HomeMy WebLinkAboutKPG Inc AG-C-383Exhibit A
SCOPE OF SERVICES
During the term of this AGREEMENT, KPG, INC. (Consultant) shall perform professional
services for the City of Auburn (City) in connection with the following project:
Project CP1005
The South Division Street Promenade Project
A. PROJECT DESCRIPTION/BACKGROUND
The City of Auburn desires to create a promenade/linear open space in the heart of its
downtown while also constructing new infrastructure improvements to set the stage for
redevelopment. The City has been awarded a$3 million grant from the Economic Development
Administration (EDA), which in addition to matching City funds and other fund sources, will
provide for the construction of needed infrastructure and streetscape improvements that will
assist in revitalizing Auburn's Downtown. This project will involve the construction of new
facilities and the replacement of existing facilities along South Division Street between Main
Street and 3rd Street SE/SW. General improvements currently proposed for the project are as
follows:
❑ The project will reconstruct the entire width of South Division Street from Main Street to
the north side of the intersection at 3~d Street SE/SW, a distance of approximately 1000
feet. Existing pavement will be removed and replaced and overlaid with new pavement,
depending upon regrading, material conditions, storm drainage requirements, and
aesthetic improvements.
❑ Urban design components such as circular aesthetic treatments at the intersections of
Main Street, 15f Street SE/SW, and 2"d Street SE/SW will be included. Other urban
design features such as street trees, tree grates, textured decorative pavement and
crossings, street furniture, trash receptacles, and decorative street light poles with
hanging flower baskets, to the City's Standard, will also be included as project
components.
o The existing curb, gutter, and sidewalks will be replaced with new curb, gutter, and
sidewalks. The majority of the project will contain new 10' wide sidewalks with the
exception of the roadway section between Main Street and 2"d Street SE/SW where 20'
sidewalks will be constructed on the west side. Low Impact Development (LID)
techniques, including those using pervious concrete surfaces and localized infiltration
will be explored and some will depend on the geotechnical findings. Curb and sidewalk
bulb outs will be provided at all intersections along with parallel on-street parking.
o Existing street lighting will be replaced with new decorative pedestrian lighting along
South Division Street per the City's Standard. The use of LED lighting or other energy
efficient options will be explored. New street trees and tree grates will be provided at the
appropriate locations and will depend on the lighting, driveway, and utility locations.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 1 of 22
❑ The existing traffic signal system at the intersection of South Division Street and Main
Street will be replaced with a new signal system consisting of decorative mast arms and
poles and a new signal controller cabinet.
❑ Existing storm drainage along 1 St St SW wiil be replaced and upsized as necessary to
meet conveyance requirements. The project will comply with the stormwater
requirements set forth in the City's Surface Water Management Manual (SWMM),
adopted November 2009. In addition, in order to accommodate stormwater
requirements for future development, the project may incorporate addition stormwater
detention/water quality facilities that are above and beyond the requirements in the
SWMM. The requirements,for additional stormwater facilities, if any, will be provided to
the Consultant by the City. LID stormwater management strategies will also be explored
and will be dependent on geotechnical testing results.
❑ Existing sanitary sewer will be replaced and upsized with approximately 2,500 LF of new
8 to 12-inch sewer pipe and where currently non-existent, new sanitary sewer will be
installed. The new system will connect to the existing system along Main Street, 1S`
Street, 2nd 5treet, and 3`d Street.
❑ Existing water lines will be replaced and upsized with approximately 1,000 LF of 12-inch
waterline. The new system will connect to the existing system along Main Street and 1 S'
Street.
❑ Provide trenching for overhead power facilities. Remaining private utility work will be
completed by others.
B. Project AssunnPTIotvs
The following assumptions were made to provide direction to the design:
❑ KPG, Inc. and its subconsultants and work performed by them will be referred to as
"ConsultanY" in this document.
❑ The City of Auburn and its staff will be referred to as "City" in this document.
❑ Design Submittals including drawings and specifications will be provided as described in
the applicable task scopes of work.
❑ The City will print and produce additional copies of all documents as necessary for its
use.
❑ The City shall arrange for access to and make all provisions for the Consultant to enter
upon public and private property as required for the Consultant to perform services
hereunder.
❑ Overhead utilities will be converted to underground. Private utilities will design the
underground facilities and coordinate the location of trench and vaults with the
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 2 of 22
Consultant. The Consultant shall coordinate with the City and Private utilities to locate
the final location of trench and vaults.
❑ The new storm water design will be governed by the City's adopted Surface Water
Management Manual (SWMM), November 2009.
❑ The storm drain system will be repiaced and LID incorporated where possible.
❑ Environmentaf permits and clearances have been completed by the City for this project.
NEPA, SEPA, and Section 106 permitting will not be included in this scope of work.
❑ Major traffic signal modifications will not be required at the intersection of Division Street
and 3rd Street. It is anticipated that signal timing adjustments may be needed at this
intersection and the consultant will assist as needed.
❑ Fiber conduit, boxes, and vaults along South Division St will be incorporated into the
project.
o Roadway and pedestrian lighting will be City's Downtown Street Lighting Standards.
LED lighting or other energy efficient lighting will be modeled and explored for feasibility.
❑ Right-of-Way negotiations and appraisals are not included in this scope of work.
❑ No focused traffic analysis at any intersections will be required for review of future trip
generations from potential new developments.
❑ The Consultant shall prepare all drawings using AutoCAD 2009. Project schedules shall
be prepared using Microsoft Project (version 2007 or earlier), spreadsheets in Microsoft
Excel (version 2007 or earlier), and text documents in Microsoft Word (version 2007 or
earlier).
❑ All plans shall be prepared in accordance with City standards. All plans will be
completed at a 20:1 horizontal scale and a 1:5 vertical scale, unless otherwise approved
by the City. Full-sized final plan sheets will be provided with a 22"x34" boarder printed
on 24" x 36" mylars, and half-sized at 11"x17".
