HomeMy WebLinkAboutITEM II-ADOWNTOWN REDEVELOPMENT
~ COMMITTEE
June 22, 2010
* ~HIG~"OI MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 4:00 p.m. in Conference Room 1,
located on the second floor of One East Main Street, Auburn, WA. Committee
Members present were: Chair Lynn Norman, Vice Chair Sue Singer, and Member
Nancy Backus.
Staff present included: Mayor Pete Lewis, Planning Director Kevin Snyder, Planning
Manager Elizabeth Chamberlain, Public Works Director Dennis Dowdy, City
Engineer Dennis Selle, Assistant City Engineer Ingrid Gaub, Risk Manager Rob
Roscoe, Project Engineer Ryan Vondrak, and Administration Support Clerk Tina
Kriss.
Audience Members present were: Ronnie Roberts and Gail Spurrell
II. CONSENT AGENDA
A. Meeting Minutes-June 8, 2010
Member Backus moved to approve the consent agenda as amended and Chair
Norman concurred.
MOTION CARRIED UNANIMOUSLY 2-0
III. ACTION
A. Downtown Auburn Sidewalk Guidelines
The Downtown Redevelopment Committee has recently discussed revisions to
the Downtown Auburn Sidewalk Design Guidelines related to the street and
pedestrian lighting desired for the Downtown area. The attached revisions to the
"Downtown Auburn Sidewalk Design Guidelines" incorporate the selection of the
Committee for a new light standard that serves street and pedestrian functions.
Assistant City Engineer Ingrid Gaub referred Committee to page 4, Pedestrian
Lighting, to show the tracked changes and lighting that will be used on downtown
streets. Ms. Guab referenced page 5, the Cross Section, and the changes to the
cross sections as depicted in the drawings.
Committee and Ms. Gaub discussed, Pedestrian Crosswalks on page 4,
crosswalk and intersection color. Committee and Ms. Gaub determined the
thermoplastic crosswalk line would be white and Ms. Gaub would make this
change to the standards.
Page 1
Downtown Redevelopment Committee Minutes June 22, 2010
Member Backus moved and Vise Chair Singer seconded to approve the Auburn
Sidewalk Guidelines as amended.
MOTION CARRIED UNANIMOIUSLY 3-0
III. DISCUSSION
A. City Hall Plaza
Planning Manager Elizabeth Chamberlain provided the Committee with handouts
to review the elements of the City Hall Plaza that have been incorporated into the
60% plan set.
Ms. Chamberlain provided the Committee a landscape plan and planting layout
for the plaza, the following are key elements of the Landscape Plan:
• Realignment of the terrace to maximize space on the north side to provide
adequate space for the kiosk
• Removing the pulpit and widening the staircase to provide an open view of
the entrance to City Hall which allows the placement of a water feature, on
the right as you face City Hall
• Physical water will be located on the right side of the steps with a dry
riverbed which will be made out of recycled glass at the base of the
terraces
• The wheelchair ramp will be remodeled to add landings to make it ADA
compliant and additional lighting will be added; the ramp will not be
widened
• The monument lights will be pushed back into the plaza to the location of
the proposed public artwork.
Committee discussed the PavementPattern and the following key elements or
changes:
• Concrete colored pavers would be the material used in the 8 x 8 foot
square
• Brick colored concrete pavers would be used in the one foot band
surrounding the 8 x 8 squares
• Standard pavers shall be used to accomplish the approved design while
providing lower reasonable cost.
Ms. Chamberlain provided Committee a handout with the proposed Site Furniture
and a site plan showing the proposed location, the Committee recommended the
following key elements or changes:
• Committee recommended proposed chair option one, in black, for the
lower plaza
Page 2
Downtown Redevelopment Committee Minutes June 22, 2010
• Committee recommended proposed table with chair option one, in black,
for the lower plaza
• Committee recommended proposed bench with back attached and no
arms, in black, on the upper plaza
• Committee will get back with Ms. Chamberlain to provide comments on
the proposed bike racks but suggested only placing one bike rack on the
left side of the plaza to the left of the proposed riverbed and to the right of
the street tree, below the proposed lavender.
