HomeMy WebLinkAbout07-19-2010
CITY.OF * *
FBIVANCE COMMITTEE
. ,T
WASHINGTON JULY 19, 2010
6:00 PM, CITY HALL ANNEX
CONFERENCE ROOM 2
MIIVUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order 6:00 p.m. in Conference
Room No. 2 iocated on the second floor of the City Hall Annex located at
_ One East Main Street in Auburn. Chair Backus, Vice Chair Lynn Norman
and Member John Partrid.ge were present:- Present during the meeting
were Mayor Peter B. Lewis, City Attomey Daniel B. Heid, Finance Director
Shelley Coleman, Planning and Development Director Kevin Snyder,
Building Division Manager Rick Hopkins, Public Works Director Dennis
Dowdy, Fire Marshall Jeff Stottlemyre, and City Clerk Danielle Daskam.
II. CONSENT ITEMS
A. Approval of Monutes
1. Minutes of the July 6, 2010 Finance Committee meeting.
Member Partridge moved and Chair Backus seconded to .
approve the July 6, 2010 minutes.
MOTION CARRIED UNANIMOUSLY. 2-0. Vice Chair -
Norman did not vote on approval of the minutes since she
was not in attendance at the July 6t' meeting.
B. Vouchers
1.. Claims
F4.9.5
Claims check numbers 396526 through 396837 in the
amount of .$3,349,431.40 and one wire transfer in the
amount of $572,323.06 and dated July 19, 2010. `
2. Payroll `
F4.9.2 Page 1
Finance Committee Minutes Julv 19, 2010
Payroll check numbers 529326 to 529428 in the amount of
$815,465.99 and electronic deposit transmissions in the
amount of $1,158,034.02 for a grand total of $1,973,500.01
for the pay_period covering July 1 to July 14, 2010.
Committee members.reviewed the vouchers and briefly discussed
voucher numbers 396758, 99, 396528, 396662, 396668, 396630,
and 396720.
Vice Chair Norman moved and Member Partridge seconded to
approve the vouchers.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. ORDINANCES AND RESOLUTIONS
A. Ordinances There was no ordinance for Committee approval.
B. Resolutions
1. Resolufion No. 4618
A3.16.6
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute a Cooperative
Purchasing Agreement with the City of Seattle for the
purpose of entering into an energy services contract
Human Resources and Risk/Property Management Director
Heineman explained that Resolution No. 4618 authorizes
the City to enter into Cooperative Purchasing Agreement
with the City of Seattle in order to utilize the City of Seattle's
contract with McKinstry to obtain energy consecvation
senrices. By entering into the Cooperative Purchasing
Agreement, the City will be able :to fake advantage ofi the
favorable terms of the Seattle/McKinstry agreement.
It was noted that article 6 of the agreement refers to an
additional attachment not included in the agenda packet..
Director Heineman will provide the information separately to
the Committee members.
Vice Chair Norman moved and Member Partridge seconded
to approve Resolution No. 4618.
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Finance Committee Minutes Julv 19, 2010
MOTION CARRIED UNANIMOUSLY. 3-0.
2. Resolution No. 4619
F4.6.1
A Resolution of the City Council of the City of Auburn,
Washington, declaring certain items of property as surplus
and authorizing their disposal
Committee members reviewed the surplus items. Finance
Director Coleman tlistributed additional information on the
mileage for each vehicle and piece of equipment. Mayor
Lewis noted that the age of the vehicle as well as the .
number of operational hours and #he cost of maintenance
determine whether vehicles/equipment are replaced_.
Vice Chair Norman moved and Member Partridge seconded
to approve Resolution No. 4619.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. DISCUSSION ITEMS
A. Auburn IVlunicipal Airport Runway Electrical Improvemen4s
Finance Director Coleman reported that the Auburn Municipal
Airport has:.applied for a federal grant from the Federal Aviation
Administration (FAA) for a new runway edge lighting system. The
project was.originally scheduled for the summer of 2009 when the
taxiway was reconstructed. However, the bid for the project was
finrenty percent more than the engineer's estimate. The FAA would '
not approve and fund the work, and it was "deeided the project
would be re-bid in 2010.