❑ Horizontal datum will be NAD83/91 based upon existing CITY and WSDOT control.
Vertical datum will be NAVD-88 based upon existing CITY benchmarks adjacent to the
site.
❑ The Consultant shall utilize the City's boilerplate 2010 Standard Special Provisions when
preparing the 30%, 60%, 90%, and 100°/o Construction Specifications. The Construction
Specifications shall include Divisions 0 through 9. The Consultant will utilize Word to
track all changes made to the City's boilerplate files.
C. KPG DELIVERABLES
Deliverables prepared by the Consultant are identified at the end of each task in the scope of
work.
D. CITY PROVIDED (TEMS:
The City will provide/prepare the following:
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 3 of 22
❑ AutoCAD tempiates iliustrating City drawing standards for Consultant use.
❑ Clarification of Private Utility agreements including cost responsibilities of City and utilities in
regards to fees and construction cost estimating for underground conversion design and
construction.
❑ City utility coordination will be through the City project manager.
❑ Previously completed studies and reports.
❑ Submittal reviews, comments, and approvals (1 set of comments per submittal).
❑ Mailing and postage for public notices.
❑ Meeting room arrangements.
❑ Preparation of press releases.
❑ Sewer as-builts, including side sewer locations or video of the sewer indicating the location
of side sewers, as available.
❑ Water as-builts, including the location of side services, as available.
❑ Storm water system as-builts for public and adjacent private systems, as available.
❑ Street as-builts, as available.
❑ Information to determine type and size of utility services for future development of parcels
adjacent to the project.
❑ Specifications contract & general special provisions samples.
o Geotechnical evaluation and design information from previous projects in the area.
❑ Right of Entry and/or Temporary Construction Agreements.
❑ Permit fees, if any.
a ROW and lot lines will be provided in AutoCAD 2009 format.
E. DESIGN CRITERIA
WSDOT Publications
a. Washington State Department of Transportation/American Public Works
Association (WSDOT/APWA), Standard Specifications for Road, Bridge and
Municipal Construction, 2010 edition and applicable Amendments.
b. WSDOT/APWA Standard Plans for Roads, Bridge, and Municipal Construction.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 4 of 22
Cify of Auburn Standards
c. Design and Construction Standards (latest edition).
d. City of Auburn 2010 Standard Special Provisions.
e. Drafting Standards.
f. Downtown Sidewalk Standards, where applicable.
g. Surface Water Management Manual (SWMM), November 2009.
Other Publications
h. FHWA and Washington State Department of Transportation, Manual on Uniform
Traffic Control Devices (MUTCD).
i. Washington State Regulations, Accessibility Design for All (ADA).
j. Standard Terms and Conditions for Construction Projects, October 2007 (as
amended December 13, 2007), US Department of Commerce.
F. SCOPE OF WORK
TASK 1- MANAGEMENT / COORDINATION / ADMINISTRATION
1.1 The Consultant will provide continuous project management for the project duration (7
months).
1.2 The Consultant shall prepare monthly progress reports identifying work in progress,
upcoming work elements, and reporting of any delays, problems, or additional
information needs. The monthly progress reports shall be submitted with invoices. The
progress reports shall summarize start, finish, and percent complete for deliverable tasks
during billing period, percent complete of overall project elements, and anticipated
deliverable tasks for the next month. The Consultant shall also summarize in the
monthly progress reports problems encountered and actions taken for their resolution,
potential future delays, and issues/activities requiring City direction. Any elements that
may impact project completion time and cost shall be highlighted. Monthly invoices for
work completed to date shall be submitted to the City. The invoices shall summarize budget,
expenditures and percent expended for deliverable tasks during the billing period, and
percent expended of overall project elements.
1.3 The Consultant shall review available background documents.
1.4 The Consultant shall prepare for and attend weekly coordination/progress meetings with
the City during the project to discuss key issues and track progress (25 meetings). The
Consultant shall prepare a summary of key issues and action items for all meetings.
1.5 The Consultant shall conduct regular project team meetings with internal staff and
subconsultants.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 5 of 22
1.6 The Consultant shall provide internai quality assurance/quality control (QA/QC) reviews
of all work products prior to submittal for City review (Preliminary Design, 30% Design,
60% Design, 90% Design, and Final Design). For all plan submittals, the Consultant
shall attend plan review meetings with the City (4 meetings) and shall summarize all
comments on a plan review comment form.
1.7 The Consultant shall prepare a project schedule and shall update the schedule on a
monthly basis.
Task 1 Deliverables:
■ Monthly progress reports (7 months).
■ Meeting minutes (25).
■ QA/QC review comment and meeting minutes (4).
■ Plan review comment form.
■ Project schedule using Microsoft Projecfs.
Task 1 Assumptions:
■ Design will be Bid Ready by December 2010
TASK 2- SURVEY AND BASE MAPPING
2.1 The Consultant shall perform field surveys within the project limits and prepare 1" = 20'
detailed topographic base maps of each street corridor.
2.2 The Consultant shall field verify the base map for accuracy.
2.3 The Consultant shall coordinate field utility locates for underground utilities, by calling
one-call prior to topographic survey updates for inclusion on the project base maps.
2.4 Potholing to identify potential utility conflicts will be completed as necessary for final
design. An allowance of $10,000 is included for potholing.
2.5 Additional surveying may be included such as at cross streets, alleyways, and/or to
locate potholes.
Task 2 Deliverables:
■ Electronic Base Map showing utility locations, surface features, contours, and City provided
existing right-of-way.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 6 of 22
Task 2 Assumpfions:
■ Basemap will be prepared in AutoCAD Civi13D 2009 using City dratting standards and
KPG's field codes.
■ Right-of-way acquisition will not be required.
■ Existing right-of-way lines and lof lines along South Division St from Main St to 3rd St SE/SW
will be provided by fhe City in AutoCAD format.
