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Agenda Subject: Resolution No. 4631 Date: August 2, 2010
Department: Planning and Attachments: Resolution No. 4631, Budget Impact: $0.00 Development Budget Status Sheet, Project Location
Map
Administrative Recommendation: Downtown Redevelopment Committee recommend approval of
Resolution No. 4609 to the City Council, authorizing the Mayor to award Contract 10-24, Project Number
CP0922, City Hall Plaza Improvement Project to the lowest responsible bidder.
Background Summary: The City Council approved Resolution No. 3985 supporting the redevelopment of the City Hall Plaza into
a Town Center Plaza for the area around the intersection of West Main and Division Street, including the
City Hall Plaza, which will provide a public square with improved aesthetics for people to gather. The
Downtown Redevelopment Committee began working with John Nelson, Maul FosterAlongi, to develop a
conceptual plan for the City Hall Plaza renovation and approved the conceptual plan in March 2009.
The City has been working with MAKERS Architecture and Design on the detailed design for the City Hall Plaza Improvement project including the expanded plaza. The project goals are to
identify and fix the
drainage problem, remove and replace in the Committee approved pattern the lower level pavement,
open the view into the plaza, improve lighting, and create an inviting gathering space for the public
through artwork, furniture, and coffee kiosk. With the addition of the expanded plaza, the City will be
creating needed downtown open space for people to gather for current and future residents of downtown.
The estimated total cost for this project is $1,979,944 including the construction cost for the expanded plaza which is funded through Local Revitalization Funding and capital improvement
funds identified for
the City Hall Plaza project. The City Council granted permission to advertise the project which will be
published on August 12t" with a bid opening on August 26t"
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
® Arts Commission COUNCIL COMMITTEES: ®Building ®M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ®Parks
❑ Human Services ❑ Planning & CD ❑ Fire ®Planning ❑ Park Board ❑ Public Works ❑ Legal ❑ Police
❑ Planning Comm. ®Other Downtown ®Public Works ❑ Human Resources
Redevelopment Comm. ❑ Information Services
Action:
Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l
Referred to Until I l
Tabled Until I I
Councilmember: Norman Staff: Snyder
Meeting Date: August 10, 2010 Item Number:
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RESOLUTION N0. 4-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND THE LOWEST
RESPONSIBLE BIDDER FOR PUBLIC WORKS
CONTRACT NUMBER 10-24, PROJECT NUMBER
CP0922, CITY HALL PLAZA IMPROVEMENT PROJECT.
WHEREAS, the City Council of the City of Auburn plans to redevelop the City
Hall Plaza into a Town Center Plaza for the area around the intersection of West Main
and Division Street, including the expanded plaza, which will provide needed downtown
public open space with improved aesthetics for people to gather; and
WHEREAS, a project Bid Opening for the construction of the City Hall Plaza
Improvement Project is scheduled to take place on August 26, 2010; and
WHEREAS, the City of Auburn Public Works Department will assess the bids
received and identify the Lowest Responsible Bidder following the Bid Opening; and
WHEREAS, it is in the public interest for the parties to enter into an agreement
for construction of CP0922, City Hall Plaza Improvement Project, with all expediency to
take advantage of the remaining construction season.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING
COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk are
hereby authorized to review bids, award, and execute an Agreement between the City
of Auburn and the Lowest Responsible Bidder for Project Number CP0922, Public
Resolution No. 4631 August 2, 2010
Page 1 of 2
Works Contract Number 10-24, City Hall Plaza Improvement Project, which agreement
shall conform with the Bid Documents, provided that the bid amount does not exceed
the estimated costs as shown on the budget status sheet, attached hereto as Exhibit A.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. This resolution shall be in full force and effect upon passage and
signatures hereon.
Dated and Signed this day of , 2010.
CITY OF AUBURN
PETER B. LEWIS
MAYO R
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 4631 August 2, 2010
Page 2 of 2
BUDGET STATUS SHEET
Project No: CP0922 Project Title: City Hall Plaza Improvement Project
Project Manager: Elizabeth Chamberlain
Project Initiation Initiation Date: May 3, 2010 ~ Permision to Advertise Date: August 2, 2010
Advertisement Date: August 5, 2010 ~ Contract Award
Award Date: ~ Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2010 2011 Future Years Total
330 Local Revitalization Fund 1,308,944
328 Capital Improvement Fund (2009 carryove
and transferred from Fund 328 to Fund 330,
Budget Amenment #6) 18,000 670,500
Tota I 18, 000 1, 979,444 0 0 0
Estimated Cost (Funds Needed)
Activity Prior Years 2010 2011 Future Years Total
Design Engineering -City Costs 50,000
Design Engineering -Consultant Costs 18,000 412,029
Construction Estimate 1,369,844
Authorizied Contingency (5.2%) 71,071
Construction Engineering -City Costs 50,000
Construction Engineering -Consultant Costs 27,000 Total 18, 000 1, 979, 944 0 0 0
330 Local Revitalization Fund Budget Status
Prior Years 2010 2011 Future Years Total
*330 Funds Budgeted 18,000 (1,979,444) 0 0 1,979,444 330 Funds Needed 0 0
*330 Fund Project Contingency 0 0 0 0 0
330 Funds Required 0 0 0 0
* in the Budget Status Sections indicates Money the City has available.
**ChamberMaxx Storm System included in construction estimate -source from LRF surplus
G:1D.T. Redevelopment Committee12010 Meetings108.10.10 DRC1111.A. Resolution 46311BudgetStatusSheetlxd~ 1
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