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Home My WebLink AboutITEM III-ACITY OF AGENDA BILL APPROVAL FORM * WASHINGTON Agenda Subject: Resolution 4634 Date: August 9, 2010 Department: Attachments: Resolution 4634, Budget Impact: Public Works Bud et Status Sheet, & Map $ 0.00 Administrative Recommendation: City Council introduce and adopt Resolution No. 4634, authorizing the Mayor to award Contract 10-19, Project Number CP0914, FStreet SE / 4t" Street SE Signal to the lowest responsible bidder. Background Summary: The purpose of the project is to construct a new traffic signal at the intersection of F Street SE and 4th Street SE. Accident history, traffic volumes and pedestrian usage warrant the conversion of this intersection from a 4-way stop to a traffic signal. The signal will also provide essential intersection control during the closure of M Street SE for the M Street SE Grade Separation Project. The bid opening was held on August 12, 2010, which did not allow enough time for staff to complete the bid verification prior to the Public Works Committee and City Council packet development. Resolution 4634 would grant the Mayor the authority to award and execute the construction contract to the lowest responsible bidder and avoid delaying the construction start date by 3 weeks due to the Labor Day holiday. The estimated total cost for this project is $396,700, which is entirely funded by a Federal Highway Safety Improvement Grant. W0816-9 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ®Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ®Legal ❑ Police ❑ Planning Comm. ❑ Other ®Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing I l Referred to Until I l Tabled Until I I Councilmember: Wagner Staff: Dowdy Meeting Date:: August 16, 2010 Item Number: k t + •1~ RESOLUTION N0. 4- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO AWARD AND EXECUTE AN AGREEMENT WITH THE LOVVEST RESPONSIBLE BIDDER FOR CONSTRUCTION OF PUBLIC WORKS CONTRACT NUMBER 10-19 FOR PROJECT CP0914, F STREET SE l 4TH STREET SE SIGNAL WHEREAS, the City Council of the City of Auburn has approved a project to design and construct a traffic signal at the intersection of F Street SE and 4t" Street SE funded by a Federal Highway Safety Improvement Grant; and WHEREAS, a project Bid Opening for the construction of the traffic signal took place on August 12, 2010 which did not allow enough time for staff to complete bid verification prior to the City Council meeting; and WHEREAS, waiting to award the construction contract until the next regularly scheduled meeting would result in a three week delay of the construction start date; and WHEREAS, the City of Auburn Public Works Department will assess the bids received and identify the Lowest Responsible Bidder; and Resolution No. 4634 August 4, 2010 Page 1 of 3 WHEREAS, it is in the public interest to award and execute public works construction contract 10-19, with all expediency to take advantage of the remaining construction season. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor of the City of Auburn is hereby authorized to review bids, award, and execute an Agreement between the City of Auburn and the Lowest Responsible Bidder for Project Number CP0914, Public Works Contract Number 10- 19, FStreet SE / 4t" Street SE Traffic, which agreement shall conform with the Bid Documents, provided that the bid amount does not exceed the project budget. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this day of , 2010. CITY OF AUBURN PETER B. LEWIS MAYOR Resolution No. 4634 August 4, 2010 Page 2 of 3 ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Daniel B. Heid, City Attorney Resolution No. 4634 August 4, 2010 Page 3 of 3 BUDGET STATUS SHEET Project No: CP0914 Project Title: FStreet SE / 4th Street SE Traffic Signal Improvements Project Manager: Jacob Sweeting 0 Project Initiation Initiation Date: September 8, 2009 ~ Award Date: August 4, 2010 Advertisement Date: July 22, 2010 ~ Consultant Contract Award Date: ~ Change Order Approval Contract Final Acceptance The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Funding Prior Years 2010 2011 Future Years Total 102 Fund -Federal Grant** 4,200 392,500 396,700 Total 4,200 392,500 0 0 396,700 Estimated Cost (Funds Needed) Activity Prior Years 2010 2011 Future Years Total Design Engineering -City Costs 4,200 20,800 25,000 Design Engineering -Consultant Costs 35,000 35,000 Construction Estimate 315,450 315,450 Construction Contingency (5%) 15,750 15,750 Construction Engineering -City Costs 5,000 5,000 Other - (WSDOT -Design Engineering) 500 500 Total 4,200 392,500 0 0 396,700 102 Arterial Street Budget Status Prior Years 2010 2011 Future Years Total *102 Funds Budgeted (4,200) (392,500) 0 0 (396,700) 102 Funds Needed 4,200 392,500 0 0 396,700 *102 Fund Project Contingency 0 0 0 0 0 102 Funds Required 0 0 0 0 0 * in the Budget Status Sections indicates Money the City has available. Will be included in a future budget amendment. W0816-9 B 1 of 1 2 \ AIRPORT ~ z Q 1 TH ST NE w ~ z ~ ~ ~ m ~ ~ ~ o ~ o ~ J~ ~ ~ ~ ~ J 8TH ~ ST NE J~ FULMER Q" FIELD CITY PARK 3th ST NW ~ AUBURN ~ ~ 2nd ST NW z NIGI1 ~ z SCHOOL W ~ ~ U st ST NWo 1st ST NE z AIN ST. z E, MAIN ST ~ w ~ ~ _ ~ 1st S SE ~ ~ 2nd ST SE Q p 2nd ST E ui 4t T SE ~ w 5th ST STATE h I,~, w ~8 O 6th ST SE N ~ (n 7th ST SE m ~ > ~ 8th ST S ~J,J Q ~ E LES G GOVE PARK ~ G cn U ~ YMCA C ~ GSA 12TH ST 9 E G PARK ~ WQQ ~z~ ~ ~ CITY OF AUBURN EXhlblt 1 CITY OF F STREET SE / 4TH STREET SE TRAFFIC SIGNAL IMPROVEMENTS , WASHINGTON Vicinity M a p W0816 - 9C SCALE: I"=114 MILE