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HomeMy WebLinkAboutITEM II-ADOWNTOWN REDEVELOPMENT ~ COMMITTEE June 22, 2010 * ~HIG~"OI MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 4:00 p.m. in Conference Room 1, located on the second floor of One East Main Street, Auburn, WA. Committee Members present were: Chair Lynn Norman, Vice Chair Sue Singer, and Member Nancy Backus. Staff present included: Mayor Pete Lewis, Planning Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Public Works Director Dennis Dowdy, City Engineer Dennis Selle, Assistant City Engineer Ingrid Gaub, Risk Manager Rob Roscoe, Project Engineer Ryan Vondrak, and Administration Support Clerk Tina Kriss. Audience Members present were: Ronnie Roberts and Gail Spurrell II. CONSENT AGENDA A. Meeting Minutes-June 8, 2010 Member Backus moved to approve the consent agenda as amended and Chair Norman concurred. MOTION CARRIED UNANIMOUSLY 2-0 III. ACTION A. Downtown Auburn Sidewalk Guidelines The Downtown Redevelopment Committee has recently discussed revisions to the Downtown Auburn Sidewalk Design Guidelines related to the street and pedestrian lighting desired for the Downtown area. The attached revisions to the "Downtown Auburn Sidewalk Design Guidelines" incorporate the selection of the Committee for a new light standard that serves street and pedestrian functions. Assistant City Engineer Ingrid Gaub referred Committee to page 4, Pedestrian Lighting, to show the tracked changes and lighting that will be used on downtown streets. Ms. Guab referenced page 5, the Cross Section, and the changes to the cross sections as depicted in the drawings. Committee and Ms. Gaub discussed, Pedestrian Crosswalks on page 4, crosswalk and intersection color. Committee and Ms. Gaub determined the thermoplastic crosswalk line would be white and Ms. Gaub would make this change to the standards. Page 1 Downtown Redevelopment Committee Minutes June 22, 2010 Member Backus moved and Vise Chair Singer seconded to approve the Auburn Sidewalk Guidelines as amended. MOTION CARRIED UNANIMOIUSLY 3-0 III. DISCUSSION A. City Hall Plaza Planning Manager Elizabeth Chamberlain provided the Committee with handouts to review the elements of the City Hall Plaza that have been incorporated into the 60% plan set. Ms. Chamberlain provided the Committee a landscape plan and planting layout for the plaza, the following are key elements of the Landscape Plan: • Realignment of the terrace to maximize space on the north side to provide adequate space for the kiosk • Removing the pulpit and widening the staircase to provide an open view of the entrance to City Hall which allows the placement of a water feature, on the right as you face City Hall • Physical water will be located on the right side of the steps with a dry riverbed which will be made out of recycled glass at the base of the terraces • The wheelchair ramp will be remodeled to add landings to make it ADA compliant and additional lighting will be added; the ramp will not be widened • The monument lights will be pushed back into the plaza to the location of the proposed public artwork. Committee discussed the PavementPattern and the following key elements or changes: • Concrete colored pavers would be the material used in the 8 x 8 foot square • Brick colored concrete pavers would be used in the one foot band surrounding the 8 x 8 squares • Standard pavers shall be used to accomplish the approved design while providing lower reasonable cost. Ms. Chamberlain provided Committee a handout with the proposed Site Furniture and a site plan showing the proposed location, the Committee recommended the following key elements or changes: • Committee recommended proposed chair option one, in black, for the lower plaza Page 2 Downtown Redevelopment Committee Minutes June 22, 2010 • Committee recommended proposed table with chair option one, in black, for the lower plaza • Committee recommended proposed bench with back attached and no arms, in black, on the upper plaza • Committee will get back with Ms. Chamberlain to provide comments on the proposed bike racks but suggested only placing one bike rack on the left side of the plaza to the left of the proposed riverbed and to the right of the street tree, below the proposed lavender. Ms. Chamberlain directed Committee to the City Hall Plaza Design site plan to discuss the proposed Si na a location and Committee discussed the following: • The height of the sign with City logo will be approximately 10 feet high with a steel tube perpendicular to a vertical steel tube