Ms. Chamberlain directed Committee to the City Hall Plaza Design site plan to
discuss the proposed Si na a location and Committee discussed the following:
• The height of the sign with City logo will be approximately 10 feet high with
a steel tube perpendicular to a vertical steel tube with City Hall outlined in
stainless steel letters.
• Committee along with Staff recommended comments to the consultant
that signage needs to be visible from all directions.
• Committee recommended the addition of up lighting to the sign.
• The materials for the sign will be powder coated black steel.
• The suggestion from Staff is for the logo to be in our City colors.
Ms. Chamberlain directed Committee to the site plans handout, Expanded Plaza,
Concept 1 and Concept 2 and the Committee determined they would recommend
moving the Kiosk to the expanded plaza area but closer to Division Street. The
Committee favored Concept 2.
B. DRC Status Matrix
Committee did not discuss the DRC Status Matrix at this meeting.
IV. INFORMATION
Chair Norman confirmed the next meeting would be held on July 13, 2010.
V. ADJOURNMENT
There being no further business to come before the Downtown Redevelopment
Committee, Chair Norman adjourned the meeting at 5:07 p.m.
APPROVED THIS DAY OF
Lynn Norman, Chair Tina Kriss, Administrative Support Clerk
Page 3
C ~ DRAFT
DOWNTOWN REDEVELOPMENT
COMMITTEE
* ~HI~"I July 13, 2010
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 4:00 p.m. in Conference Room 1, located
on the second floor of One East Main Street, Auburn, WA. Committee Members present
were: Chair Lynn Norman, Vice Chair Sue Singer, and Member Nancy Backus.
Staff present included: Planning & Development Director Kevin Snyder, Planning Manager
Elizabeth Chamberlain, Assistant City Engineer Ingrid Gaub, City Engineer Dennis Selle,
Arts and Events Manager Julie Brewer, Arts Coordinator Maija McKnight, Assistant City
Engineer Ingrid Gaub, and Administrative Support Clerk Tina Kriss.
Audience Members present were: Gail Spurrell and Ronnie Roberts.
II. CONSENT AGENDA
A. Meeting Minutes -July 22, 2010
Member Backus moved and Vice Chair Singer seconded to approve the consent agenda
items as presented.
MOTION CARRIED UNANIMOUSLY 3-0
III. Action
A. Grant Permission to advertise for bids for Project No. CP0922, City Hall Plaza
Improvement
Planning Manager Chamberlain stated staff is asking the Committee to recommend to
City Council to grant permission to advertise for bids for Project No. CP0922 -City Hall
Plaza Improvement.
Ms. Chamberlain stated the changes to the bike rack locations recommended by
Committee have been sent to the consultant and are being made at this time. Ms.
Chamberlain stated the estimated total cost for this project is $1,979,944 which includes
the construction costs for the expanded plaza.
Committee stated they are concerned about creating the rivers with pavers due to the
installation difficulty with curve lines. Staff stated pavers can be installed but will require
more hand work to cut along the curve lines. After discussion Committee and staff
agreed to advertise for bid with the current design and if the costs increase substantially
due to the installation staff and committee will revisit options.
Ms. Chamberlain explained to Committee the City Hall sign is visible from all directions
unless you are heading south on Division Street but the consultant is still working on that
angle as directed by our comments. Ms. Chamberlain stated to increase the visibility of
Page 1
Downtown Redevelopment Committee Minutes July 13, 2010
the sign if driving east on Main Street the consultant added City Hall on the post
vertically.
It was moved by Member Backus, seconded by Vice Chair Singer, to forward Project No.
CP0922, granting permission to advertise for bids, to full City Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
IV. DISCUSSION
A. Review City Hall Plaza Public Art Design Proposal
Arts Coordinator Maija McKnight stated on June 7t"Artist Sheila Klein was selected by
the Public Art Committee of the Arts Commission as the person to work on the City Hall
Plaza Public Art. Ms. McKnight provided a PowerPoint presentation to the Committee to
provide background information on Ms. Klein's previous artwork projects and her
proposal forthis project.
