SALE
Engineering Aide Mund reported that Rottles Department Store is sponsoring a sidewalk sale
independent of the Aubum Downtown Association. There are no proposed street closures
because the sale will be held in the B Street Plaza and on the sidewalk.
Chairman Wagner asked if the plaza area is City Right-of-Way. Mund confirmed that it is. The
Committee reviewed the vicinity map showing the location at which the sale will be held: Mund
stated there are other merchants that are participating in the sale but Rottels is applying for the _
permit, posting the insurance, and hosting the sale, in response to questions asked by Member
Peloza. Mund said that the City's Risk Management staff was consulted regarding the permit
and the conditions are acceptable. Member Peloza asked which merchants would be participating in the sales event. Engineering
Aide Mund answered Quality Rentals, the Kitsch-en, Kid Sawy, Mercantile Antiques, Ultimate
Hobbies, and the Arcade Building. It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee approve
Right-of-Way Use Permit No. 10-12 for the Rottles' Sidewalk Sale.
Motion carried 3-0.
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Public Works Committee Minutes JuN 19. 2010
DRAFT MINUTES
C. APPROVAL TO INITIATE PROJECT NO. C410A, S 277T" WETLAND MITIGATION
MONITORING (ANNUAL)
Chairman Wagner asked how manyyears remained in the monitoring period. Traffic Engineer ~
Para stated that 2013 is the last year in the moniforing period.
i
Project Engineer Dunsdon stated a consultant was hired to report on the status of the sites
regarding the permit requirements and the consultant reported some deficiencies. Chairman
Wagner askedwhaYwork needs to be done. Dunsdon answered the consultant proposed to do
replanting, install a feriiporary irrigation sysfem, and treatment of the invasive plants. The
improvements are targeted and include 16-foot diameter circles that are double planfed in the
hopes of flling in some areas and reducing the invasive species.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee approve
to initiate Project No. C410A, S. 277th Wetland Mitigation Monitoring (Annual).
Motion carried 3-0.
III. ISSUES
A. ORDINANCE NO. 6319 CREATING A NEW CHAPTER 12.70 TO THE AUBURN CITY CODE,
RELATING Tb STREET PAYBACK AGREEMENTS
Assistant City Engineer Gaub responded to a question asked by Chairman Wagner regarding
8ection 12.70.060 - Application. Gaub stated "applicantn is defined as the privafe property
owner, not necessary the City and Section 12.70.030 - Gity funding, states the City may choose
to participate either in part or in combination with an applicanf and fund an improvement.
Chairman Wagner asked how the cost of collection would be handled ifthe City was unable fo ~
collect a payback fee. Assistant City Engineer Gaub answered the payback agreements are
required to be paid af the issuanee of permits to develop or redevelop the property and the
applicant would hot be able to obtain the permit without paying fhe fees. The utility payback is
handled in the same manner.
It was moved by Vice-Chair Singer, seconded by Member Peloza, that the Committee
recommend Council introduce and adopt Ordinance No. 6319.
Motion carried 3-0.
B. RESOLUTION NO. 4624 AMENDING 8ECTION.F OF THE CITY OF AUBURN FEE
SCHEDULE, TO INCLUDE FEES RELATED TO STREET PAYBACK AGREEMENTS
Assistant City Engineer Gaub stated that the fee schedule has not changed following review by.
the Planning and Community Development and Public Works Committees.
It was moved by Vice-Ghair Singer, seconded.by Member Peloza, that the Committee
, recommend Council introduce and adopt Resolution No. 4624.
Motion carried 3-0.
IV. DISCUSSION AND INFORMATION
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Public Works Committee Minutes Julv 19. 2010
DRAFT MINUTES
A. RESOLUTION NO. 4619 DECLARING CERTAIN ITEMS OF PROPERN AS SURPLUS AND
AUTHORIZING THEIR DISPOSAL
Chairman Wagner asked if the Jifetime of the street sweepers, 6 to 7 years, was accurate.
Director powdy confirmed that is a reasonable lifetime for that equipment.