with City Hall outlined in stainless steel letters. • Committee along with Staff recommended comments to the consultant that signage needs to be visible from all directions. • Committee recommended the addition of up lighting to the sign. • The materials for the sign will be powder coated black steel. • The suggestion from Staff is for the logo to be in our City colors. Ms. Chamberlain directed Committee to the site plans handout, Expanded Plaza, Concept 1 and Concept 2 and the Committee determined they would recommend moving the Kiosk to the expanded plaza area but closer to Division Street. The Committee favored Concept 2. B. DRC Status Matrix Committee did not discuss the DRC Status Matrix at this meeting. IV. INFORMATION Chair Norman confirmed the next meeting would be held on July 13, 2010. V. ADJOURNMENT There being no further business to come before the Downtown Redevelopment Committee, Chair Norman adjourned the meeting at 5:07 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Tina Kriss, Administrative Support Clerk Page 3 C ~ DRAFT DOWNTOWN REDEVELOPMENT COMMITTEE * ~HI~"I July 13, 2010 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 4:00 p.m. in Conference Room 1, located on the second floor of One East Main Street, Auburn, WA. Committee Members present were: Chair Lynn Norman, Vice Chair Sue Singer, and Member Nancy Backus. Staff present included: Planning & Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Assistant City Engineer Ingrid Gaub, City Engineer Dennis Selle, Arts and Events Manager Julie Brewer, Arts Coordinator Maija McKnight, Assistant City Engineer Ingrid Gaub, and Administrative Support Clerk Tina Kriss. Audience Members present were: Gail Spurrell and Ronnie Roberts. II. CONSENT AGENDA A. Meeting Minutes -July 22, 2010 Member Backus moved and Vice Chair Singer seconded to approve the consent agenda items as presented. MOTION CARRIED UNANIMOUSLY 3-0 III. Action A. Grant Permission to advertise for bids for Project No. CP0922, City Hall Plaza Improvement Planning Manager Chamberlain stated staff is asking the Committee to recommend to City Council to grant permission to advertise for bids for Project No. CP0922 -City Hall Plaza Improvement. Ms. Chamberlain stated the changes to the bike rack locations recommended by Committee have been sent to the consultant and are being made at this time. Ms. Chamberlain stated the estimated total cost for this project is $1,979,944 which includes the construction costs for the expanded plaza. Committee stated they are concerned about creating the rivers with pavers due to the installation difficulty with curve lines. Staff stated pavers can be installed but will require more hand work to cut along the curve lines. After discussion Committee and staff agreed to advertise for bid with the current design and if the costs increase substantially due to the installation staff and committee will revisit options. Ms. Chamberlain explained to Committee the City Hall sign is visible from all directions unless you are heading south on Division Street but the consultant is still working on that angle as directed by our comments. Ms. Chamberlain stated to increase the visibility of Page 1 Downtown Redevelopment Committee Minutes July 13, 2010 the sign if driving east on Main Street the consultant added City Hall on the post vertically. It was moved by Member Backus, seconded by Vice Chair Singer, to forward Project No. CP0922, granting permission to advertise for bids, to full City Council for consideration. MOTION CARRIED UNANIMOUSLY 3-0 IV. DISCUSSION A. Review City Hall Plaza Public Art Design Proposal Arts Coordinator Maija McKnight stated on June 7t"Artist Sheila Klein was selected by the Public Art Committee of the Arts Commission as the person to work on the City Hall Plaza Public Art. Ms. McKnight provided a PowerPoint presentation to the Committee to provide background information on Ms. Klein's previous artwork projects and her proposal forthis project. The City requested Ms. Klein design a gateway and monumental artwork that provides the following: • A design that has clear site lines • A design that is crisp and contemporary • A design that is unique to Auburn • A design that meets the lighting requirements of the space Ms. Klein submitted her proposed art design on July 6th, to the Arts Commission. Ms. Klein showed avariety of lightsculptureswhichwould be mounted on 24'tall aluminum pole. Ms. Klein provided visual photos depicting fiber optic art work for two sculptures that would be in the City Hall Plaza. They would