The City requested Ms. Klein design a gateway and monumental artwork that provides
the following:
• A design that has clear site lines
• A design that is crisp and contemporary
• A design that is unique to Auburn
• A design that meets the lighting requirements of the space
Ms. Klein submitted her proposed art design on July 6th, to the Arts Commission. Ms.
Klein showed avariety of lightsculptureswhichwould be mounted on 24'tall aluminum
pole. Ms. Klein provided visual photos depicting fiber optic art work for two sculptures
that would be in the City Hall Plaza. They would have a 3' high finial at the top with the fiber optic sculpture about 8' tall. The base would be made of 2' stainless steel and be
custom fabricated and bolted around the pole.
There are two locations selected for monumental lights; one is located closer to the
staircase and the other location is closer to the end of the terraces. Ms. McKnight stated
the location closest to the building was the recommendation by both the Arts
Commission and the artist due to the close proximity of the building entrance and the
feel of a more formal area. Placing the lights at the interior of the Plaza helps to ensure
the lighting on the interior of the plaza is adequate to fulfill the functional lighting but the
design has not been formalized and there are many options.
The second location would be closer to the exterior of the plaza and is the preference of
the consulting team as they felt it would provide more of an informal space. They felt if
the light sculpture was placed in a more formal manner it would give a more
disconnected feel and choose this location. The consulting team also felt it would blend
with the street better if placed at the exterior of the plaza.
Committee asked how this design would be adapted to fit Auburn. Ms. McKnight stated
the primary inspiration would be the base skirting and the finial hand formed stainless
steel interpreted through contemporary eyes. Elements from terracotta designs would be
Page 2
incorporated into the metal work at the base of light pole and have an architectural
historical feel that is unique to Auburn which is why the Auburn Arts Commission
recommended it. The artist would include a contemporary spin with the material and
placement.
Committee asked if a different color of light can be used and Ms. McKnight stated they
can be changed with some redesign. Committee feels the lighting design may be too
modern and feels they are unable to visualize the design without a visual picture of the
base and finial design which includes the terracotta.
Ronnie Roberts asked why the lighting is not being designed in black to match the
existing lighting within the City. Staff and Committee stated this piece is part of the
overall art design the City wants to integrate and black may not accomplish this.
Committee and staff discussed having the placement of the lights closer to the exterior, front and street area to tie into the promenade and appear less formal which would make
it more inviting and welcoming.
Committee stated they liked the artist and the height of the design. Committee also liked
the LED but is not comfortable with the fiber optic design at this point. Committee likes
the elements from the terracotta designs incorporated within the metal work but is still
unable to fully visualize how the lighting will ultimately be integrated in the design.
Committee is concerned about ability to visualize the fiber optic lighting concept and
design making it difficult to make a confident decision.
Committee requested the artist provide more examples to allow Committee a clearer visual picture of the lighting integrated into the art piece. Committee stated they liked
the height and location of the exterior example provided in the PowerPoint closer to the
street as shown by the red dots in the PowerPoint. Committee confirmed the height and
location can be incorporated into the design.
B. DRC Status Matrix
Ms. Chamberlain stated she will be meeting with consultants on the promenade design
and will be inserting more dates to the matrix within the next two weeks. The Committee had no updates or changes requested for the July 13t", Matrix.
V. INFORMATION
Committee stated a regular meeting would be scheduled July 27, 2010 unless we need to meet sooner for the art work.
VI. ADJOURNMENT
There being no further business to come before the Downtown Redevelopment
Committee, Chair Norman adjourned the meeting at 5:00 p.m.
APPROVED THIS DAY OF
Lynn Norman, Chair Tina Kriss, Administration Clerk
Page 3
C ~ DRAFT
SPECIAL DOWNTOWN REDEVELOPMENT
COMMITTEE
* ~HIO~"OI
July 19, 2010
MINUTES
I. CALL TO ORDER
Chair Lynn Norman called the meeting to order at 4:02 p.m. in Conference Room 2, located on the second floor of One East Main Street, Auburn, WA. Committee Members present
were: Chair Lynn Norman, Vice Chair Sue Singer, and Member Nancy Backus.