Member Peloza requested that the vehicle and equipment mileage and/or hours be included in
the agenda bill for review by the Commiftee in the future. Director powdy reported that the City
has recently increased the number of service years for vehicles and the determination to surplus
a vehicle is calculated by not only mileage, but also on cost of maintenance. Assistant
DirectoNCity Engineer Selle stated that staff doesa complete assessment on the vehicles to try
to keep them in service for as long as possible; but when maintenance becomes very intensive,
expensive, and no longer cost effective, they are added to the surplus list. Ghairman Wagner
agreed that miles and hours should be included in the agenda bill for surplus vehicles and
equipment:
B. 2011-2016 TRANSPORTATION IMPROVEMENT PROGRAM UPDATE
Traffic Engineer Para distributed reformatted copies of the Transportation Improvement
Program Summary spreadsheet. Chairman Wagner asked if the totals on the updated
spreadsheet would equal the total amount of the CFP sheets: Para confirmed that was correct.
Chairman Wagner requested a forrriatting change to the spreadsheet, reducing the size of the
font and eliminating the bold type for the total cost that includes the recommended regional
projects, and highlight the total project cost amount, making the entire row of figures more
visible. •
Chairman Wagner explained that this is the first year that the Public Works Commiftee will not
be the action committee for#he Transportation Improvement Program (TIP). The action
committee will now be the Planning and Community Development Commiftee because it was
felt that transportation is closely tied to long-term planning. Chairman Wagner said the Public
Works Committee's primary focus 'would be traffic efficiency. Chairman Wagner discussed. the
addition of page 12, the pie charts showing funding allocation by category and project funding
sources, which is a new addition fo the TIP.
Member Peloza asked if the Save Our Streets (SOS) funds were represented on the pie chart:
Traffic Engineer Para answered that SOS is included in the Roadway Preservation Projects with
the Arterial Patching Program and the Bridge Preservation Program. Chairman Wagner pointed
out that the pie chart figures were six-year totals and that the pie charts could be beneficial
when explaining the allocation oftransportation funds to citizens.
Member Peloza asked if the transportation grants are included with the OPM Committee grants.
Mayor Lewis answered that the OPM Committee is aware of the grants but the grants ,
represented on the pie chart are primarily ongoing transportation grants. Mayor Lewis
explained how the transportation staff works with the OPM Gommittee. '
Traffic Engineer Para answered questions asked by Member Peloza regarding the
Transportation Grant Summary list. Chairman, Wagner requested a Commiftee review of the
grant summary.
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Public Works Committee Minutes Julv 19, 2010
DRAFT MINUTES
Traffic Engineer Para stated that the Planning and Community Development Committee had
previously reviewed the draft TIP and their comments were incorporated into the draft currently
being reviewed.by the Public Works Committee.
Para explained that the primary additions to the TIP are two projects that are funded by grants,
which were currently applied for, and if the City receives the grants, fhe projects must be
included in #he TIP in order to receive the grant funds. In addition, the Auburn Transit Station
Project, which was listed with the City projects, has been re-listed as a Recommended Regional
Projeef because it is a Sound Transit Project.
Member Peloza, referencing TIP #2 - Aubum Way South Comdor Improvements Phase 1,
asked if the restrictions to left turn movements between Dogwood Street and Fir Street are due
to the number of accidents. Traffic Engineer Para confirmed that traffic accidents in the area,
were a factor in the scope of the project. Para stated staff has been working with the
Muckleshoot Indian Tribe and tfie State on the corridor project and a project concept has been
accepted by,both organizations. Mayor Lewis discussed the challenges that staff has faced in
trying to get a project concept accepted.
Chairman Wagner asked about the funding for TIP #86 - Stewart Road Widening. Traffic
Engineer Para stated that the cost listed is from the Pierce County Transportation Imprbvement
Program. Chairman Wagner and Mayor Lewis discussed the possibility of forming a
Transportation Benefit District (TBD) to fund the Stewart Road project.
Member Peloza asked about~the accuracy ofithe amounfi for Redflex funds `represented in the
pie chart on page 12. "Craffic Engineer Para stated that the amount is based on the current
budget levels for the Traffic Calming Program. Mayor Lewis said that he felt the estimates were
still accurate because intersections are being added.
Traffic Engineer Para said that the "other agencies" represented on the pie chart included
FMSIB, the Port of Tacoma and Port of Seattle, and that "other development" funds are
expected development contcibutions, in response to questions from Member Peloza.