TASK 3 - GEOTECHNICAL EXPLORATION
3.1 The Consultant shall coordinate with AMEC to conduct a geotechnical investigation to
determine subgrade preparation requirements; dewatering requirements; and pipe
foundation support, bedding and backfill requirements, pavement section design,
foundation recommendations for signal poles and tuminaires, and soil infiltration rates.
AMEC's scope of work will be as follows:
❑ Field Preparation. Prepare a traffic control plan, and schedule drilling, coring and
excavation subcontractors. Notify the Underground Utility Location Center. Visit the
site to establish exploration locations and meet with utility locaters.
❑ Field Exploration. Drill up to 4 hollow-stem auger borings ranging up to 20 feet deep
within the roadway/right-of-way and install two observation wells, if groundwater is
encountered. AMEC will sample the observation wells twice after installation to
gather groundwater elevation data. Collect soil samples from the borings. Core the
pavement at as many as four additional locations to measure the pavement and
base course thickness. Perfom up to two Pilot Infiltration Tests (PIT) to determine in-
situ infiltration rates. The PITs would be located in gravel parking lots that are within
the City right-of-way. Use signs, cones, or flaggers to route traffic around the work
area.
❑ Geologic Interpretation. Perform laboratory analysis on soil samples collected from
the explorations. Research available geologic maps and nearby exploration logs;
review the laboratory results; prepare boring logs; and prepare a site and exploration
plan. Document groundwater conditions if encountered within the explorations.
o Engineering Analysis. Use projected traffic volumes provided by the City, and
laboratory results to develop pavement sections based on AASHTO pavement
design methods. Use soils information collected from borings to develop foundation
recommendations for signal pole and luminaire foundations, and to interpret
infiltration rates for stormwater infiltration. Infiltration rates will be correlated
according to grain size as described in the SWMM, or they will be based on in-situ
PIT results.
❑ Report Preparation. Prepare a Draft Geotechnical Engineering Report summarizing
findings, and provide recommendations for subgrade preparation, utility excavation
and backfill, asphalt or concrete pavement sections, foundation recommendations for
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 7 of 22
signal poles and luminaires, structural fill, stormwater infiltration design, and
groundwater construction techniques (if applicable). Finalize the report in response
to comments provided by the project team.
Task 3 Deliverables:
■ Traffic Control Plan.
■ Exploration Logs.
■ Pavement Core Logs (up to 4 locations).
■ Fie/d and Laboratory Test Results.
■ Draft Geotechnica/ Engineering Report (5 Paper Copies and 1 e/ectronic copy).
■ Final Geofechnica/ Report (5 Paper Copies and 9 electronic copy).
Task 3 Assumptions:
■ Geotechnica/ Report will guide the feasibility of additional stormwater features proposed by
Brown and Caldwell (see Task 6.4).
■ Potential soil or groundwater contamination zones will be evaluated separately by the City.
■ Construction permifs will be provided by the City.
■ Access to dig within the City right-of-way will be coordinated by the Cify.
TASK 4 - PUBLIC INVOLVEMENT
4.1 The Consultant shall prepare presentation materials (6 display boards) and attend one
(1) community open house meeting to present the project vision and to receive
comments from the Community.
4.2 The Consultant shall prepare presentation materials (6 display boards or power point -
at City's discretion) and attend up to two (2) Council Committee meetings. Materials will
be coordinated with the City to be ready for Committee packet deadlines.
4.3 The Consultant shall attend with the City up to eight (8) one-on-one meetings with
property owners or tenants to identify property owner concerns and develop a design
that addresses those concerns, as requested by the City.
Task 4 Deliverables:
■ Meeting presentation materials including electronic copies of renderings and other drawings.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 8 of 22
■ Documenfation of community open house meeting.
■ Documentation of one-on-one meetings with property owners or tenanfs.
Task 4 Assumptions:
■ Open House venue and meeting announcements will be provided by the Cify.
TASK 5 - UTILITY COORDINATION
5.1 Water: The Consultant shall coordinate with the City to identify the location of the new
water main, fire hydrants, and services within the limits of the project.
5.2 Sanitary Sewer: The Consultant shall coordinate with the City to identify the location of
any proposed sewer main improvements within the limits of the project.
5.3 Other Private Utilities: The Consultant shall coordinate with the City to meet with private
utilities with facilities located within the limits of the project (10 meetings). Coordination
shall include obtaining copies of all available utility maps and attending meetings with
the City and private utilities to discuss the need for relocation, adjustments, or upgrades
of existing utilities impacted by the project. The Consultant shall prepare minutes of all
meetings with utility providers documenting decisions. Pothole locating of buried
existing utilities is included in the fee estimate. Coordination will include the following:
o Determine cost sharing for utility relocations, undergrounding utilities, and required
new utilities.
❑ Determine need for future private utilities.
❑ Determine Private utility corridors.
❑ Determine what private utility work will be included within the bid set and which will
be constructed by private utilities.
Task 5 Deliverables:
■ Improvements to the water main, sanitary sewer system, and impacts to private utilities will
be included the plan submittals (Tasks 8, 9 and 10).
■ Meeting notes from private utility meetings will be prepared and submitted (90 meetings).
Task 5 Assumptions:
■ As-builts of City utilities will be provided by the City, as available.
■ Information and guidance for type and size of new utility services for each parcel adjacent to
fhe project will be provided by the Cify.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 9 of 22
TASK 6- STORM WATER DESIGN
6.1 The Consultant will prepare a Storm water Site Plan (SSP) for the project that outlines
drainage basins, flow rates, and storm water facilities. The SSP will be prepared in
accordance with the City's adopted Surface Water Management Manual (November
2009).