have a 3' high finial at the top with the fiber optic sculpture about 8' tall. The base would be made of 2' stainless steel and be custom fabricated and bolted around the pole. There are two locations selected for monumental lights; one is located closer to the staircase and the other location is closer to the end of the terraces. Ms. McKnight stated the location closest to the building was the recommendation by both the Arts Commission and the artist due to the close proximity of the building entrance and the feel of a more formal area. Placing the lights at the interior of the Plaza helps to ensure the lighting on the interior of the plaza is adequate to fulfill the functional lighting but the design has not been formalized and there are many options. The second location would be closer to the exterior of the plaza and is the preference of the consulting team as they felt it would provide more of an informal space. They felt if the light sculpture was placed in a more formal manner it would give a more disconnected feel and choose this location. The consulting team also felt it would blend with the street better if placed at the exterior of the plaza. Committee asked how this design would be adapted to fit Auburn. Ms. McKnight stated the primary inspiration would be the base skirting and the finial hand formed stainless steel interpreted through contemporary eyes. Elements from terracotta designs would be Page 2 incorporated into the metal work at the base of light pole and have an architectural historical feel that is unique to Auburn which is why the Auburn Arts Commission recommended it. The artist would include a contemporary spin with the material and placement. Committee asked if a different color of light can be used and Ms. McKnight stated they can be changed with some redesign. Committee feels the lighting design may be too modern and feels they are unable to visualize the design without a visual picture of the base and finial design which includes the terracotta. Ronnie Roberts asked why the lighting is not being designed in black to match the existing lighting within the City. Staff and Committee stated this piece is part of the overall art design the City wants to integrate and black may not accomplish this. Committee and staff discussed having the placement of the lights closer to the exterior, front and street area to tie into the promenade and appear less formal which would make it more inviting and welcoming. Committee stated they liked the artist and the height of the design. Committee also liked the LED but is not comfortable with the fiber optic design at this point. Committee likes the elements from the terracotta designs incorporated within the metal work but is still unable to fully visualize how the lighting will ultimately be integrated in the design. Committee is concerned about ability to visualize the fiber optic lighting concept and design making it difficult to make a confident decision. Committee requested the artist provide more examples to allow Committee a clearer visual picture of the lighting integrated into the art piece. Committee stated they liked the height and location of the exterior example provided in the PowerPoint closer to the street as shown by the red dots in the PowerPoint. Committee confirmed the height and location can be incorporated into the design. B. DRC Status Matrix Ms. Chamberlain stated she will be meeting with consultants on the promenade design and will be inserting more dates to the matrix within the next two weeks. The Committee had no updates or changes requested for the July 13t", Matrix. V. INFORMATION Committee stated a regular meeting would be scheduled July 27, 2010 unless we need to meet sooner for the art work. VI. ADJOURNMENT There being no further business to come before the Downtown Redevelopment Committee, Chair Norman adjourned the meeting at 5:00 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Tina Kriss, Administration Clerk Page 3 C ~ DRAFT SPECIAL DOWNTOWN REDEVELOPMENT COMMITTEE * ~HIO~"OI July 19, 2010 MINUTES I. CALL TO ORDER Chair Lynn Norman called the meeting to order at 4:02 p.m. in Conference Room 2, located on the second floor of One East Main Street, Auburn, WA. Committee Members present were: Chair Lynn Norman, Vice Chair Sue Singer, and Member Nancy Backus. Staff present included: Planning Director Kevin Snyder, Principal Planner Elizabeth Chamberlain, Arts and Events Manager Julie Brewer, Arts Coordinator Maija McKnight, Assistant City Engineer Ingrid Gaub, and Administration Support Clerk