Assistant Director/Gity Engineer Selle answered questions asked by Chairman Wagner
regarding the Intersection Improvements category. Traffic Engineer Para pointed out that some
of the corridor projects do include intersection improvements.
Chaicman Wagner commented that the Corridor Level of Service (LOS) is not discussed in the
TIP, showing how mueh a particular project will improve the LOS. Assistant Director/City
Engineer Selle stated that LOS is included in the Comprehensive Transportation Plan, which is
a policy standard that triggers the improvements. The Committee and staff discussed the
possibility of including LOS in the TIP next year.
Traffic Engineer Para stated the TIP will go to Planning and Community Development
Committee on August 9, 2010 for action, to Council on August 16, 2010 to set the Public
Hearing; and to Council for the Public Hearing and adoption on September 7, 2010. Chairman
Wagner asked that if the Committee members would like to add further comment, to notify the
Planning and Community Development Committee.
C. 124th AVENUE SE CORRIDOR IMPROVEMENTS
Traffic Engineer Para provided the Gommittee with a status update on the planning and
coorclination of the work being done to the 124'h Avenue SE Corridor. Para explained that
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Public Works Committee Minutes Julv 19. 2010
DRAFT MINl1TES
following the annexation of the Lea Hill area, staff completed a major update to the
Comprehensive Transportation Plan to determine the projects that needed to be incorporated
into the Capital facilities Plan (CFP) and the Transportatiorr Improvement Program (TIP).
Several ofthe identified projects are related to Green River Community College (GRCC).
As part of a campus improvement project, GRCC was appropriated funds and is completing
improvements on the west side of 124th Avenue SE, between SE 320t" Street and SE 316t'
Street: These improvements are being made in anticipation of a future project, the development
of a new Trades Facility. City staff has coordinated with the college and processed the
improvement plans, ensuring that they were consistent with, the City's corridor plan. The City is
benefiting in that the west side of the corridor will be greatly improved.
Additionally, the Valley Regional Fire Authority (VRFA) is planning to construct a new Fire
Station at the northeast comer of 120 Avenue SE and SE 315th Street. Gity staff coordinated
with their engineers to make sure that their street improvements were consistent with the
corridor plans.
Traffic Engineer Para concluded, stating that staff is continuing to seek grant funding to -
complete the remaining portions of the corridor. Para said that there are some grants for which
these improvements would be a good candidate. Chairman Wagner asked if sfaff requests
letters of support from GRCG when applying for grants. Para answered that staff does ask for
- letters of support; however letters of support are not always accepted, it depends on the grant..
Mayor Lewis commented that for most grant applications related to corridor improvemenfs, staff
obtains letters of support from neighboring cities, businesses and residents.
The Committee and staff discussed current and future challenges with lack of capacity during
normal peak hour traffic.
Chairman Wagner suggested including Committee updates on significant developer corridor
projects, or arterial capacity development, with the Capital Project Status Report.
~ Traffic Engineer Para answered questions asked by Member Peloza regarding the "No Tum on ,
Red" sign at #he intersection of 124'h Avenue SE and SE 320t'' Street. Mayor Lewis stated that
following the complefion of the Fire Station, staff would reevaluate the need for the sign and the
restriction on right tums on red lights.
D. SURFACE WATER MANAGEMENT MANUAL & NPDES - STATUS UPDATE
Utilities Engineer Repp distributed a handout regarding the National Pollutant Discharge
Elimination System (NPDES) Program.
Repp discussed the implementation of NPDES for the development process. Implementation
has included the review of processes, i.e. how new storm permits are created and Stormwater
Site Pla_n reviews, and those reviews lead to the revision of handouts and development of new
handouts to guide different levels of effort. There are handouts for single-family residences and
small projects as well as handouts for more complex pcojects for applicants to use as a guide:
Staff has also developed a flowchart outlining the summary of minimum requiremenfs for
stormwater management. These handouts and the flow chart also help to guide staff intemally
and improve consistency in the processes. Ap handouts are available on request and will be updated and modified as sfaff determines need for improvement.