Staff present included: Planning Director Kevin Snyder, Principal Planner Elizabeth
Chamberlain, Arts and Events Manager Julie Brewer, Arts Coordinator Maija McKnight,
Assistant City Engineer Ingrid Gaub, and Administration Support Clerk Tina Kriss.
Special Guest: Artist Sheila Klein presenting PowerPoint presentation on Plaza Public Art
Audience Members present were: Gail Spurell, Ronnie Robberts, Tanya Rottle, Robert Whale, and Lily Hirdler.
II. ACTION
There were no Action Items forthis agenda.
III. DISCUSSION
A. Review and Discuss City Hall Plaza Public Art
Planning Manager Elizabeth Chamberlain thanked everyone for coming to this meeting
and thanked the Committee for holding this special meeting to discuss the City Hall
Plaza Public Art.
Artist Sheila Klein provided a PowerPoint presentation to the Committee to discuss her
previous artwork and the proposal forthe sculptural light pieces she would like to design
for the City Hall Plaza.
Ms. Klein stated she is intending on creating lighting sculptures that fulfill the functional
lighting requirements for the interior of the plaza as well as providing a beautiful art
piece. She stated the current design of the City Hall Plaza provides a beautiful
landscaping plan which will be enhanced by the sculpture. Ms. Klein proposed the
location previously selected by the Committee at the July 13, meeting be changed to the
interior location of the plaza or a third choice. After discussion Committee and staff
decided to keep the location at the exterior of the plaza. Ms. Klein feels the current
design shows the sculptures off the axis grid but feels it would be better to line it up with
the grid.
Ms. Klein explained fiber optic light is a continuous light with no breaks in the light. Ms.
Klein stated the presentation photos are more of a schematic or diagram at the early
stages because the project requires a lot of engineering and design which they will begin
once a consensus has been made.
Page 1
Special Downtown Redevelopment Committee Minutes July 19, 2010
A new version showing a more realistic graphic in the shape of a pendant was
presented. The light sculpture would be mounted on 24' tall aluminum pole. A height of 24' for the pole allows enough room for a finial to be placed high enough above grade to
protect the lighting. The hollow portion of the sculpture will contain the fiber optic
illuminators; the fiber optics will pass through a series rings, a pole and a base. The finial
and base will be hand made with historic architectural overtures; Ms. Klein will use some
of the design concepts from the Northern Clay Company with a streamlined modern
focus for the finial and base.
Committee asked if the color would be a warm yellow and Ms. Klein stated yes it would
be best to choose something as close to the incandescent lighting which would be the
warm yellows. Ms. Klein stated she will be using a continuous fiber optic light source in
the sculptures. The illuminators will be powered by an LED source lasting 50,000 hours if left on 24 hours. They require ventilation which will be part of the design.
Committee asked if the maintenance of the lighting will be impacted. Ms. Klein stated
the maintenance would stay the same since the functional light is consistent with what is
currently used by the City and the fiber optic lighting will require minimal maintenance
accessible by a bucket truck.
Ms. Klein stated the form of the fiber optic used in the sculpture will take the shape of the
fixture the City currently uses for the downtown pedestrian/street, which is manufactured
by Kim Lighting. Ms. Klein stated the terracotta design is a general civic design and her goal is to transform and merge the terracotta design into a contemporary historic
architectural design with terracotta elements.
Tanya Rottle, member of the Auburn Arts Commission and Chair of the Public Arts
Committee, stated the committees really like Ms. Klein's idea of incorporating old and
new into the design of the lighting sculpture and feels it will compliment the designs of
the new City Hall Plaza. Ms. Klein stated when the promenade is designed it may look
complimentary to place another repeat of these sculptures at the promenade to look like
book ends.
Committee members gave an individual consensus on Ms. Klein's design which shows
the art lighting sculptural pieces in a "bell shaped" pendant. Committee stated they
appreciate Ms. Klein's expertise and creativity as shown in her previous art work.
Committee likes the scale of the pieces and confirmed location at the exterior of the
plaza.
IV. ADJOURNMENT
There being no further business to come before the Downtown Redevelopment
Committee, Chair Norman adjourned the meeting at 3:37 p.m.
APPROVED THIS DAY OF
Lynn Norman, Chair Tina Kriss, Administrative Support Clerk
Page 2