The project was re-bid and bids were opened on June 2, 2010.
The low bidder is Totem Electric with a low bid of $281,301.
The City applied for a federal grant of $350,000 (95%) earlier this
year, and it is anticipated that the grant award from the FAA will be
in mid=August. Additionally, the State awarded a granfi of $8,352
(2.5%) which was accepted by the Council on July 6, 2010. The
City's matching share is 2.5 percent.
The bid award is expected to come before the Council in August
2010.
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Finance Committee Minutes Julv 19, 2010
B. Reso6ution No. 4623
02.1
A Resolution of the City Council of the City of A"ubum, Washington,
authorizing the Mayor and City Clerk to execute the Second
Amendment to the Valley Communications Center Interlocal
Agreement
The Kent Fire Department Regional Fire Authority is a new
Regional Fire Protection Service Authority formed to provide fre
and emergency medical senrices within its jurisdictional boundaries
which include the City of Kent. The City of Kent seeks to enter into
an interlocal agreement with the Kent Fire Departmenf Regional
Fire Authority for the purpose of providing fire and emergency
medical services dispatch via the City of Kent's membeiship in
Valley Communications Center.
Resolution No. 4623 authorizes the execution of the second
amendment to the Valley Communications Center Interlocal
Agreement. _
C. May Monthly Financial Report
Committee members reviewed the May Monthly Financial Report.
Mayor . Lewis stated that the General Fund revenues are still
tracking at or below the 2010 adjusted budget. He expressed
concerns with comments recently made by the King County
Assessor's Office that property values may be devalued even
further impacting the City's ability to levy the same amount of
. property tax collected last year.
D. Ordireance No. 6310
An Ordinance of the City Council' of the City of Aubum,
Washington, amending Sections 15.06.010; 15.07.010; 15.07.020;
15.07.050; 15.07.060; 15.07.080; 15.07.090; 15.07.100; 15.07.160;
15.08A.11; 15.08A.21; 15.32:010; 15.36A.011; 15.36A.031;
15.36A.041; 15.36A.091; 15.38A.021; 15.38A.041; 15.38A.051;
15.40.020; 15.40,030; 15.48.040; 15.48.080; 15.48.110; 15:48.120;
15.48.130; 15.48.140; and repealing Sections 15.07.040;
15.07.070; 15.07. 420; . 15.07.140; 15.07.150; 15.08A.061;
15.36A.021; 15.36A.061; 15.38A.011; 15.40.050; 15.40.060;
15:56.010 of the Auburn City Code relating to buildings and
construction
Committee members reviewed OrdinanceNo. 6310.
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Finance Committee Minutes Julv 19, 2010
Title 15 of the Auburn City Code provides for the adoption by
reference of several building codes, including the Intemational
Codes published by the International Code Council (ICC). The ICC
updates the codes every three years.
Ordinance No. 6310 provides for the adoption by reference of the
2009 International Codes together with fhe adoption of regulations
that are specific to the City of Auburn that are commonly referred to
as "Iocal amendments.° Building staff and Valley Regional Fire
Authority staff have analyzed and incorporated the 2009
- Intemational Codes together with recommended local amendments .
to update Title 15 to eliminate redundant language and improve
efficient enforcement of the codes.
E. Ordinance No. 6317
03.5
An Ordinance of the City Council of the City of Aubum,
Washington, amending Sections 17.09.110, 17.09.120, 17.10.110
and 17.12.040 of the Aubum City Code relating.to time limitation for
approval of plats
Committee members reviewed Ordinance No. 6317.
Director Snyder explained that earlier this year, the State
Legislature enacted Substitute Senate Bill 6544 relating to time
limitations for approyal of plats. The Bill extends the time during
which a preliminary and final plat are valid from five years to seven
- years. Ordinance No. 6317 amends Auburn City Code to reflect
the change. ,
V. ADJOURNMENT
There being no further business to eome before the Committee; the
meeting adjoumed at 6:37 p.m:
APPROVED THE oZ~ DAY OF AUGUST 2010.
KC
, ancy c s, Chair Danielle Daskam, City Clerk `
Page 5