HomeMy WebLinkAboutITEM IV-BCITY OF
AGENDA BILL APPROVAL FORM
* WASHINGTON
Agenda Subject: Date:
Resolution No. 4635: Agreement for Consulting Services with the August 10, 2010 Washington State University for the Integrated Design Experience (IDeX)
Pro~ect
Department: Attachments: Resolution No. 4635 Budget Impact: $95,000
Planning & Development (Stormwater Utility Fund)
Administrative Recommendation:
Review and discuss Resolution No. 4635
Background Summary:
In 2006, the City of Auburn City Council approved the rezoning of approximately 130 acres west of the
Interurban Trail and on both sides of West Main Street to Environmental Park District. This District is
intended to support the development of medical, biotech and "green" technologies including energy
conservation, engineering, water quality and similar uses within the City. In addition, the District promotes
the incorporation of sustainable design and green building practices (e.g. Leadership in Energy and
Environmental Design [LEED] and built green certified buildings). Beginning in 2009 and carrying onto the present, the Planning and Community Development and Public Works Committees
have discussed with
staff the need to update the City's planning documents in order to create a detailed engineering,
architectural and biological plan for sustainable development in the District to further create the
environment necessary to economically attract "green" businesses to the District ,thereby enhancing
property values and generating new high value green jobs in the District.
Recently, City staff, with the assistance of Councilmember Wagner, talked with the Washington State University (WSU) Institute for Sustainable Design on the potential opportunity to
collaborate with the
Institute to assist in the aforementioned update effort. The WSU Institute for Sustainable Design is
focused on responding to the challenge of creating a sustainable future through education, the
development of new knowledge, interaction across disciplines and outreach. Through these
conversations, it became apparent that the City's desire to update its plans for the District closely match
WSU's mission and that both parties could mutually benefit from working together. This collaborative
effort referred to IDeX or Integrated Design Experience would join approximately 20 senior level students representing different fields of study to develop sustainable solutions for
the specific "built environment"
characteristics of the Environmental Park District.
An agreement for consulting services between the City of Auburn and Washington State University has
been prepared and is attached for Committee approval. Dr. Michael Wolcott, Director of the WSU Institute
for Sustainable Design would act as project manager for the provision of consulting services and oversee
the work efforts of the WSU student researchers, Councilmember Wagner would be the City Council liaison and Kevin Snyder, AICP, Planning and Development Director, would manage the consulting
services agreement and coordinate resources and City staff input, as needed, for the project. The total
cost of the consulting services agreement is $95,000. The cost of the project will be funded by the City's
Stormwater Utility Fund.
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Agenda Subject: Resolution No. 4635: Agreement for Consulting Date: August 10, 2010
Services with the Washington State University for the Integrated Design Experience (IDeX) Project
The public benefits of the IDeX project will be to provide the City with innovative approaches to
stormwater management in the Environmental Park District, as well as concepts and recommendations
for integrating land use and zoning, transportation, landscape architecture and green building and design
into the development and redevelopment of the District. The Council's vision for the District will be
informed and potentially refined by new, emerging and inventive approaches to managing and regulating the effects of the built environment in the District. The Institute's efforts are
anticipated to form the basis
for a substantive update of the City's current land use, environmental and engineering standards and
policies for the Environmental Park District. In addition, the lessons learned through the IDeX project's
focus on the Environmental Park District will be evaluated for their potential applicability to other parts of
the City or perhaps the entire City.
The Finance Committee reviewed and discussed a draft agreement for consulting services at its August 2, 2010 regular meeting. The Finance Committee is scheduled to take action on Resolution
No. 4635 at
its August 16, 2010 regular meeting. The Public Works Committee reviewed and discussed a draft
agreement for consulting services at its August 2, 2010 regular meeting. The Auburn City Council is
currently scheduled to consider Resolution No. 4635 at its regular August 16, 2010 meeting.