6.2 The Consultant will perform, as part of the SSP, a Qualitative Off-Site Analysis. The
preliminary storm water conveyance system will be sized using the Rational Method as
determined in the SWMM, with the final design incorporation a Santa Barbara Urban
Hydrograph (SBUH) backwater analysis for the conveyance systems within the project
boundaries. Project basin modeling for storm water facility sizing will be based on the
current Western Washington Hydrology Model per the SWMM.
6.3 The Consultant shall coordinate with the City to incorporate additional storm water
facilities in the design as provided by the City, if any.
6.4 The Consultant shall prepare for and attend one (1) meeting with the City's storm water
consultant, Brown and Caldwell, to discuss additional storm water features to be
incorporated into the project.
The Consultant shall incorporate features of the storm water feasibility analysis completed by
Brown and Caldwell into the project, per the recommendation of the City.
Task 6 Deliverables:
■ 3 copies of the Sform water Site P/an and one electronic copy. A Draft or Final SSP will be
provided with each Design submitfal.
■ 1 paper copy and one electronic copy of the Construction SWPPP report to be finalized by
fhe selected contracfor.
■ 1 paper copy and one elecfronic copy of the closeout report
Task 6 Assumptions:
■ As-builfs of City utilifies will be provided by the City.
• Additional stormwater facility requirements will be provided by the City.
• Potential downstream capacity or flooding issues have been identified and eva/uated by the
City.
TASK 7- STREETSCAPE AND URBAN DESIGN
7.1 The Consultant shall develop three (3) streetscape alternatives for the project, which
may include: special pavement treatments, including intersections, street furniture, trash
receptacles, street lighting, specialty lighting, trees and tree grates, LID planter areas,
curb, gutter and sidewalks, bike racks, identity elements, and other urban design
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 10 of 22
features. Street tree locations will be coordinated with utilities to avoid conflicts. The
streetscape aiternatives shall integrate/coordinate the features and design of the City
Hall Plaza project.
7.2 The Consuitant shall develop three (3) concentric aesthetic surface treatment
alternatives at the intersections of Main St, 151 St SE/SW, and 2"d St SE/SW. The design
for the concentric surface treatments shall be no more than 60 foot in radius, taken from
the center of the intersection to the building setback line. The surface treatment
alternatives shall integrate/coordinate the features and design of the City Hall Plaza
project.
7.3 The Consultant shall identify general plant pallets and irrigation standards to accompany
the preferred streetscape alternative.
7.4 The Consultant shall prepare for and attend one (1) meeting with the Consultant of the
City Hall Plaza project for integration of streetscape and urban design.
7.5 The Consultant shall develop two (2) alternative designs for pedestrian wayfinding
kiosks to incorporate into the project.
Task 7 Deliverab/es:
■ 3 Streetscape Alternatives; colored renderings including plan view and visualization. These
can be provided on display board or other mechanism. E/ectronic copies shall be provided
to the City.
■ Plant Identification Memorandum.
■ 3 Alfernative Intersection Concepts - Plan view and visualization of each a/fernative. These
can be provided on disp/ay board or other mechanism. Electronic copies shall also be
provided to the Cify.
■ Coordination with the City Hall Plaza Consultanf
Task 7 Assumptions:
■ City Ha/l P/aza design will be developed enough to coordinate design features in project.
TASK $ - 30% DESIGN
8.1 The Consultant shall prepare 30% complete drawings of the project. In general, these
plans will convey the proposed horizontal locations of improvements but will not include
construction notes, specific construction details, or vertical locations. It is anticipated
that the 30% Plans will include the following:
❑ Cover Sheet (1 sheet)
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 11 of 22
❑ General Sheet - Abbreviations, Legend, Index and Survey Data (1 sheet)
o(not included in 30% submittal)
❑ Typical Roadway Cross Sections (2 sheets)
o showing section widths but may not include pavement surfacing depth and
material call outs
❑ Roadway Details (5 sheets)
o(not included in 30% submiftal)
❑ Site Preparation Plans (1" = 20' / 5 sheets) including the following:
o Limits of Clearing
o Demolition
o Utility removal/relocations and abandonment
❑ Roadway Plans (1" = 20' / 5 sheets) including the following:
o Road Alignment
o Lane width
o Curb location
o Sidewalk replacement location and width
o Curb bulb layout
❑ Intersection Grading Plans (1" = 10' / 3 sheets)
o Division St / Main Street
o Division St / 1 St Street
o Division St /2nd Street
o Graphic horizontal locations of curb alignments and curb ramps.
o Approximate locations of Signal and pedestrian push button poles
o Construction notes and j-box locations will not be shown
❑ Roadway Profile Plans (1" = 20' / 5 sheets)
o(not included in 30% submittal)
❑ Sewer and Water Improvement Plans/Profile (1" = 20' / 7 sheets)
o Water and sewer pipe alignment (approximate offset from road centerline)
o Fire hydrant location
o Sanitary sewer manhole location
o Connection points to existing water and sewer mains
❑ Urban Design Plans (1" = 20' / 5 sheets for street and intersection plans)
o Urban design features and sidewalk layout
o Intersection treatments and layout
o Pedestrian Wayfinding Kiosk locations
❑ Urban Design Details (4 sheets)
o(nof included in 30% submiftal)
❑ Landscape Plans (1" = 20' / 3 sheets)
o Locations of planting areas with call-outs of plant types
o No irrigation plans will be included
o Construction notes will not be provided
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 12 of 22
o(Installation details sheet not inc/uded in 30% submittal)
❑ Irrigation Plans and Detaiis (1" = 20' / 4 sheets)
o(not included in 30% submittal)
❑ Illumination Plans (1" = 20' / 3 sheets)
o Location of illumination poles will be shown
o J-boxes, conduit runs, and wiring will not be shown
❑ Illumination Details (1 Sheet)
o(not included in 30% submittal)
❑ Signal Plans Main Street (1"=20' / 3 Sheets)
o(not included in 30% submittal)
❑ Channelization and Signing Plans (1" = 20' / 3 sheets)
o Lane width, stop bars, and cross walks will be shown detailed station locations
will not be shown.
