HomeMy WebLinkAboutITEM II-GCITY OF
AGENDA BILL APPROVAL FORM
* WASHINGTON
Agenda Subject: Award Contract 10-03 Date: August 9, 2010
Department: Attachments: Budget Status Sheet, Budget Impact: Public Works Map $ 0
Administrative Recommendation:
Public Works Committee approve award of Contract 10-03, Project Number CP1002, 2010 Local Street
Pavement Preservation, to the lowest responsible bidder.
Background Summary:
The 2010 Local Street Pavement Preservation project will rehabilitate deficient pavement on 1.4 miles of local streets in and around the City's downtown area. This rehabilitation will
be accomplished by
replacing damaged concrete panels on 0.9 miles of streets, overlaying 0.3 miles of streets, and
reconstructing the pavement on 0.1 miles of streets. This project is funded by the 103 (Local Street
Preservation) Fund.
The overlay on L St NE between 1St St NE to 3rd St NE has been deferred due pending sewer work that is
scheduled to take place on this street in early 2011 as part of Project CP0921, 2009-2010 Sewer Repair
and Replacement Project.
This project will also replace the damaged concrete panels on 1St St NE between Auburn Way N and
Auburn Ave (0.1 miles) as part of this years arterial and collector pavement preservation program. This
portion of the project will be funded by the 105 (Arterial/Collector Street Preservation) Fund.
The attached map shows all the streets that will be rehabilitated as part of this project.
This project will also replace undersized water and storm drainage lines on 3rd St NE between K St NE
and M St NE. This work will be funded by the 430 (Water) fund and the 432 (Storm) fund, respectively.
Because the bid opening was held on August 10, 2010, there was not adequate time for staff to complete
the bid verification prior to development of the committee agenda packet. A revised agenda bill
specifying the contractor and contract amount will be distributed to the Committee and City Council at
their meetings scheduled for August 16, 2010.
Updated information regarding budget status will be presented with the revised agenda bill.
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Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning
❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l
Referred to Until I l
Tabled Until I I
Councilmember: Wa ner Staff: Dowd
Meetin Date:: Au ust 16, 2010 Item Number:
k t + •1~
BUDGET STATUS SHEET
Project No: CP1002 Project Title: 2010 Local Street Pavement Preservation
Project Manager: Seth Wickstrom
Project Initiation
Initiation Date: _December 2010 ~ Permision to Advertise Date: June 28, 2010
Advertisement Date: _July 27, 2010 ~ Contract Award Award Date: ~ Change Order Approval
Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Funding Prior Years 2009 2010 Future Years Total
103 Fund -Local Street Preservation (Funds budgeted in 2010) 1,500,000 1,500,000
103 Fund -Local Street Preservation (Carry-Forward from the 2009 budget) 703,800 703,800
105 Fund - ArteriallCollector Street Preservation Fund
(A portion of the 2010 budget to improvement the pavement on 1st St SW from 230,000 230,000 Auburn Way N to Auburn Ave)
430 Fund -Water (from the 2010 Repair and Replacement budget, Annual Distribution budget, and 513,000 513,000
Street Improvement budget)
432 Fund -Storm (from the 2010 Street Improvement budget) 618,000 618,000
Total 0 0 3,564,800 0 3,564,800
Estimated Cost (Funds Needed)
Activity Prior Years 2009 2010 Future Years Total
2010 SOS Administration Budget 112,200 112,200
CP0901 - 2009 Local Street Pavement Preservation (To 245,875 245,875 overlay 22nd St NE between M St NE and 0 PI NE)
CP0731 - 2007 Sewer Repair and Replacement Project 110,000 110,000
(To overlay 22nd St NE between 0 PI NE and Riverview Dr) CP0762 -Les Gove Neighborhood Improvement Project Phase 2 395,700 395,700
(for street improvements only) CP0904 - 2009 Sidewalk Repair Project (for 38,019 38,019
wheelchair ramps replacements as part of the 2009 SOS Program)
3rd St SW (from G St SW to E St SW) Street, Waterline and Storm 623,203 623,203 Improvements
Design Cost for 2011 SOS Program 25,000 25,000
CP1002 - 2010 Local Street Pavement Preservation Design Engineer -City Costs* 1,000 1,000
Construction Estimate 1,361,718 1,361,718
Project Contigency (5%) 68,086 68,086
Construction Engineering -City Costs* 3,000 3,000 CP1002 Subtotal 1, 433, 804 1, 433, 804
Total 0 0 2,983,800 0 2,983,800 * City staff costs are charged against the Engineering Budget and not the Project Budget, and are not shown here.
103 Local Street Preservation Budget Status Prior Years 2009 2010 Future Years Total
**103 Funds Budgeted 0 0 (2,203,800) 0 (2,203,800)
103 Funds Needed 0 0 2,203,800 0 2,203,800
**103 Fund Project Contingency 0 0 0 0 0 103 Funds Required 0 0 0 0 0
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BUDGET STATUS SHEET
Project No: CP1002 Project Title: 2010 Local Street Pavement Preservation
Project Manager: Seth Wickstrom
105 Arterial and Collector Preservation Budget Status Prior Years 2009 2010 Future Years Total
**105 Funds Budgeted 0 0 (230,000) 0 (230,000)
105 Funds Needed 0 0 230,000 0 230,000
**105 Fund Project Contingency 0 0 0 0 0 105 Funds Required 0 0 0 0 0
430 Water Budget Status
Prior Years 2009 2010 Future Years Total **430 Funds Budgeted 0 0 (513,000) 0 (513,000)
430 Funds Needed 0 0 400,000 0 400,000
**43o Fund Project Contingency 0 0 (113,000) 0 (113,000)
430 Funds Required 0 0 0 0 0
432 Storm Budget Status
Prior Years 2009 2010 Future Years Total
**432 Funds Budgeted 0 0 (618,000) 0 (618,000) 432 Funds Needed 0 0 150,000 0 150,000
**432 Fund Project Contingency 0 0 (468,000) 0 (468,000)
432 Funds Required 0 0 0 0 0
in the Budget Status Sections indicates Money the City has available.
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