Reviewed by Council & Committees: Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&0 ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv. ®Finance ❑ Parks
❑ Human Services ❑ Planning & CD ❑ Fire ®Planning ❑ Park Board ❑Public Works ®Legal ❑ Police
❑ Planning Comm. ❑ Other ®Public Works ®Human Resources
❑ Information Services
Action: Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing I l
Referred to Until I l Tabled Until I I
Councilmember: Backus Staff: Snyder
Meeting Date: August 16, 2010 Item Number:
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RESOLUTION N0.4_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN AGREEMENT
BETWEEN THE CITY OF AUBURN AND WASHINGTON
STATE UNIVERSITY FOR CONSULTING SERVICES
WHEREAS, the City owns certain real property within City limits known
as the Auburn Environmental Park District; and
WHEREAS, the City desires to develop this property so as to attract
"green" businesses which would enhance the value of the current properties
while also increasing the number of high value green jobs in the area; and
WHEREAS, the Washington State University Institute for Sustainable
Design can assist in the updating of the City's planning documents.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute an Agreement between the City of Auburn
and Washington State University which agreement shall be in substantial
conformity with the Agreement a copy of which is attached hereto, marked as
Exhibit "A" and incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Resolution No. 4635 August 6, 2010
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Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this day of , 2010.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City Attorney
Resolution No. 4635 August 6, 2010
Page 2 of 2
Exhibit "A"
CITY OF AUBURN AGREEMENT
FOR CONSULTING SERVICES
Washington State University Institute for Sustainable Design
Integrated Design Experience (IDeX)
THIS AGREEMENT made and entered into on this day of ,
2010, by and between the City of Auburn, a municipal corporation of the State of Washington,
("City") and Washington State University, an agency of the State of Washington, through its
Institute for Sustainable Design ("WSU.")
RECITALS:
1. The overall objective of the project is to create a detailed engineering, architectural
and biological plan for sustainable development in the 130 acre zoned Auburn Environmental
Park District (AEPD). The goal of this development is to create the environment necessary to
economically attract "green" businesses to locate in the AEPD, enhancing the value of the
current properties while substantially growing high value green jobs in the District.
2. The City owns property within City limits known as the Auburn Environmental Park.
The area surrounding the park is regulated by the City's zoning and land use regulations
(Chapter 18.33 of the Auburn City Code) as the Environmental Park District. The purpose of the
Environmental Park District regulations are as follows:
The environmental park district is intended to allow uses in proximity to the Auburn
environmental park that benefit from that location and will complement the park and
its environmental focus. Uses allowed in this zone will focus upon medical, biotech
and "green" technologies including energy conservation, engineering, water quality
and similar uses. Other uses complementary to and supporting these uses are also
allowed. Incorporation of sustainable design and green building practices will be a
primary aspect of this zone. The construction of leadership in energy and
environmental design (LEED) and built green certified buildings is encouraged and
built green will be required for multiple-family dwellings. The city recognizes that
much of the property in this zone was developed under earlier standards, so the goals
of the district will be realized over a period of time as properties are redeveloped. l
3. The Washington State University Institute for Sustainable Design is responding to the
challenge of creating a sustainable future in the following ways:
• Education. Northwest industries and governments are leaders in the sustainability
movement. Through the Institute for Sustainable Design ("Institute"), WSU will
1 ACC 18.33.010.
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contribute by training students in best sustainability practices. Concepts in sustainability
are being introduced throughout engineering and architecture curricula, and the institute
hopes to integrate sustainable design into senior capstone design projects.
• Development of New Knowledge. The Institute for Sustainable Design brings together
faculty, undergraduate and graduate students, design professionals, manufacturers, and
suppliers in a stimulating, interactive environment that will serve as a model for how
academia and industry can solve societal problems of sustainability. The Institute builds
on existing strengths in renewable building materials discovery and sustainable building
design, particularly through the world-renowned work of the Wood Materials and
Engineering Laboratory (WMEL).
• Interaction Across Disciplines. The WSU College of Engineering and Architecture is
unique in having architecture, construction management, and engineering programs
within one college. The Institute provides the opportunity for an integrated approach that
will be necessary to tackle the multi-faceted challenge of sustainability and energy
e lclency.
• Outreach. The Institute will serve as a resource for architecture, engineering and
construction firms throughout the country, as well as well as for building regulatory
organizations. At the institute, researchers will work with firms and contractors to build
and test mockups of building systems
4. The City wishes to update its planning documents in order to create a detailed
engineering, architectural and biological plan for sustainable development in the 13 o acre zoned
Auburn Environmental Park District (AEPD). The goal of this development is to create the
environment necessary to economically attract "green" businesses to locate in the AEPD,
enhancing the value of the current properties while substantially growing high value green j obs
in the District.
5. The Parties agree that the City's desire to update its plans for the District closely match
WSU's mission, and that entering into a contract with WSU to develop updates for the City is in
the best interests of the Parties.