❑ Utility Trench Plans (1" = 20' / 6 sheets)
o Schematic horizontal alignment of trench.
❑ Utility Details (2 sheets)
o (not included in 30% submittal)
❑ Restoration Details (4 sheets)
o(not induded in 30% submittal)
❑ Temporary Erosion Control Plan (2 Sheets)
o(not included in 30% submittal)
8.2 The Consultant shall evaluate lighting performance within the project limits on Division
Street using the AG132 illumination model that shows lighting levels and uniformity.
8.3 The Consultant shall prepare a preliminary design level cost estimate showing proposed
pay items and method of ineasurement meeting the City Standard Specifications.
Task 8 Deliverables:
■ One (9) %-size unbound, seven (7) %-size bound of the 30% Construction plans.
■ One (1) electronic copy of the AutoCAD files (proposed cad lines)
■ One (1) hard copy, and two (2) electronic version (PDF and Excel) of the 30% Engineer's
Estimafe.
■ One (1) electronic version (Word with all changes tracked) of the 30% Special Provisions in
outline format.
■ lllumination model results.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 13 of 22
■ Conceptual lighting plan.
■ Schematic design showing required Private Utility work.
Task 8 Assumptions
The Specia/ Provisions for the 30% design submitta/ will be in outline format. The City will
provide direction and guidance as to formafting for future submittals.
TASK 9 - 60% DESIGN
9.1 The Consultant shall prepare 60% complete drawings of the project. The 60% submittal
will inciude responses to all comments received from the 30% review. It is anticipated
that the 60% Plans will include the following:
❑ Cover Sheet (1 sheet)
❑ General Sheet - Abbreviations, Legend, Index and Survey Data (1 sheet)
o Project Survey Datum Information
❑ Typical Roadway Cross Sections (2 Sheets)
❑ Roadway Details (5 sheets)
❑ Site Preparation Plans (1" = 20' / 5 sheets) including the following:
o Limits of Clearing
o Demolition
o Utility removal/relocations and abandonment
❑ Roadway Plans (1" = 20' / 5 sheets) including the following:
o Road Alignment
o Lane width
o Curb location
o Sidewalk replacement location and width
o Curb bulb layout
o Storm water facility locations
❑ Intersection Plans (1" = 10' / 3 sheets)
o Division St / Main Street
o Division St / 1 S` Street
o Division St /2"d Street
❑ Roadway Profile Plans (1" = 20' / 5 sheets) including the following:
o Storm water facility locations
o Street profiles
❑ Sewer and Water Improvement Plans/Profile (1" = 20' / 7 sheets)
o Water pipe alignment
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 14 of 22
o Fire hydrant location
o Water service location
o Sanitary sewer manhole replacement location
o Connections to existing water and sewer mains
o Meter Locations
❑ Urban Design Plans (1" = 20' / 5 sheets for street and intersection plans)
o Urban design features and sidewalk layout
o Intersection treatments and layout
o Pedestrian Wayfinding Kiosk locations
❑ Urban Design Details (2 sheets)
o Custom Streetscape details
❑ Landscape Plans and Details (1" = 20' / 3 sheets)
o Locations of planting areas with call-outs of plant types
o No irrigation plans will be included
o Construction notes will not be provided
o Installation details plan
❑ Irrigation Plans and Details (1" = 20' / 4 sheets)
❑ Illumination Plans (1" = 20' / 3 sheets)
o Location of illumination poles
o J-boxes, conduit runs, and wiring
❑ Illumination Details (1 Sheet)
❑ Signal Plans Main Street (1" = 20' / 3 Sheets)
o Signal Plan
o Wiring Plan
o Pole Schedule
o Signal Details
❑ Channelization and Signing Plans (1" = 20' / 3 sheets)
o Lane width, stop bars, and cross walks
o Signing locations
❑ Utility Trench Plans (1" = 20' / 6 sheets)
o Horizontal alignment of trench.
o Vault locations
❑ Utility Details (2 sheets)
❑ Restoration Details (4 sheets)
❑ Temporary Erosion Control Plan (2 Sheets)
o(nof included in 60% submitta!)
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 15 of 22
9.2 The Consultant will calculate quantities and prepare construction cost estimates in
support of the 60% plans.
9.3 The Consultant will prepare 60% specifications draft for review and approval by the City.
Specifications will be based on 2010 WSDOT Standard Specifications, using contract
boilerplate and general special provisions provided by the City. Note not all special
provision sections will be included, e.g. bench specifications.
Task 9 Deliverables:
■ One (1) %-size unbound, seven (7) %-size bound of the 60% Consfruction plans.
■ One (1) electronic copy of the AutoCAD files (proposed cad lines)
■ One (1) hard copy, and two (2) electronic version (PDF and Excel) of the 60% Engineer's
Estimate.
■ One (1) electronic version (Word with all changes tracked) of the 60% Specia! Provisions
and seven (7) hard copies (with all changes fracked).
■ One (1) hard copy with a summary of responses to fhe 30% submitfal.