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Public Works Committee Minutes Julv 19, 2010
DRAFT MINUTES
Utilities Engineer Repp discussed how staff developed the levels 1, 2, and 3 to accommodate
various types of projects with differenf levels of complexity.
Chairman Wagner asked if the stormwater fees are being reviewed in light of the new
' requirements. Repp answered said fees are being reviewed in terms of how particular types of
developments impact the stormwater system. The Committee and staff discussed how to
approach conducting an updated rate study.
Utilities Engineer Repp stated that in addition to the processes being reviewed and handouts
being updated is staff training. Repp reviewed #he types of training staff has attended and the
- staff that has been included in training activities:
Repp answered questions, regarding the Western Washingtori Hydrologic Model Training and
the common model used to train staff, asked by CFiairman Wagner.
Utilities Engineer Repp discussed the work being done with the municipal system. Staff has
completed a large number of inspections of public facilities. Annual inspections of all permitted
private systems are being completed. Staff will also be doing outfall inspections for illicit
discharges. Repp reported that Standard Operating Procedure have been developed for spill
response and investigation of illicit discharges.
Repp reviewed the new stormwater system maintenance and operations standards that have
been adopted for storm facilities and road maintenance. There is a catchbasin inspection and
cleanup program that has been initiated. Storm system inventory work is also in the process of
being completed. -
Repp reviewed the types of training staff has attended and the staff that has been included in ~
training activities regarding the municipal system. Repp also reviewed the information sharing meetings attended by staff. Utilities Engineer Repp spoke about the City's contribution to regional education and public
outreach.
Member Peloza spoke about his recent meetings with the Regional Water Quality Committee
and the Suburban Cities Association caucus group. Peloza asked about moniforing mandates
and if staff had reviewed the report put out by the Puget Sound Stormwater Work Group, 2010
Stormwa#er Monitoring Assessment and Strategy for the Puget Sound Region. Utilities
Engineer Repp responded thaf there are no monitoring requirements in the first cycle of the
NPDES Permits for municipalities to conduct; however, the Department of Ecology has
recommended monitoring similar to the monitoring that is conducted by Phase 1 communities
when the current phase of permits expires in 2012. _
Utilities Engineer Repp discussed stormwater monitoring, how monitoring is currently conducted
and the type of data.that is collected, in responses to questions asked by Chairman Wagner.
Repp sfated that staff would review the 2010 Stormwater Monitoring Assessment and Strategy
for the Puget Sound Region and bring their comments and a summary back to the Committee
for discussion.
The Committee and staff discussed possible opportunities to influence the pending monitoring
regulations.
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Public Works Committee Minutes July 19„ 2010
DRAFT MINUTES
Chairman Wagner presented a short report on the Washington State University Stormwater
, Technical Resource Centerthat is going to be started up in Puyallup. Chairman Wagner is on
the advisory committee and was tasked with asking representatives from western Washington
cities iwo questions: 1) What are your biggest issues with stormwater management and 2) How
could the Stormwater Technical Resource Center best serve your needs? Chairman Wagne'r
reviewed the responses he received with staff and the Committee.
E. CAPITAL PROJECT STATUS REPORT"` (Gaub)
Item No. 13 = CP1 011 - Tacoma Piaeline 5& B Stceet NE Jntertie: Assistant City Engineer
Gaub reported that bids are cuRently being solicited from contractors for the construction work
involved and the PRV vault has been order and should be delivered in approximately 6-8 .
weeks.
Utilities Engineer Repp provided an update of additional emergency water projects. Interties
have been established with the City of Kent and Lakehaven Util'ity District, which are, ,
operational. In addition, there has been a temporary pump ordered for Well 6, which was
. approved by the Mayor.
Chairman Wagner suggested the Committee spend more time discussing maintenance of
critical utility facilities. Utilities Engineer Repp pointed out that there has been a line item
included in the water utility fund capital fund for well maintenance and rehabilitation. The staff
will develop a matrix to help facilitate the discussion.
V. ADJOURNMEiVT
There being no further business to come before the Public Works Committee, the meeting was
adjoumed at 5:11 p.m.
Approved this 2nd day of August, 2010.
Rich Wagner Jennifer Rigsby
Ghairman Public Works Departmenf Secretary
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