AGREEMENT:
For valuable consideration, including the promises and conditions contained herein, the
Parties agree as follows:
1. Scope of Services.
WSU agrees to perform in a good and professional manner the tasks described on Exhibit
"A" attached hereto and incorporated herein by this reference. WSU shall perform the
services as an independent contractor and shall not be deemed, by virtue of this
Agreement and the performance thereof, to have entered into any partnership, joint
venture, employment or other relationship with the City.
2. Additional Services.
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From time to time hereafter, the parties hereto may agree to the performance by WSU of
additional services with respect to related work or projects. Any such agreement(s) shall
be set forth in writing and shall be executed by the respective parties prior to WSU's
performance of the services there under, except as may be provided to the contrary in
Section 3 of this Agreement. Upon proper completion and execution of an addendum
(agreement for additional services), such addendum shall be incorporated into this
Agreement and shall have the same force and effect as if the terms of such addendum
were a part of this Agreement as originally executed. The performance of services
pursuant to an addendum shall be subject to the terms and conditions of this Agreement
except where the addendum provides to the contrary, in which case the terms and
conditions of any such addendum shall control. In all other respects, any addendum shall
supplement and be construed in accordance with the terms and conditions of this
Agreement.
3. Performance of Additional Services Prior to Execution of an Addendum.
The parties hereby agree that situations may arise in which services other than those
described on Exhibit "A" are desired by the City and the time period for the completion
of such services makes the execution of addendum impractical prior to the
commencement of WSU's performance of the requested services. WSU hereby agrees
that it shall perform such services, as proposed and agreed to by WSU authorities, upon
the written request of an authorized representative of the City pending execution of an
addendum, at a rate of compensation to be agreed to in connection therewith.
4. University's Representations and Responsibilities:
A. WSU hereby represents and warrants that it has all necessary licenses and
certifications to perform the services provided for herein, and is qualified to perform such
services.
B. WSU shall be responsible for selecting and supervising participating staff and
students.
C. WSU agrees that all facilities provided for by the City shall be treated as if they are
WSU property, and that it will manage those facilities in the same manner in which are
required in WSU facilities policies. WSU specifically agrees that any part of the City-
provided facilities that is used as temporary living quarters for students shall be treated in
like-manner as WSU-owned student housing.
5. City's Responsibilities.
A. The City shall do the following in a timely manner so as not to delay the services of
WSU:
1. Designate in writing a person to act as the City's representative with respect to the
services. The city's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City's policies and
decisions with respect to the services.
2. Furnish WSU with all information, criteria, objectives, schedules and standards
for the project and the services provided for herein.
3. Arrange for access to the property or facilities as required for WSU to perform the
services provided for herein.
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4. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by WSU and render decisions regarding such documents in a
timely manner to prevent delay of the services.
B. Provide space in the following additional City facilities:
1. One office and one large conference room in the former Information
Systems Department space located in the Gambini Building, located at 2nd St. SE
and South Division Street in the City of Auburn.
2. Residential space. The City will allow WSU to use two (2) apartments in
the Gambini Building for temporary staff and student housing.
3. All as set forth in Exhibit "B". WSU acknowledges that it may not have
exclusive access to the entire building.
4. The City will provide furnishings and utilities as indicated on Exhibit "B",
and will be responsible for maintenance and repair of the on-site facilities and on-
site equipment except when such maintenance and repair is required due to the
negligent or deliberate actions of WSU or its participants. The City will be
responsible for cleaning the office spaces. WSU will be responsible for cleaning
the residential spaces. The parties agree to conduct a j Dint survey and inventory of
all facilities before WSU occupies the facilities, and again before WSU vacates
the facilities.
5. The City reserves the right to relocate WSU into comparable facilities in a
different location during the term of this Agreement.
6. Acceptable Standards.
WSU shall be responsible to provide, in connection with the services contemplated in this
Agreement, work product and services of a quality and standard acceptable as is expected
from state educational facilities and requirements outlined in the Scope of Work Exhibit
«A»
Compensation.
As compensation for WSU's performance of the services provided for herein, the City
shall pay WSU an amount not to exceed Ninety-Five Thousand Dollars ($95,000.00).
The City shall remit this amount to WSU in accordance with the budget and payment
schedule as attached in Exhibit "C".
8. Time for Performance and Term of A reement.
WSU shall perform the services provided for herein in accordance with the scheduling
provided within the Scope of Work Exhibit "A," attached hereto and incorporated herein
by this reference, unless otherwise agreed to in writing by the parties. The Term of this
Agreement shall commence on the date hereof, and shall terminate upon completion of
the performance of the scope of work and the schedule provided in Exhibit "A" attached
hereto or on May 31, 2011, whichever comes first, unless otherwise agreed to in writing
by the parties.