TASK 1 0- 90% DESIGN
10.1 The Consultant shall prepare 90% complete drawings of the project. The 90% submittal
will include responses to all comments received from the 60% review. It is anticipated
that the 90% Plans will include the following:
❑ Cover Sheet (1 sheet)
a General Sheet - Abbreviations, Legend, Index and Survey Data (1 sheet)
o Project Survey Datum Information
❑ Typical Roadway Cross Sections (2 sheets)
❑ Roadway Details (5 sheets)
❑ Site Preparation Plans (1" = 20' / 5 sheets) including the following:
o Limits of Clearing
o Demolition
o Utility removal/relocations and abandonment
a Roadway Plans (1" = 20' / 5 sheets) including the following:
o Road Alignment
o Lane width
o Curb location
o Sidewalk replacement location and width
o Curb bulb layout
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 16 of 22
o Storm water facility locations
❑ Intersection Plans (1" = 10' /3 sheets)
o Division St / Main Street
o Division St / 1 " Street
o Division St /2nd Street
❑ Roadway Profile Plans (1" = 20' / 5 sheets) including the following:
o Storm water facility locations
o Street profiles
❑ Sewer and Water Improvement Plans (1" = 20' / 7 sheets)
o Water pipe alignment
o Fire hydrant location
o Water service location
o Sanitary sewer manhole replacement location
o Connections to existing water and sewer mains
o Meter Locations
❑ Urban Design Plans (1" = 20' / 5 sheets for street and intersection plans)
o Urban design features and sidewalk layout
o Intersection treatments and layout
o Pedestrian Wayfinding Kiosk locations
❑ Urban Design Details (4 sheets)
o Custom Streetscape Details
o Installation Details
o Landscape Plans and Details (1" = 20' / 3 sheets)
o Locations of planting areas with call-outs of plant types
o No irrigation plans will be included
o Construction notes will not be provided
o Installation details plan
❑ Irrigation Plans and Details (1" = 20' / 4 sheets)
❑ Illumination Plans (1" = 20' / 3 sheets)
o Location of illumination poles
o J-boxes, conduit runs, and wiring
❑ Illumination Details (1 sheet)
❑ Signal Plans Main Street (1" = 20' / 3 sheets)
o Signal Plan
o Wiring Plan
o Pole Schedule
o Signal Details
❑ Channelization and Signing Plans (1" = 20' / 3 sheets)
o Lane width, stop bars, and cross walks
o Signing locations
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 17 of 22
❑ Utility Trench Plans (1" = 20' / 6 sheets)
o Horizontal alignment of trench.
o Vault locations
❑ Utility Details (2 sheets)
❑ Restoration Details (4 sheets)
❑ Temporary Erosion Control Plan (2 sheets)
10.2 The Consultant will calculate quantities and prepare construction cost estimates in
support of the 90% plans.
10.3 The Consultant will prepare 90% specifications draft for review and approval by the City.
Specifications will be based on 2010 WSDOT Standard Specifications, using contract
boilerplate and general special provisions provided by the City.
Task 10 Deliverables:
■ One (1) %-size unbound, seven (7) %-size bound of the 90% Construction plans.
■ One (1) electronic copy of the AufoCAD files (proposed cad lines)
■ One (1) hard copy, and two (2) electronic version (PDF and Excel) of the 90% Engineer's
Estimafe.
■ One (1) electronic version (Word with a!I changes tracked) of the 90% Special Provisions
and seven (7) hard copies (with all changes tracked).
■ One (1) hard copy with a summary of responses to the 60% submittal.
TASK 11 - FINAL DESIGN
11.1 The Consultant will prepare 100% Final Plans for review and approval by the City. The
100% submittal will include all comments received from the 90% review and will be a
complete set of Contract Drawings. The following is the anticipated sheet count for the
Final bid ready design plans submittals:
❑ Cover Sheet (1 sheet)
❑ General Sheet - Abbreviations, Legend, Index and Survey Data (1 sheet)
o Project Survey Datum Information
❑ Typical Roadway Cross Sections (2 sheets)
❑ Roadway Details (5 sheets)
❑ Site Preparation Plans (1" = 20' / 5 sheets) including the following:
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 18 of 22
o Limits of Clearing
o Demolition
o Utility removal/relocations and abandonment
❑ Roadway Plans (1" = 20' / 5 sheets) including the following:
o Road Alignment
o Lane width
o Curb location
o Sidewaik replacement location and width
o Curb bulb layout
o Storm water facility locations
❑ Intersection Plans (1" = 10' / 3 sheets)
o Division St / Main Street
o Division St / 1 St Street
o Division St /2nd Street
❑ Roadway Profile Plans (1" = 20' / 5 sheets) including the following:
o Storm water facility locations
o Street profiles
❑ Sewer and Water Improvement Plans/Profile (1" = 20' / 7 sheets)
o Water pipe alignment
o Fire hydrant location
o Water service location
o Sanitary sewer manhole replacement location
o Connections to existing water and sewer mains
o Meter Locations
❑ Urban Design Plans (1" = 20' / 5 sheets for street and intersection plans)
o Urban design features and sidewalk layout
o Intersection treatments and layout
o Pedestrian Wayfinding Kiosk locations
❑ Urban Design Details (4 sheets)
o Custom Streetscape Details
o Installation Details
❑ Landscape Plans and Details (1" = 20' / 3 sheets)
o Locations of planting areas with call-outs of plant types
o No irrigation plans will be included
o Construction notes will not be provided
o Installation details plan
❑ Irrigation Plans and Details (1" = 20' / 4 sheets)
❑ Illumination Plans (1" = 20' / 3 sheets)
o Location of illumination poles
o J-boxes, conduit runs, and wiring
o Illumination Details (1 Sheet)
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 19 of 22
❑ Signal Plans Main Street (1" = 20' / 3 sheets)
o Signal Plan
o Wiring Plan
o Pole Schedule
o Signal Details
❑ Channelization and Signing Plans (1" = 20' / 3 sheets)
o Lane width, stop bars, and cross walks
o Signing locations
❑ Utility Trench Plans (1" = 20' / 6 sheets)
o Horizontal alignment of trench.
o Vault locations
❑ Utility Details (2 sheets)
❑ Restoration Details (4 sheets)
❑ Temporary Erosion Control Plan (2 sheets)
❑ Business/Property Access and Parking Plan (2 sheets)
11.2 The Consultant will calculate quantities and prepare construction cost estimates in
support of the 100% Final plans.
11.3 The Consultant will prepare 100°/a Final specifications for review and approval by the
City. Specifications will be based on 2010 WSDOT Standard Specifications, using
contract boilerplate and general special provisions provided by the City.