Tina Kriss. Special Guest: Artist Sheila Klein presenting PowerPoint presentation on Plaza Public Art Audience Members present were: Gail Spurell, Ronnie Robberts, Tanya Rottle, Robert Whale, and Lily Hirdler. II. ACTION There were no Action Items forthis agenda. III. DISCUSSION A. Review and Discuss City Hall Plaza Public Art Planning Manager Elizabeth Chamberlain thanked everyone for coming to this meeting and thanked the Committee for holding this special meeting to discuss the City Hall Plaza Public Art. Artist Sheila Klein provided a PowerPoint presentation to the Committee to discuss her previous artwork and the proposal forthe sculptural light pieces she would like to design for the City Hall Plaza. Ms. Klein stated she is intending on creating lighting sculptures that fulfill the functional lighting requirements for the interior of the plaza as well as providing a beautiful art piece. She stated the current design of the City Hall Plaza provides a beautiful landscaping plan which will be enhanced by the sculpture. Ms. Klein proposed the location previously selected by the Committee at the July 13, meeting be changed to the interior location of the plaza or a third choice. After discussion Committee and staff decided to keep the location at the exterior of the plaza. Ms. Klein feels the current design shows the sculptures off the axis grid but feels it would be better to line it up with the grid. Ms. Klein explained fiber optic light is a continuous light with no breaks in the light. Ms. Klein stated the presentation photos are more of a schematic or diagram at the early stages because the project requires a lot of engineering and design which they will begin once a consensus has been made. Page 1 Special Downtown Redevelopment Committee Minutes July 19, 2010 A new version showing a more realistic graphic in the shape of a pendant was presented. The light sculpture would be mounted on 24' tall aluminum pole. A height of 24' for the pole allows enough room for a finial to be placed high enough above grade to protect the lighting. The hollow portion of the sculpture will contain the fiber optic illuminators; the fiber optics will pass through a series rings, a pole and a base. The finial and base will be hand made with historic architectural overtures; Ms. Klein will use some of the design concepts from the Northern Clay Company with a streamlined modern focus for the finial and base. Committee asked if the color would be a warm yellow and Ms. Klein stated yes it would be best to choose something as close to the incandescent lighting which would be the warm yellows. Ms. Klein stated she will be using a continuous fiber optic light source in the sculptures. The illuminators will be powered by an LED source lasting 50,000 hours if left on 24 hours. They require ventilation which will be part of the design. Committee asked if the maintenance of the lighting will be impacted. Ms. Klein stated the maintenance would stay the same since the functional light is consistent with what is currently used by the City and the fiber optic lighting will require minimal maintenance accessible by a bucket truck. Ms. Klein stated the form of the fiber optic used in the sculpture will take the shape of the fixture the City currently uses for the downtown pedestrian/street, which is manufactured by Kim Lighting. Ms. Klein stated the terracotta design is a general civic design and her goal is to transform and merge the terracotta design into a contemporary historic architectural design with terracotta elements. Tanya Rottle, member of the Auburn Arts Commission and Chair of the Public Arts Committee, stated the committees really like Ms. Klein's idea of incorporating old and new into the design of the lighting sculpture and feels it will compliment the designs of the new City Hall Plaza. Ms. Klein stated when the promenade is designed it may look complimentary to place another repeat of these sculptures at the promenade to look like book ends. Committee members gave an individual consensus on Ms. Klein's design which shows the art lighting sculptural pieces in a "bell shaped" pendant. Committee stated they appreciate Ms. Klein's expertise and creativity as shown in her previous art work. Committee likes the scale of the pieces and confirmed location at the exterior of the plaza. IV. ADJOURNMENT There being no further business to come before the Downtown Redevelopment Committee, Chair Norman adjourned the meeting at 3:37 p.m. APPROVED THIS DAY OF Lynn Norman, Chair Tina Kriss, Administrative Support Clerk Page 2