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9. Ownership and Use of Materials -Technology Transfer.
A. All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials ("Materials") created or
otherwise prepared by WSU as part of its performance of this Agreement shall be owned
by and become the property of WSU. WSU grants to the City aroyalty-free license to
use the Materials for municipal purposes. The City agrees to not sell any of the Materials
provided by WSU.
B. Ownership of Patents/Commercial uses.
The parties acknowledge that some patents or commercial products may be developed as
a result of this Agreement. If such products are developed, the parties agree to negotiate
in good faith allocation of the rights associated with those products.
10. Access to Records and Reports.
WSU agrees to maintain all books, records and reports related to this agreement for a
period of not less than three years after final payment is made and all pending matters are
closed.
11. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Agreement is
in effect, WSU agrees that, notwithstanding such dispute or conflict, WSU shall continue
to make a good faith effort to cooperate and continue work toward successful completion
of assigned duties and responsibilities.
12. Administration of A reement.
This Agreement shall be administered by Dan Nordquist, Director of WSU's Office of
Grant and Research Development and the Project Director for WSU will be Dr. Michael
Wolcott, Director of the and by the Mayor of the City, or designee, on behalf of the City.
Any written notices required by the terms of this Agreement shall be served on or mailed
to the following addresses:
City of Auburn: Washington State University:
Auburn City Hall Dr. Dan Nordquist, Director
Attn: Kevin Snyder, AICP, Planning Office of Grant and Research
& Development Director Development,
Planning & Development Washington State University
Department 423 Neill Hall
25 West Main PO Box 643140
Auburn, WA 98001-4998 Pullman, WA 99164-3140
(253) 931-3091 FAX (253) 804- (509) 335-9661
3114 FAX: 509-335-1676
ksnyder@auburnwa.gov ogrd@wsu.edu
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13. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, or regular mail, and addressed, if to a party of this Agreement, to the
address for the party set forth above, or if to a person not a party to this Agreement, to the
address designated by a party to this Agreement in the foregoing manner.
Any party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to any other party, all pursuant to the procedure set forth in this
section of the Agreement.
14. Insurance. WSU is self insured through the state (RCW 4.92 et. Seq.). Questions in
regards to the self insurance coverage can be directed to the Risk Management and
Insurance web-site: http://www.wsu.edu/riskmanagement/selflnsProgram.htm
15. Indemnification.
Each party to this Agreement shall be responsible for and assumes liability for its own
acts and/or omissions and those of its officers, volunteers, employees and agents to the
fullest extent required by law. In the case of negligence of both the City and WSU, any
damages allowed shall be levied in proportion to the percentage of negligence attributable
to each party, and each party shall have the right to seek contribution from the other party
in proportion to the percentage of negligence attributable to the other party.
The City shall indemnify and hold harmless WSU against all claims arising out of City's
use, commercialization, or distribution of Intellectual Property or products that result in
whole or in part from the Scope of Work.
WSU Employees and WSU volunteers working and residing on City property shall be
covered by WSU insurance policies including workman's compensation and industrial
insurance.
16. Assi
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part except to that Party's specific entity appointed to handle such rights on its behalf
as outlined in that Parties' policies and procedures, without the prior written consent of
the other party hereto. No assignment or transfer of any interest under this Agreement
shall be deemed to release the assignor from any liability or obligation under this
Agreement, or to cause any such liability or obligation to be reduced to a secondary
liability or obligation.
17. Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party's or parties' duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
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waiver. Any waiver by any party of any default of the other party shall not effect or
impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant
to this Agreement.
18. Termination, Breach, and Suspension.
a. Either Party may, with at least thirty (30)days written notice to the other, terminate
this agreement in whole or in part at any time, either for convenience or because of
failure to fulfill the agreement's obligations. Upon receipt of such notice, services
shall be immediately discontinued (unless the notice directs otherwise) and all copies
of all Materials as may have been accumulated in performing this agreement, whether
completed or in progress, shall be delivered to the City.
b. If either Party terminates this Agreement, the city shall reimburse WSU for
reasonable and/or non-cancellable obligations but no amount shall be allowed for
anticipated profit on unperformed services. Should there be City funds remaining
after reasonable expenses and non-cancellable obligations have been deducted, WSU
shall return those remaining funds to the City. The parties agree to reconcile amounts
paid or due to the other party as set forth in Exhibit "C".
19. Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub-contractors and their sureties.