Task 11 Deliverables:
■ One (1) full size sef of original drawings will be in 24 x 36 inch 4 mil mylar copy format,
unbound. Drawing borders will be set for 22 x 34 inch to accommodate half size 11 x 17 inch
drawings. Sealed by an engineer/architect licensed in Washington State as appropriate.
■ One (1) set of Bid Document specifications, unbound hard copy and one electronic copy in
Word format. Sealed by an engineer/architect licensed in Washington Stafe as appropriate.
■ One (1) final cost estimate sealed by an engineer licensed in Washingfon State.
■ One (1) hard copy with a summary of responses to the 90% submiftal.
■ One (1) Engineer's certification sealed by an Engineer licensed in Washington State that the
project was designed per the intent of the Contract and comply wifh all applicable laws.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 20 of 22
TASK 12 - BID PHASE SUPPORT
12.1 The Consultant shall answer questions presented by contractors during the bidding
process, as requested by the City.
12.2 The Consultant shall prepare one (1) bid addendum, if required, and as requested by the
City.
12.3 The Consultant shall prepare contractor award recommendation.
Task 12 Deliverables:
■ Bid Addendum, if required.
■ Award Recommendation.
TASK 13 - CONSTRUCTION SUPPORT
The Consultant shall provide office engineering support services, management and
administration during the construction period not to exceed ten (10) months, as requested by
the City.
13.1 The Consultant shall attend the preconstruction conference and assist the City.
13.2 The Consultant shall attend up to ten (10) construction meetings.
13.3 The Consultant shall attend special inspections and site visits up to ten (20).
13.4 The Consultant shall prepare written and oral responses to Contractor questions regarding
the intent of the contract documents and Contractor RFI's.
13.5 The Consultant shall review shop drawings, samples, test reports, and other data submitted
by the Contractor for compliance with the information required by the contract documents.
The Consultant will assist the City with the review of the Contractor's schedule for contract
compliance.
13.6 The Consultant shall assist the City in preparing change orders as necessary.
13.7 The Consultant shall coordinate with the EDA and City to assure the Construction
documentation satisfies EDA funding requirements.
Task 93 Deliverables:
■ Review of shop drawing submitfals and other related materials.
■ Attendance at Preconstruction Conference.
• On-site weekly Construction Meetings - 90 budgeted.
■ On-site Special Inspections - 20 budgeted.
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 21 of 22
■ Responses to Requests for Information.
■ Shop Drawing/Submittal Review.
■ Coordinafion with EDA to ensure construction documentation satisfies funding requirements
Task 13 Assumptions:
■ City will provide Meeting minutes from construction meetings.
■ Daily construction observation, construction management, and preparation of construction
documentation will be provided by fhe City.
TASK 14 - POST CONSTRUCTION AND PROJECT CLOSEOUT
14.1 The Consultant shall attend one (1) closeout meeting with the City at the completion of
construction to conduct a review of the design and construction and the performance of
the Consultant, the technical quality of the design work, the management and
communication of the project manager and team, and compliance with the schedule and
budget. The review meeting shall result in a summary of "lessons learned" and form a
basis for continuous improvement of both the City and Consultant.
14.2 The Consultant shall provide the City with electronic files of design files, base maps,
plans and other contract documents. All drawings shall be provided in AutoCAD 2009
format.
14.3 The Consultant shall, at the completion of construction, archive all project files. Archives
shall be made available at the request of the City or funding agency for review for a
period of six years following completion of construction.
14.4 The Consultant shall prepare record drawings per City's requirements within sixty (60)
days after all construction and the final inspection has been performed. The City shall
provide inspector's reports and records, as required, and redlined markups of construction
drawings. The City shall provide the original mylar drawings for ConsultanYs use in
preparing record drawings. The Consultant shall prepare both handwritten and electronic
copies. The Consultant shall provide the original mylars with handwritten markups and
digital files (AutoCAD 2009 format) as final Record Drawings.
Task 14 Deliverables:
■ Closeout Meeting
■ Record Drawings (original mylars and electronic files)
■ Archived Project Files
Agreement for Professional Services AG-C-383
The South Division Street Promenade Project
Exhibit A 22 of 22
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EXHIBIT C
FEE SCHEDULE
KPG, INC.
CHARGES: Charges for employees are determined by the hourly rates listed below and
include all costs for direct salary, overhead and profit. Charges for reimbursable expenses are
specified below.
Personnel Labor Rates
Labor Category
Hourly
Rate
Senior Engineer/Urban Designer
$187.03
Project Manager
$162.99
Project Engineer/Urban Designer
$115.64
Designer Engineer/Urban Designer
$99.77
CAD Technician
$83.14
Survey Crew
$134.15
Office Administration
$64.84
Expense Rates
Expense Category
Billing Rate
Mileage*"
$0.485/mile
Outside Photocopies/Printing
Cost
Courier Fees
Cost
Subconsultant Fees
Cost
Materiais and Supplies
Cost
"*Or the current approved IRS rate
Exhibit C
Agreement No. AG-C-383
Page 1 of 1
EXHIBIT D
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number (i.e.: progress payment # 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement # (i.e.: AG-C-383).
• Project number(s) listed (i.e.: CP1005 - The South Division Street Promenade Project).
• CITY'S project manager listed.
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e.: design,
right-of-way, or construction) or task order number.
. Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e.: mileage, reproduction fees (i.e.: printing, copying), communication
fees (i.e.: telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract - total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
. Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e.: a certain task) until we can get an
amendment in place.
. Invoices for previous year are due by January 15`n
• For grant/special funded projects there might be other special information needed.