20. Costs to Prevailing Party.
In the event of litigation or other legal action to enforce any rights, responsibilities or
obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney's fees.
21. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by the
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in of the county in Washington State in which the property or
project is located, and if not site specific, then in King County, Washington; provided,
however, that it is agreed and understood that any applicable statute of limitation shall
commence no later than the substantial completion by WSU of the services.
22. Nondiscrimination.
WSU shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract.
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23. Captions, Headings and Titles.
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shall include the plural
and vice versa and masculine, feminine and neuter expressions shall be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
24. Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
25. Entire A reement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subj ect matter.
26. Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN UNIVERSITY
Peter B. Lewis, Mayor Name: Dan Nordquist
Title: Director, OGRD
Attest:
Danielle E. Daskam City Clerk
Approved as to form:
Daniel B. Heid, City Attorney
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Attachments: Exhibit "A" -Scope of Work
Exhibit "B" - List of Furnishings and Equipment Provided by City
Exhibit "C"-Budget and Payment Schedule
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STATE OF WASHINGTON )
ss.
COUNTY OF )
ON THIS day of , 201 ,before me, personally
appeared and , to
me known to be the and
of WSU, the corporation/company that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation/company,
for the uses and
purposes therein mentioned, and on oath stated that they were authorized to execute said instrument.
GIVEN under my hand and official seal this day of , 200
NOTARY PUBLIC in and for the State of
Washington, residing at
My Commission Expires:
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Exhibit "A"
SCOPE OF WORK
Objectives for the Washington State University Integrated Design Experience (IDeX) Project in
the Auburn Environmental Park District Area
Auburn, Washington, is a city of more than 67,000 citizens, 90% residing in King County and
10% in Pierce County, located in the I-5 corridor south of Seattle. Sited along Mill Creek with a
major wetlands area within walking distance of downtown, it represents the boundary of intense
development moving into the southern Puget Sound area. The community is challenged with
turning these unique geographical attributes into an asset for community identity while meeting
the economic and regulatory needs of the city.
The overall objective of the project is to create a detailed engineering, architectural and
biological plan for sustainable development in the 130 acre zoned Auburn Environmental Park
District (AEPD). The goal of this development is to create the environment necessary to
economically attract "green" businesses to locate in the AEPD, enhancing the value of the
current properties while substantially growing high value green j obs in the District.
Key to this development is a vision for stormwater management systems that meet community
needs while enhancing the environmental and economic value of the AEPD. The primary
deliverable will be a " 20% design" of a stormwater management system that includes water
quality treatment and detention of 100-year storm events using low impact development (LID)
methodologies. This green infrastructure must not only manage water generated in the AEPD
proper, but also manage water originating in the adjacent downtown area where the current storm
drainage in inadequate. These challenges are heightened by the new 2010 NPDES2 (National
Pollution Discharge Elimination System for phase 2 cities) as well as new development that is
being established.
A recent ruling by the Washington Water Commission dictates the use of LID approaches. These
may include new and emerging technologies such as (a) pervious pavement streets with
sophisticated sub-base materials that detain, treat and transport stormwater, (b) building
foundations that provide multiple functions, including stormwater management, (c) building
strategies that re-use rainwater, (d) aquifer re-charge with treated stormwater, (e) beneficial
discharge of stormwater to the sensitive wetland areas of the Auburn Environmental Park (AEP)
located adj acent to the District, and enhanced fish habitat considerations for Mill Creek that
flows through a new phase 2 AEP area lying west of State Route 167.
The architectural component of this proj ect will focus on "green retro-fit" of existing
commercial buildings in the District. In addition, a new high density, transit-oriented
residential community with limited existing commercial zoning in the area south of Main Street
and east of the District will be included in the plan. All buildings will feature "green aesthetics"
similar to the ideas created in Spring 2010 by WSU junior year architecture students.
Landscape architecture science will be employed to propose passive recreational use of the
AEP with walking paths, bird viewing opportunities, education areas and natural resource
research projects. The AEPD will have planned sustainable landscaping that is to the greatest
extent possible, natural.
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Transportation planning will emphasize pedestrians, bikes, shared vehicles, commuter rail,
transit and maximizing use of the adjacent Interurban Trail that connects Seattle and Tacoma.
State Route 167, which bi-sects the AEP, can be utilized as a laboratory for understanding broad-
basedtransportation pollution issues (stormwater, air, noise and visual) when adj acent to
sensitive areas. Depending on resource availability, pollution aspects beyond stormwater maybe
deferred. The Union Pacific Railroad on the east boundary of the District offers additional
opportunities for understanding transportation-related pollution.
Technical businesses and design firms will be intimately involved in the project, for example
engineering firms such as Parametrix, GeoEngineers, Skillings and GHD. Inmost cases their
involvement will be directed to mentoring student design teams, providing practical experience
and known solutions as well as providing lectures in pertinent areas of expertise.
In addition to the key deliverable, the stormwater 20% design, in keeping with the integrated
design nature of IDeX, the entire infrastructure of the 130 acre AEPD will be outlined in
light of the unique needs of green businesses. Examples of these unique needs include broadband
communications, renewable energy generation, shared geothermal heating/cooling, "smart"
technologies to enhance building and infrastructure operations, streets, sidewalks and trail
designs. This outline level will include key calculations and conceptual designs.
Potential changes in City zoning codes that have a strong impact on economic feasibility of
development, such as FAR (Floor Area Ratio, i.e. floor square footage divided by building site
square footage) and building height, will be considered in light of off setting sustainability
benefits.
Business and Economic Aspects (BEA) will be a minor, but important component of the IDeX
project. Dr. Paul Smith, Penn State University, will consult with the team to establish protocols
for BEA, including a definition of the "customers" who will populate the AEPD.
Current efforts by the City of Auburn to establish an "incubator" operation that will nurture
start-up green businesses through the first few years of their existence, will be coordinated with
the IDeX project.
Dr. Michael Wolcott, Director of the WSU Institute for Sustainable Design, and Rich Wagner,
Auburn City Councilman, will be the key coordination contacts for the project. Several WSU
professors, approximately 20 students, both seniors and graduate students, will be involved, in
many cases on-site in Auburn. City staff limited support will be required to provide and explain
existing documents related to the AEPD, such as engineering and development code standards
and comprehensive storm drainage plan details.
The proj ect will start with planning in June 2010, student involvement beginning in August and
will be complete in May 20l 1. Formal presentations will be made to the Mayor, City Council
and appropriate staff in February and May 2011. Final documentation will be primarily in
e ectronic orm.
The attached figure entitled "Auburn Environmental Park District (AEPD) location for the
Integrated Design Experience (Ibex) Class" shows the general area of the project.
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A legal agreement between the City of Auburn and Washington State University will be
executed prior to August 1, 2010, referencing these objectives. Included in that agreement will
be a payment to WSU by Auburn in the amount of $95,000, as well as typical agreement terms.
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EXHIBIT "B"
LIST OF FURNISHINGS AND EQUIPMENT PROVIDED BY CITY
Facilities Furnishings and Services:
1. Two meeting tables
2. 15 chairs
3. Work stations currently in the facility
4. Facilities will provide soap, liners and paper products for the restrooms.
5. Weekly restroom cleaning ~ Office space only
6. Building maintenance
Information Services:
1. A dedicated 12MB connection to the Internet from that facility
2. 2 Wireless Network Access (WAP) points that will allow wireless connections from
upstairs in the apartments or downstairs in the offices.
a. The WAP's will be secured with an ID and password. The University will be
responsible for handing this id and password out to people it wants to have access
to the network. Dr. Wolcott can request a change in the password by contacting
helpde sk@auburnwa. gov.
b. If requested, we will provide up to 1 o network connections in the office space
where a computer can be plugged into a LAN connection for Internet access.
3. The University provides secured access to their servers through a VPN or other method.
The City will not provide firewall or other encryption services.
4. There will be no phone service.
5. The door to the old IS server room will be secured to City IS and Facility access only
and IS equipment will be maintained in that room.
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EXHIBIT "C"
BUDGET & PAYMENT SCHEDULE
Salaries & Benefits $49,958.00
Domestic Travel $8,000.00
Foreign Travel
Supplies $4,650.00
Services
Equipment _ _ . _
Subcontracts _
Contractual Services
Tuition
Stipends $23,000.00
Other Training Costs
Total Direct Costs $85,608.00
Indirect Costs $9,392.00
15% MTDCZ
Total Costs $95,000.00
Payment 1- 8/15/10 Payment 2 -1/l/l l Payment 3- 5/30/l l
Salaries 19,126 9,564 9,563
Benefits 5,853 2,926 2,926
Travel 4,000 2,000 2,000
Supplies 2,500 1,075 1,075
Stipends/Scholarships 13,000 10,000
Indirect Costs 4,723 2,335 2,334
Total Payment $49,202 27,900 17,898
2 MTCD =Modified Total Direct Costs
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