Consultant Invoices
Agreement No. AG-C-383
Page 1 of 2
City of Auburn
25 West Main
Auburn WA 98001
Attn: Ryan Vondrak (Project Engineer)
Agency Agreement AG-C-383
SAMPLE INVOICE
Invoice 5222
Progress Payment 2
Invoice Date: February 10, 2010
Project Name: The South Division Street
Promenade Project
Project CP1005
Engineering Services performed during the period of: January 2010
SAMPLE ENGINEERING, INC.
Personnel
Hours
Hourl Rate
Amount
Mike Jones, Princi al in Char e
1
$ 125.00
$ 125.00
Carla Maker, Architect
5
$ 72.00
$ 144.00
Joe Smith, Word Processin
10
$ 48.00
$ 480.00
Consultant Personnel Subtotal
$ 749.00
Ex enses see attached documentation
Char es
Multi lier
Amount
Mike Jones, Princi al in Char e
20 miles
x1.1
$ 7.59
Carla Maker, Architect
$ 30.00
x1.1
$ 33.00
Joe Smith, Word Processin
$ 29.00
x1.1
$ 31.90
Consultant Ex enses Subtotal
$ 72.49
Consultant Total:
SUB CONSULTANTS (see attached documentation)
$ 821.49
Subconsultant
Hours
Hourl Rate
Amount
ABC Environmental, Inc., Civil En ineer
10
$
100.00
$
1,000.00
Electrical Consultin , Electrical En ineer
5
$
100.00
500.00
Mechanicai Solutions, Mechanical En ineer
10
$
100.00
MRF
1,000.00
Movin Com an , Movin Consultant
2
$
50.00
100.00
Subconsultant Subtotal
$
2,600.00
Subtotal x 1.1 Multi lier
$
2,860.00
Subconsultant Total: $ 2,860,00
TOTAL DUE THIS INVOICE $ 3,681.49
~rV1Y 1
Amount
Totallnvoiced
%
°/o
Amount
Task
Authorized
Prior Invoiced
This Invoice
To Date
Ex ended
Com leted
Remainin
Original
Contract
$22,000.00
$ 1,025.00
$ 2,681.49
$ 3,706.49
20%
25%
$ 18,293.51
MRF'
2,500.00
0.00
1,000.00
1,0000.00
40%
45%
1,500.00
TOTAL
$ 24,500.00
$ 1,025.00
$ 3,681.49
$ 4,706.49
$ 19,793.51
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1110/10 for Mechanical Engineer task in the amount of
$2,000.00.
Consultant Invoices
Agreement No. AG-C-383
Page 2 of 2
A
CITX OF *
Peter B. Lewis, Mayor
. UBUR:N
~
WASHINGTON 25 West Main Streefi * Auburn WA 98001-4998 * www,puburnwa.gov * 253-931-3000
>
July 8, 2010
3 (
t..l9Y~,'
Jason Fritzler
KPG, !NC
2502 Jefferson Avenue
Tacoma, WA 98402
RE: Agreement No. AG-C-383
Project No_ CP1005, South Division Street Promenade
Contract Execution
Dear Mr. Fritzier:
Enclosed is an executed copy of the above-referenced Agreement. For the City's
tracking and record keeping purposes, please reference AG-C-383 and Project No.
CP1005 on ali correspondence, and related material. This letter serves as your Notice to
Proceed.
As the project manager, i am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-931-3086.
Sincerely,
yan Vondrak, P.E.
Project Engineer
Public Works Department
RV/ad/hb
Enclosure
cc: Dani Daskam, City Clerk
AG-C-383
Project No. CP1005 (File 2.20)
AUBUR.N * MORE THAN YOU IMAGINED
AMENDMENT#1 TO AGREEMENT NO. AG-C-383 BETWEEN
THE CITY OF AUBURN AND KPG, INC
RELATING TO PROJECT NO. CP1005, SOUTH DIVISION STREET PROMENADE
THIS AMENDMENT is made and entered into this /e"---day of`nw"^4i 2011 by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and KPG, Inc (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-383
executed on the 7th day of July 2010.
The changes to the agreement are described as.follows:
1 CONTRACT TERM: The term of the Agreement for Professional Services,is extended to
December 31 2012.
2-SCOPE OF WORK: There is no change in the scope of work.- — — — —
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other previsions of the Agreement between
the parties for AG-C-383 executed on the 7th day,of July 2010 shall remain unchanged, and in
full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
KPG, INC 4U: •
.1111111tAIP
By'/drr:
Aut•. ized signal Peter. =: LOP s, Mayor
ATTEST (Optional): ATTEST LQ ( 40Q tJ
—� Its: —`Danielle E-Daskam;AuburrrCity'Clerk -
Approved as to form (Optional): Appro -d as e form:
/ '
Attorney for(Other Party) D: iel:. Hei. Au. rn -i A ey
Amendment No. 1 for Agreement No.AG-C-383
KPG, Inc
Page 1 of 1
\S-\- \\--Q
CITY OF
AUBURNPeter B. Lewis, Mayor
WASH]IN G I ON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
January 15, 2013
Jason Fritzler
KPG, Inc.
2502 Jefferson Avenue
Tacoma, WA 98402
RE: Agreement for Professional Services, AG-C-383
Project No. CP1005, South Division Street Promenade
Dear Mr. Fritzler:
This letter is to inform you that the above-referenced Agreement for Professional
Services is being closed at this time. Our records indicate that we processed the final
payment for this agreement on November 12, 2012 for invoice #100112 in the amount
of$9,561.10. If you feel that this Agreement for Professional Services should not be
closed, or if there are any outstanding invoices, please inform me by January 29, 2013.
Thank you for your firm's professional services in work related to the South Division
Street Promenade project. If you should have any questions, feel free to give me a call
at 253.931-3086.
Sincerely, '.
/Ryan Vondrak, P.E.
Project Engineer
Department of Public Works
RV/ja/mh
cc: Dani Daskam, City Clerk
AG-C-383
CP1005 File 2.20
AUBURN * MORE THAN YOU IMAGINED 1